PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA              Item No.      5h 
ACTION ITEM             Date of Meeting    July 9, 2013 

DATE:    June 26, 2013 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Tina Soike, Director, Engineering Services 
Garry Ensley, Manager, Survey & Mapping Services 
SUBJECT:  Survey & Mapping Services Indefinite Delivery/Indefinite Quantity (IDIQ) 
Contract 
Amount of This Request:        $0   Source of Funds:   Current and Future Operating
Budgets and Individual
Capital and Expense Project
Authorizations 
Maximum Contract Value:   $300,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute an indefinite
delivery, indefinite quantity (IDIQ) contract for survey and mapping services totaling $300,000
with a contract ordering period of three years, in support of various programs at the Port of
Seattle. There is no budget request associated with this authorization. 
SYNOPSIS 
Staff anticipates a need for an IDIQ contract to provide survey and mapping consultant services,
to support the Port's Survey & Mapping Services staff on major construction projects for all core
business units. In the next three years, over 60 projects have been identified with a cumulative
construction cost of over $300 million, the majority of which are in the Aviation Division. With
the fluctuating project workload, IDIQ contracts provide the Port with the flexibility to meet
business requirements as they arise by issuing individual service directives to accomplish tasks
within a general pre-defined scope of work, on an as-needed basis, for a fixed period of time, and
a maximum contract amount. The Port's Office of Social Responsibility will assist in identifying
any small business opportunities prior to the time of public advertisement of the IDIQ contract.
Budgets to utilize this contract will come separately from either annual operating budgets or
individual project authorizations. 
Competitively procured IDIQ contracts are a widely used public sector contracting tool,
consistent with the Port's Resolution No. 3605, as amended by Resolution No. 3628, and
governed by CPO-1 policy. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 26, 2013 
Page 2 of 3 
BACKGROUND 
Work on this contract may consist of various survey and mapping duties such as developing
topographic maps, providing construction and wetland site demarcations, providing Global
Positioning System surveys, identifying property lines, developing legal descriptions, maps,
exhibits, etc. This contract will supplement our staff when the demand of the projects are more
than our current staff can provide, or are in need of services that our staff is not able to perform.
The need for outside technical support can be substantial, and each service agreement
procurement involves a significant amount of time and effort. Each procurement involves
consultant interviews, consultant selection and negotiation, contract preparation, and insurance
requirements. These activities inhibit rapid response and reduce the management and staff time
available for other engineering and surveying activities. Significant economic efficiencies can
be obtained by procuring an IDIQ contract and thereby reducing the number of selection
processes.  This authorization will only authorize the execution of the contract.  A service
directive will be issued for each task authorizing the consultant to perform a specified scope of
work only after staff has received authorization for the project in accordance with Port policies
and procedures.
PROJECT JUSTIFICATION AND DETAILS 
Within the next three years, over 60 projects have been identified with a cumulative construction
cost totaling over $300 million, the majority of which are in the Aviation Division. The request
for qualifications will include goals for small business participation. The contract will have a
contract ordering period of three years during which the services may be authorized. The actual
contract duration may extend beyond three years in order to complete the work identified in a
particular service directive. The goal is to have this service agreement in place by the end of
2013. 
Schedule: 
It is estimated that this IDIQ contract will be executed in the fourth quarter of 2013 and will
have a three-year ordering period. The contract duration may extend beyond that period to
allow work begun earlier to be completed. 
FINANCIAL IMPLICATIONS 
Source of Funds: 
There is no funding request associated with this authorization. The total estimated cost for the
Survey & Mapping Services IDIQ will not exceed $300,000. No work is guaranteed to the
consultant and the Port is not obligated to pay the consultant until a service directive is executed.
After receiving authorization for each project in accordance with Resolution No. 3605, as
amended by Resolution No. 3628, the actual work will be defined and the Port will issue
individual project-specific service directives.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 26, 2013 
Page 3 of 3 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Prepare individual project procurements. This alternative would require the
lengthy and costly process of selecting consultants for each task, thus increasing lead time,
additional management oversight, additional administrative preparation, and increased
advertising fees. This is not the recommended alternative. 
Alternative 2)  Hire an additional full-time employee. Projected workload does not justify a
full-time employee.  Only intermittent services are necessary when Port staff do not have
capacity to accomplish the additional work. This is not the recommended alternative. 
Alternative 3)  Advertise and execute an IDIQ service agreement to allow for the efficient and
cost-effective use of consultants to provide the technical services required by Survey & Mapping
Services. This minimizes the number of procurement processes necessary for timely completion
of projects. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None.