Item No. 7a_Supp 
Date:   November 19, 2013 

Capital Improvement Projects 
Third Quarter Report
2013 
Commission Briefing

Capital Improvement Projects 
Overall Status of Projects 
111 Total Projects in report 
61 Projects are within or ahead of target schedule
and budget 
47 Projects have either target schedule or budget
off 
3 Projects have both target schedule and budget
off 

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Project Status 
Total CIPs Managed by CDD 
100%
90%
80%
70%
60%
50%
40%
30%
20%
Project Distribution per Quarter                10%
0%
4Q12     1Q13     2Q13     3Q13
Report     Report     Report     Report
Both Schedule and Budget off    2        1        1        3
Either Budget or Schedule off    37        40        40        39
On Schedule/On Budget       51       51       58       57

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AVIATION PROJECT SUMMARY 
Eight projects are behind schedule: 
8th Floor Weatherproofing (7 months)  The
weatherproofing failed in portions of sections B and C.
The work was rejected and has resulted in a delay of
beneficial occupancy. 
C60  C61 BHS Modifications (6 months) The project
team revised the scope to ensure needed baggage make-up
capacity, computer replacements, and automatic tag
readers replacement, delaying the project delivery. 
Feeder 101 Tap Replacement (3 months)  The slip is due
to combining the project with the Fire Station Electrical
Upgrade and to some issues accessing the manholes along
Air Cargo Road. 
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AVIATION PROJECT SUMMARY, Cont. 
Eight projects are behind schedule (continued): 
Vertical Conveyance Modernization Phase 1 (6 months)
Additional time needed to resolve change order issues. 
Vertical Conveyance Modernization Phase 2 (12 months)
Replacing mechanical and electrical designers. Also
potential loading concerns at site of foundation would
add to design delay. 
Stage 2 Mechanical Energy Implementation (1 month) 
The schedule delays were due to the broken valves in
Central Plant and the addition of ten terminal units to
the scope. 

5

AVIATION PROJECT SUMMARY, Cont. 
Eight projects are behind schedule (continued): 
Security Exit Lane Breach Control Phase 2 (5 months)  
The Phase 2 project schedule was pushed out to ensure
adequate time for Airport Security and TSA testing of the
pilot project (completed in Phase 1). 
South Satellite Concessions (3 months)  The delay is
partially a result of the late start for the second phase of
this project caused by the tenant build out of the new duty
free shop. 
One project is forecasting over budget: 
Doug Fox Site Improvements (~$1,385,000)  
Construction bids were opened on September 5 and the
low bid exceeded the engineer's estimate by more than
10%. 
6

SEAPORT/REAL ESTATE PROJECT SUMMARY 
One Real Estate project - Fisherman's Terminal C-15
Building HVAC - is reporting both schedule and budget
variance in the third quarter 
One Seaport project  T91 Maintenance Dredging  is
reporting a schedule variance in the third quarter 


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Pier 66 Boilers 




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CORPORATE PROJECT SUMMARY 
Two projects with a new reportable schedule variance this
quarter: 
Maximo  Business resource constraints will delay the
implementation of the new interfaces that link the Maximo 
system to the PeopleSoft Financials system until 2014. All
other project components have been delivered. 
Police Records Management  Configuration of the final
design took longer than anticipated because of complexity
with the procured software. System deployment is
scheduled for October 2013. 

9

Small Business Contracting 
SB by SBA Standard   2011  2012   2013    2013    2013     2014
Actual  Actual  To Date  Proposed    SCS      Goals 
Major Construction    29%   45%   40.9%    20%    12.4%     50% 
SW Construction     62%   92%   84.9%    60%     8.7%     90% 
Goods and Services/   18%   57%   *20.3%    30%    *4.9%     12%/
Service Agreements                                    30% 
Q1-Q3 2013 YTD 
Aggregate           SB to SBE   29.7% 
Standard 
* As of 2Q 2013  G&S includes Expense and Capital work. This is an overall POS # and includes
consultants and sub-consultants. 

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Service Agreement Procurement Phase
Timelines 
Procurements Have Four Major Phases 
Phase times may vary by nature of procurement 

Procurement Phase Times in Number of Days 
Development  Advertising  Evaluation -  Negotiation-  Total Time 
Selection    Execution 
2011 YTD      77        27        85        80       211 
2012 YTD      70        28        23        84       202 
2013 YTD      71        24        42        87       167 


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ProcurementTeam Approach 
Many players impact schedule 
CPO  Facilitator 
Department Representatives 
Project Manager - Leader 
Evaluation Committee 
Port Stakeholders 
Consultant 
RFQ procurement schedule establishes target for contract
execution. 

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CPI Evaluation Process 
Evaluation of Proposals 
"Lean" Workshop in October 2011 
Evaluation took average 76 days in 2010-2011 
Mapped current process 
Developed new process  Consensus Evaluation 
Goal for 2012 forward = 36 days 
Metrics 
2012 = 23 days 
2013 = 42 days 

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Future Process Improvements 
Negotiation Assistance to PMs 
Launched March 2013 
Not yet able to measure impact 
Negotiation Time for IDIQ 
Evaluating how to improve time 
May do an accelerate workshop (CPI process) 
Current Average Time = 71 Days 
Goal = TBD 

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