PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4c 
ACTION ITEM 
Date of Meeting    November 4, 2014 
DATE:    October 28, 2014 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
David Soike, Director, Aviation Facilities and Capital Programs 
Colleen Wilson, Chief of Police 
SUBJECT:  Radio System Upgrade (Contract Amendment) 
Amendment Request:     $460,000   Source of   85% Airport Development Fund 
Funds:     11% Seaport General Fund 
Est. State and Local       $40,000 
4% Tax Levy 
Taxes: 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute a contract
amendment to the Radio System Upgrade project in the amount of $460,000 for a total contract
amount of $4,653,414. This request does not require the authorization of additional project
funds. 
SYNOPSIS 
Project savings after this contract amendment will be approximately $1.5 million 
On May 28, 2013, the Port Commission authorized the Radio System Upgrade project to upgrade
the Port of Seattle's radio system that supports our Police and Fire departments, as well as
Airport Operations and all maintenance teams. In addition to the upgrade of core system
components, the authorized project scope included the implementation of a P25 Inter-RF Sub
System Interface (P25 ISSI) connection with the King County Regional Communications System
(KCRCS) radio network in order to provide the Port with improved interoperability among other
first responder organizations within King County. The contract to upgrade the Port's radio
system was successfully completed in June 2014; however, the P25 ISSI interface was not
included in the initial upgrade contract because of pending changes to King County's system.
Since then King County has determined who their radio provider would be. With this
information, the Port can now design the interface and proceed with the final step of the Port
project. 
The purpose of this contract amendment is to procure and implement the hardware, software, and
services necessary to now implement the P25 ISSI connection with King County at a cost of

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 28, 2014 
Page 2 of 3 
$190,000. The contract amendment also includes $270,000 for additional components and
network management consoles that have since been identified by the project team that will
further enhance the new system by increasing system redundancy and improving the both
maintenance access and dispatch center interface to the new system. No additional funding is
required. 
BACKGROUND 
On May 28, 2013, the Commission authorized $6,750,000 for the Radio System Upgrade project.
The project was substantially completed in June 2014. We anticipate that the final project cost
will be approximately $1.5 million under budget (including this $460,000 amendment). 
The Port of Seattle's radio system is comprised of approximately 1,800 radios used by Port
Police, Port Fire, Emergency Preparedness Teams, Airfield Operations, and Aviation, Seaport,
and Real Estate Division's Maintenance Teams. It is also the critical communication link for
mutual aid responders within adjacent jurisdictions who may come into the Port's radio coverage
area to provide assistance during emergencies. 
PROJECT JUSTIFICATION AND DETAILS 
Implementation of the hardware, software, and services in this contract amendment will
complete the scope of the Radio System Upgrade project. The P25 ISSI connection with
KCRCS will provide better interoperability of radio systems used by Port personnel and
partnering agencies during emergency situations and routine operations. The additional network
clients and audio system updates included in this contract amendment will provide greater
operational redundancy and increased call quality. 
Schedule 
Commission Approval                November 2014 
System Design Complete              December 2014 
Procurement Complete                January 2015 
Installation Complete                   May 2015 
FINANCIAL IMPLICATIONS 
This request does not require additional financial authorization. 
STRATEGIES AND OBJECTIVES 
This project ensures the availability of the Port's radio communication infrastructure critical for
public safety, emergency response, and operations. This project also supports the Century
Agenda strategy to advance this region as a leading tourism destination and business gateway by
ensuring continued operation of all the Port's various customer interfacing functions that require
radio communications.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 28, 2014 
Page 3 of 3 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Do not complete the amendment procurement. The primary impact of this
option would be to reduce the initial scope, thus eliminating a key project objective to improve
inter-agency communications capability and inter-operability. This is not the recommended
alternative. 
Alternative 2)  Complete the contract amendment. The purchase of software, equipment, and
services identified in the amendment will complete the ISSI connectivity with King County and
improve efficiency and redundancy for this important system. This is the recommended
alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
May 28, 2013  Original Commission Authorization