PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4c 
ACTION ITEM 
Date of Meeting      July 1, 2014 
DATE:    June 23, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Ralph Graves, Managing Director, Capital Development Division 
Dwight Rives, Director, Port Construction Services 
SUBJECT:  IDIQ Contract for Regulated Materials Management Consulting Services. 
Amount of This Request:             $0   Source of Funds:       Future project
authorizations and
Maximum Contract Value:      $1,500,000 
annual operating
budget 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute up to three
indefinite delivery, indefinite quantity contracts for regulated materials management consultant
services to support Aviation, Seaport, Real Estate, and Capital Development Division project
needs. The contracts will likely not exceed $500,000 for each contract for a total amount not to
exceed $1,500,000. There is no budget request associated with this authorization. Each contract
will have a contract ordering period of three years.
SYNOPSIS 
This memorandum requests authorization to execute contracts with consultant firms to provide
the Port with regulated materials management (RMM) support for Port-wide facilities. The Port
has implemented its Regulated Materials Management Program to provide protection from the
effects of asbestos exposure, to control disturbance of asbestos-containing materials during
construction and repair and maintenance operations, and to minimize situations that may cause
the accidental release of asbestos fibers. The RMM Program also manages lead-based paint, PCB
light ballast removal, toxic mold inspections and abatement, several other regulated building
materials, and indoor air quality investigations. The primary concern of the RMM Program is
the health and safety of Port employees, tenants, consultants, contractors and the public, and to
assure regulatory compliance on any project that may disturb any of these regulated materials.
This authorization will only authorize the execution of the contract. Service directives for work will
be issued authorizing the consultant to perform a specified scope of work only after staff has
received authorization and funding for the project in accordance with Port policies and
procedures. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 23, 2014 
Page 2 of 4 
Indefinite delivery, indefinite quantity (IDIQ) contracts provide the Port with the flexibility to
meet business requirements as they arise by issuing individual service directives to accomplish
tasks within a general, pre-defined scope of work on an as-needed basis for a fixed period of time
and a maximum contract amount. Competitively bid IDIQ contracts are a widely used public
sector contracting tool, consistent with the Port's Resolution No. 3605, as amended by
Resolution No. 3628 and governed by CPO-1 policy. 
BACKGROUND 
Although the Port Construction Services manages several types of regulated materials, the most
common issues involve asbestos-containing materials. 
Typical of buildings built before the mid-1980s, the Airport Terminal buildings and many of the
Seaport facilities incorporate asbestos in many applications.  However, asbestos should not
present any risk to health or safety of employees and occupants unless disturbed through
construction or inappropriate maintenance practices. The proper management and abatement of
asbestos is regulated by a set of very complex and comprehensive federal, state and local
regulations.  These services are usually provided by specialized consultants who are very
familiar will all of the regulatory issues and industry standards. 
In 2011, the Port issued three contracts ($750,000.00 each) for similar services. These contracts
are scheduled to expire near the end of 2014. 
Port Construction Services (PCS) manages the RMM Program using a combination of Port staff
supplemented with a variety of consultant services. These services include: 
Regulated Materials Program Management 
Regulated Materials Surveys 
Regulated Materials Abatement Design Services 
Regulated Materials Project Monitoring Services 
Mold and Indoor Air Quality Investigation Services 
PROJECT JUSTIFICATION AND DETAILS 
This request is for authorization to execute service agreements that will be used to support
projects that will be authorized with established procedures. 
Project Objectives 
Prior to conducting any construction, demolition, renovation or maintenance project, the Port
is required to perform a good faith inspection to determine if any asbestos will be disturbed
by the work. The Port is also required to assure that any other regulated materials that could
pose a safety hazard to workers on the project, the public, or the environment are properly
identified and managed.  The services in the scope of work will assure that regulated
materials on Port properties and on Port projects are properly identified and managed.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 23, 2014 
Page 3 of 4 
These contracts will provide the services necessary to assure that the Port of Seattle
complies with all applicable regulated materials regulations. 
Scope of Work 
The intent of this agreement is to provide comprehensive regulated materials management
support services for all Port facilities. For the purposes of this contract, regulated materials are 
defined as but not limited to asbestos, lead-based paint, PCB-containing light ballasts, PCB-
containing building caulking, mold, and refrigerants. 
Schedule 
On the current schedule, the contract execution date is expected to be in late October 2014. Each
contract will have a contract ordering period of three years. The actual contract duration may
extend beyond three  years in order to complete the work identified in particular service
directive(s). The Port will not issue service directives in excess of each contract's value. 
Budget Status and Source of Funds 
Charges to these contracts will be from projects that have previously been authorized by the
Commission under separate requests. Consequently, there is no funding request associated
with this authorization. 
There is no budget or funding included as part of this request. 
STRATEGIES AND OBJECTIVES 
The services to be provided these contracts are critical to achieving strategic objectives 
relating to environmental stewardship.
The services assure that the Port has all the required information concerning such materials
as asbestos, lead-based paints, and PCB-containing building materials during the planning
and construction phases, which will be needed to produce reasonable cost estimates. 
By utilizing the services of these firms, the Port will be able to assure that all of the Port's
construction projects comply with all environmental and construction safety regulations
relating to asbestos, lead-based paints, PCB-containing building materials,  and other
regulated building materials. 
TRIPLE BOTTOM LINE 
Economic Development 
The current procurement plan is to execute service agreements with three separate firms.
Procurement of services of multiple consultants in one procurement action will provide
business opportunities for and utilization of more firms including small businesses. This type
of contract is a good vehicle for new businesses interested in doing business with the Port to
showcase their firms' capabilities.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 23, 2014 
Page 4 of 4 
Environmental Responsibility 
The services provided by these contracts will include giving Port employees and tenants the
information they need to enable them to manage their projects in compliance with all safety
and environmental regulations. 
The services provided by the contracts will enable the Port and the Port's tenants to complete
projects without the risk of releasing regulated building materials, including asbestos, lead,
and PCBs into the environment. 
The services will also enable the Port to manage and remove asbestos containing materials in
compliance with all applicable regulations. 
Community Benefits 
In accordance with Office of Social Responsibility recommendations, small business
participation will be considered in the evaluation criteria. Several small businesses in the
Puget Sound area marketplace will be able to compete independently for these contracts. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Prepare a separate procurement for each of the above services. This option
would not be the most efficient use of Port resources, as it would result in multiple low dollar
contracts for related services. This is not the recommended alternative. 
Alternative 2)  Provide the necessary services with Port staff. During project work, the Port
often experiences spikes that require around-the-clock coverage. The need for these services is
intermittent depending on project schedules. In addition, some of the work requires specialized
certifications that are not practical for Port staff to maintain.  This is not the recommended
alternative. 
Alternative 3)  Prepare one Category III Procurement combining the above services. This
alternative ensures a competitive process, and provides Port staff with the information and tools
needed to respond in a timely manner for requested services. This alternative also allows for
intermittent coverage as dictated by project needs. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None