PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4e 
ACTION ITEM 
Date of Meeting     March 8, 2016 
DATE:    February 25, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Bob Duffner, Compliance Manager, Aviation Environment & Sustainability 
Paul Meyer, Compliance Manager, Maritime Environment & Sustainability 
SUBJECT:  Environmental Review and Permitting IDIQ Service Agreement 
Amount of This Request:             $0   Source of Funds:       No associated
funding 
Est. Total Contract Value:       $6,000,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute up to three
professional services indefinite delivery, indefinite quantity (IDIQ) contracts to provide 
environmental review and permitting support with a total value of $6,000,000 and a contract
ordering period of five years. There is no funding associated with this request. 
SYNOPSIS 
The services covered by these contracts will support operations and capital projects, providing
environmental review and strategic development.  Examples of work to be performed include
completing National Environmental Policy Act (NEPA) and State Environmental Policy Act
(SEPA) environmental review; preparing, negotiating, and issuing environmental permits; and
supporting post-permit compliance and monitoring. 
Two contracts valued at $2.5 million and one contract valued at $1 million are anticipated with a
total over five years not to exceed $6 million. The $1 million contract would be set aside as a
small business opportunity. The contracts would provide services as needed to all Port divisions 
and be available for projects the Port executes on behalf of the Northwest Seaport Alliance. 
These contracts will replace existing contracts serving a similar purpose. 
Funding for service directives will come from either annual operating budgets or individual
project authorizations.
BACKGROUND 
Environmental review of projects and plans is required under a number of federal, state, and
local regulations, as well as Commission Resolution No. 3650. Specialized environmental

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 25, 2016 
Page 2 of 6 
analyses are necessary for National and State Environmental Policy Act reviews as well as for
preparing federal, state, and local environmental permits.
Environmental permitting and compliance requires site characterization, data and information 
collection, and preparation of plans and preliminary designs. The consultants providing services
will support Port managers, who are responsible for obtaining necessary permits and monitoring
compliance. These contracts will allow Port managers to obtain timely approvals by directing 
provided services. 
Services that would be provided under the requested authorization will provide Port managers 
with consistent levels of technical expertise while increasing their capacity to support ongoing
and future projects during a time of growth.
These contracts will ensure the Port conducts rigorous and thorough third-party environmental
review for actions potentially falling under the authority of environmental laws and regulations
such as the NEPA, SEPA, Clean Water Act, and Endangered Species Act as well as state and
local laws, regulations, and ordinances. The contract will also support continued efforts to
integrate Port sustainability policies and practices into Port project planning and implementation. 
The authorization will replace expiring contracts, allowing staff to maintain capacity and
continuity in providing environmental review support for planning, operations, and capital
development. 
PROJECT JUSTIFICATION AND DETAILS 
The proposed procurement plan will execute three service agreements. The wide array of
required specialized services will provide business opportunities for multiple firms to team on
this procurement. The contracts will have subcontracting goals for small businesses. In addition,
the Port is setting aside one contract for $1 million for a qualified Small Business Enterprise. 
Procuring multiple IDIQ service agreements will ensure the Port has the capacity to support
capital and operational projects with varying scopes and deadlines. The service agreements will
provide access to an array of technical disciplines required for environmental review and
permitting. While Port managers are responsible for directing  environmental review and
permitting processes, technical services and support provided by contractors will ensure the Port
meets requirements for third-party environmental review.
Project Objectives 
Provide NEPA/SEPA review and documentation 
Provide environmental permitting services 
Provide permit compliance services 
Provide environmental monitoring and assessment services in support of review,
permitting, and compliance

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 25, 2016 
Page 3 of 6 
Scope of Work 
These service agreements  will  provide environmental review and permitting services. 
Environmental review and permitting support services include conducting preliminary
environmental review and strategy development;  preparing, negotiating, and issuing 
environmental permits, including associated  documentation; and supporting  administration,
monitoring, and compliance after the permit is issued. The above tasks all include monitoring
and collecting environmental data; compiling and managing data, and assessing, analyzing, 
modeling, or otherwise using the data to support decision-making, materials preparation, and
communications. 
Schedule 
The IDIQ service agreements will have a contract ordering period of five years during which
service directives may be issued. Each service directive will specify the scope, duration, and
schedule associated with the work.  This contract ordering period will ensure continuity of
environmental review, permitting, and compliance efforts. The contract may extend past the fiveyear
ordering period, but no new service directives will be issued after the ordering period or
when contract funding capacity is reached, whichever occurs first. 
FINANCIAL IMPLICATIONS 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the consultant to perform work on the contract pursuant to approved
project authorizations  and in accordance with the General Delegation of Authority.  The
requested service agreements are a cost-effective means to provide on-call services for projects
with varying scopes and schedules that may require substantially different levels of effort and
technical expertise. 
STRATEGIES AND OBJECTIVES 
Timely environmental review and permitting is essential for keeping operations and capital
projects on schedule and budget. Therefore, fulfilling environmental regulatory obligations
through this procurement supports the Port's Century Agenda objective to meet the region's
transportation needs at Aviation and Maritime facilities. It also supports positioning the Puget
Sound region as a premier logistics and transportation hub as the Port maintains and grows
infrastructure investments. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Let existing IDIQs expire and instead utilize Port staff 
Cost Estimate: $8.7 million 
Pros: 
Avoids contract administration costs 
Cons:

