PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      4b 
ACTION ITEM             Date of Meeting    April 12, 2016 

DATE:    March 14, 2016 
TO:     Ted Fick, Chief Executive Officer 
FROM:    David Soike, Director Aviation Facilities and Capital Program 
Mike Tasker, Senior Manager Facilities and Infrastructure 
SUBJECT:  Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Energy Conservation
Balancing and Annual Safety Assurance Smoke Control Services 

Amount of This Request:  $0            Source of Funds:    Current and Future 
Operating Budgets 
Est. Total Project Cost:    $450,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute a contract for
annual smoke control safety testing on Seattle-Tacoma International Airport heating ventilation
air conditioning (HVAC) systems and air balance measurement services on the Airport HVAC
systems. The contract will have a maximum three-year ordering period and a not-to-exceed value
of $450,000. 
SYNOPSIS 
This contract helps the Airport's emergency preparedness by testing smoke control systems to
ensure the safety of building occupants and airline travelers. This testing is required annually by
building and life safety codes to validate the HVAC systems capability and readiness to evacuate
smoke from building areas and provide smoke free spaces next to the smoke engulfed area in
case of a fire. The HVAC systems in the more modern areas of the Airport terminal facility
include the ability to rapidly remove smoke in order to allow greater safety and visibility for
emergency exiting in case of a fire. By smoke control system testing through the IDIQ the Port
of Seattle fulfills the jurisdiction requirements for an independent third party confirmation that
the smoke control system will operate in an emergency. 
This contract will also be utilized to find and evaluate energy efficiency opportunities related to
the Airport's HVAC systems. In a building campus as large as the Airport, the HVAC systems 
are large and complex due to need to serve 3 million square feet and as a result of having been
constructed at different times. Physical verification of the operation of the equipment (functional
testing - balancing) provides information on current operation compared to design conditions,

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 14, 2016 
Page 2 of 6 
identifying issues and providing data that can be used for planning purposes. This work provides
a different level of review of the HVAC system than maintenance performs during their normal
preventative maintenance. As a result there are opportunities to investigate and document the
systems resulting in recommended energy conservation measures within the system from both a
holistic and seasonal perspective. 
The two scopes of work are grouped together under one contract as the firms that perform this
work provide both of these related services and the work is performed on the same HVAC
systems. Both the annual safety testing and the energy conservation work require the same 
certification and utilize the same test procedures. The HVAC system is complex requiring the
use of specialized professional personnel to optimize and test and by using the same firm the
work can be performed more efficiently. 
This contract replaces an expiring contract and continues annual safety assurance and energy
conservation work. No budget request is associated with this authorization because the necessary
funds will be included within annual operating budget requests. $150,000 of the costs to be
incurred in 2016 relating to this IDIQ contract is already included in the approved 2016 budget.
Facilities and Infrastructure (F&I) manages the contract with support from Aviation Maintenance
and the Fire Department staff for the two purposes of this requested action. 
BACKGROUND 
Smoke Control: 
The Port of Seattle is required to test (annual certification) the smoke control systems each year 
as prescribed in the National Fire Protection Association (NFPA 92) standards which are
referenced in the International Building Code (IBC 900). Smoke control systems are installed in
the following areas: Airport Office Building, Central Terminal, Combined Communication
Control Center including backup systems, Combined Baggage Screening Facility, Concourse A,
and Gina Marie Lindsey Arrivals Hall. The smoke system controls the operation of the fans,
blowers and terminal boxes in the HVAC system in the event of an emergency. Areas are tested
in multiple modes (Smoke Exhaust, Outdoor Air Pressurization and Smoke Purge). Areas are
divided into multiple fire zones and contain multiple air handlers and the testing plan must
address these zones separately. The testing requires the services of a balance/controls firm that
satisfies the Authority Having Jurisdiction (AHJ) requirements for an independent third party
confirmation that the system will operate in an emergency. 
System Balance Measurement: 
Energy optimization is enhanced by measuring and balancing of the HVAC systems at the
airport. The HVAC systems are of varied age and condition in different sections of the airport.
The HVAC systems include approximately 200 mechanical rooms, the Central plant chillers and
boilers, the Building Automated Controls System and over 2,500 terminal devices throughout the
Airport. Much of the existing system dates back to the 1970's and 1980s. In addition when
airlines or concessions have relocated over time, modifications were made to the HVAC system 
(ductwork, vents and controls) as interior walls were moved. The overall system is rarely
rebalanced from an airflow and temperature optimization perspective during individual projects,