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 25, 2016 
Page 4 of 6 
Does not comply with FAA recommendation that major environmental review be
conducted by a third party to ensure independent review and evaluation 
Requires the addition of approximately ten staff to serve over 20 technical disciplines,
which would increase costs approximately $2.7 million over five years relative to the
recommended Alternative 4 
Due to specialized and variable service needs, staff would be significantly
underutilized 
Does not provide opportunities for small business 
Does not provide capacity to accommodate surges in environmental review and
permitting needs 
Does not provide the diversity of skills available through procured contracts in
remaining alternatives 
Does not directly facilitate One Port policy to establish an Environment &
Sustainability Center of Expertise across Aviation and Maritime working groups 
This is not the recommended alternative. 
Alternative 2)  Procure a single IDIQ contract 
Cost Estimate: $6 million contract value 
Internal contract administration costs estimated at $30,000 
Pros: 
Complies with FAA recommendation that major environmental review be conducted
by a third party to ensure independent review and evaluation 
Single contract with larger value would provide stronger rate negotiations position
relative to Alternatives 3 and 4, potentially leading to lower contract services costs 
This procurement method would ensure Port staff are fully utilized 
Decreases contract administration costs by an estimated $17,000 relative to the
recommended Alternative 4 
Provides capacity to accommodate surges in environmental review and permitting
needs 
Facilitates One Port policy to establish an Environment & Sustainability Center of
Expertise across Aviation and Maritime divisions 
Cons: 
Includes requirement for small business participation but does not also set aside a
contract exclusively for a small business as in the recommended Alternative 4. 
Increases diversity of available specialized services and provides capacity during
times of intensive planning and development 
This is not the recommended alternative.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 25, 2016 
Page 5 of 6 
Alternative 3)  Conduct separate procurements for the Aviation and Maritime divisions 
Cost Estimate: $6 million 
Internal contract administration costs estimated at $60,000 
Pros: 
Complies with FAA recommendation that major environmental review be conducted
by a third party to ensure independent review and evaluation. 
Includes requirement for small business participation in each contract. 
Separate contracts with lower contract value would weaken rate negotiations position
relative to Alternatives 2, potentially leading to higher contract services costs. 
This procurement method would ensure Port staff is fully utilized. 
Increases contract administration costs by $30,000 relative to the recommended
Alternative 4. 
Provides capacity to accommodate surges in environmental review and permitting
needs 
Increases diversity of available specialized skills and provides capacity during times
of intensive planning and development 
Cons: 
Includes requirement for small business participation but does not also set aside a
contract exclusively to be awarded to a small business as in the recommended
Alternative 4. 
Does not directly facilitate One Port policy to establish an Environment &
Sustainability Center of Expertise across Aviation and Maritime divisions 
This is not the recommended alternative. 
Alternative 4)  Conduct a single procurement for three IDIQ contracts 
Cost Estimate: $6 million 
Internal contract administration costs estimated at $47,000 
Pros: 
Complies with FAA recommendation that major environmental review be conducted
by a third party to ensure independent review and evaluation. 
Requires small business participation in two contracts while also setting aside a third
contract to be awarded to a small business. 
Separate contracts with lower contract value would weaken rate negotiations position
relative to Alternatives 2, potentially leading to higher contract services cost. 
This procurement method would ensure Port staff is fully utilized. 
Provides capacity to accommodate surges in environmental review and permitting
needs

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 25, 2016 
Page 6 of 6 
Increases the diversity of specialized services 
Facilitates One Port policy to establish an Environment & Sustainability Center of
Expertise across Aviation and Maritime divisions 
Cons: 
Increases contract administration costs by $17,000 relative to the single contract
proposed in Alternative 2. 
This is the recommended alternative. Although Alternative 4 would result in greater in internal
contract administrative costs as compared to Alternative 2, these costs would be realized as
increased workload and not an actual increase in operating costs. For this reason, the greater
opportunity provided for small business participation and other elements listed above,
Alternative 4 is recommended.
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
June 28, 2012    The Commission authorized IDIQ service agreements totaling
$2,100,000 for environmental review and permitting services to support Seaport and
Aviation division projects. The Commission also authorized IDIQ service agreements
in the amount of $800,000 to support permit compliance for the Clean Water Act.