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 14, 2016 
Page 3 of 6 
therefore it is important to continue to check functional balancing on aging portions of the
system and as each new concession or use change occurs for conservation purposes. 
PROJECT JUSTIFICATION AND DETAILS 
Indefinite Delivery Indefinite Quantity (IDIQ) contracts provide the Port with the flexibility to
meet business requirements to accomplish tasks within a general, pre-defined scope of work on
an as-needed basis for a fixed period of time and a maximum contract amount. 
Project Objectives: 
Complete code required Annual Certification of Safety Systems 
Identify and capture energy savings 
Scope of Work: 
Consultant shall work with staff to prepare, perform and document all work for the annual smoke
certification testing on Airport systems with smoke control zones. The plan includes researching
direct distributed control system code, engineering documents, control software, and previous
smoke tests. Once planning is complete, the final annual testing is generally completed in a short
time frame, approximately 5 to 7 night operations, once per year. Final reports record the test
results and adjustments made.
Consultant shall work with the Aviation Facilities and Infrastructure Energy Engineer to obtain
and document an inventory of the air handling equipment and appurtenances serving the Airport
concourse, bag well, lobby and ticketing areas. The consultant will also compile a complete
inventory including all applicable requirements, of the HVAC, exhaust, make-up, and concession
or tenant facilities. The focus of this work is to identify, investigate, recommend and document
any energy savings opportunities with respect to the HVAC operations at the Airport. 
Schedule: 
It is estimated that the contract will be executed by June, 2016 and have a maximum three-year
contract ordering period. 
FINANCIAL IMPLICATIONS 
Budget Status and Source of Funds: 
The estimated cost for energy conservation balancing and annual smoke control services will
have a total maximum value of $450,000. No work is guaranteed to the consultant, and the Port
is not obligated to pay the consultant. The budget for work performed under this contract will be
included in the Airport's annual operating budget. The 2016 approved operating budget includes
budget for work to be performed under this contract.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 14, 2016 
Page 4 of 6 
STRATEGIES AND OBJECTIVES 
The services provided under this contract will help the Port meet its Century Agenda strategic
goal of being the greenest, and most energy efficient port in North America, and with making the
airport the gateway of choice by travelers. 
Any firm proposing on this contract will need to be a National Environmental Balancing Bureau
(NEBB) certified firm, provide documentation of experience with large HVAC systems (100,000
cfm or greater and with 100 or more zones) and plan to assign to the contract employees with
Siemens DDC training. Due to this type of certification, we have not identified any small
businesses within our Small Contractor and Supplier (SCS) program who perform this type of
service so we are not establishing requirements; however, we are including language within the
RFP that supports the Port's overall small business enterprise (SBE), minority, and woman
owned business enterprise goals. 
This requested action supports the Port's strategy to lead the U.S. airport industry in
environmental innovation and minimize the Airport's environmental impacts. The balancing and
re-commissioning of the Airport mechanical systems to operate in the most efficient manner
while achieving acceptable passenger comfort levels works towards these goals. The objective of
this initiative is to achieve overall energy savings well beyond the costs of implementation. 
This requested action also supports the Airport's strategy to operate world-class international
airport by ensuring safe and secure operations. Assuring that vital safety fire systems operate
correctly in the event of an emergency is consistent with this strategy. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
All of the alternatives include the annual smoke control testing as the Port is required to have an 
independent third party confirmation that the smoke control system will operate in an emergency 
(NFPA 92 requirement). 
Alternative 1  Do not perform the Energy Balancing and complete only the Smoke Control
Testing under contract. 
Cost Implications: $50,000/year    $150,000 total 
Pros: 
(1)  Eliminates budgeted expense spending for Energy Balancing work. 
Cons: 
(1)  Airport would continue using excess energy to temper the terminal building 
conditions. 
This is not the recommended alternative.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 14, 2016 
Page 5 of 6 
Alternative 2  Add additional Port staff of one full time employee Test and Balance
Journeyman for the Energy Balancing work and complete the Smoke Control Testing under
contract only. 
Cost Implications: $200,000/year ($50,000 smoke testing, $150,000 balancing) $600,000 total 
Pros: 
(1)  The Port would gain in-house experience and certified personnel 
Cons: 
(1)  Airport does not currently have on staff a person with the test and balance
certification to perform this type of work, therefore this option would require hiring 
an HVAC balancer full-time and paying for certification. 
(2)  Work load does not support a fulltime position and work is not evenly spread over a
full year. For example the most useful data is obtained during the summer when air
conditioning load peaks and during night shifts when traveler flows are not as high. 
(3)  Work at night is required to minimize impact on Airport and Tenant operations,
which is most efficiently preformed in a shorter time frame by a staff of two or
three balancers that the consultant can provide 
This is not the recommended alternative. 
Alternative 3  Prepare separate procurements for the Energy Balancing and Smoke Control
Testing. 
Cost Implications: $150,000/year plus additional $30,000 one-time = $480,000 total 
Pros: 
(1)  None 
Cons: 
(1)  More procurement processes, therefore increasing administrative costs 
(2)  Extended time required to complete separate procurements 
(3)  The same firms provide both of these related services as both balancing and smoke
testing require an extensive knowledge of HVAC systems and utilize the same test
procedures 
(4)  By using the same firm for both services the consultant gains knowledge of the
details of the Airport HVAC systems 
(5)  One firm gains experience with Airport operations so as to perform the work in an
efficient manner without disruptions to airlines or travelers 
This is not the recommended alternative.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 14, 2016 
Page 6 of 6 
Alternative 4  Status Quo  Issue IDIQ contract to perform this work with Port staff 
Cost Implications: $150,000/year $450,000 total 
Pros: 
(1)  This approach combines the best technically qualified personnel from both the Port
of Seattle and a consultant in their areas of specialty 
(2)  Achieves energy savings 
(3)  The same firms provide both of these related services as both balancing and smoke
testing utilize the same test procedures and require an extensive knowledge of
HVAC systems 
(4)  By using the same firm for both services the consultant gains knowledge of the
operation of Airport specific HVAC system 
Cons: 
(1)  Spending remains at budgeted level 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
(1)  None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
(1)  February 5, 2013  Commission authorized IDIQ for Energy Conservation Balancing
and Annual Smoke Control Services (Consent Calendar Item 5b).