PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5b 
ACTION ITEM             Date of Meeting   January 8, 2013 

DATE:    December 27, 2012 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Wayne Grotheer, Director, Aviation Project Management 
Elizabeth Leavitt, Director, Aviation Planning and Environmental Programs 
SUBJECT: Relocation of Port Utilities Project in support of Sound Transit's South Link. 
WP U00008 (was 104665) 
Amount of This Request: $220,000     Source of Funds: Airport Development Fund 
(Reimbursed by Sound Transit) 
Est. Jobs Created: 11              Total Project Cost: $1,170,000 
ACTION REQUESTED:
Request Commission authorization (1) for the Chief Executive Officer to execute a major works
construction contract in the amount of $666,300 to relocate several Port utilities in advance of
and to accommodate Sound Transit's South Link project due to bids exceeding the engineer's
estimate by at least 10 percent and (2) request a budget increase of $220,000 for a revised project
budget of $1,170,000. All costs associated with this work are expected to be reimbursed in full
by Sound Transit consistent with the memorandum of agreement dated August 15, 2012. 
SYNOPSIS:
This project supports Sound Transit's South Link project authorized by their Board to accelerate
the extension of light rail service from their Sea-Tac Airport Station to a new station and parking
structure at South 200th Street. On August 15, 2012, the Port and Sound Transit executed a
memorandum of agreement (MOA) to work cooperatively and support the completion of the
South Link project. The MOA committed the Port to expedite relocating several Port utilities in
advance of the start of construction by Sound Transit's design-build contractor. In September
2012, Sound Transit awarded the design-build contract to construction company PCL to design
and construct the South Link. PCL's estimated schedule is to begin construction in April 2013 in
close proximity to the utilities the Port is relocating under this project. 
On December 12, 2012, the Port received six bids for this scope of work as a major public works
project. On December 13 the apparent low bidder, American Electric Services, withdrew their

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 27, 2012 
Page 2 of 5 
bid due to a bid error. The remaining five bids are more than 10 percent over the engineer's
estimate. Staff has analyzed these bids and the engineers estimate did not accurately reflect the
costs associated with specification requirements for liners to be installed within storm sewer
manholes. The market via the five remaining bids demonstrated the real value of the work. Port
staff hasd received concurrence from Sound Transit staff to proceed with the contract award.
Contactor                  Bid                 Variance 
Engineer's Estimate                  $515,700                 0% 
American Electrical Services            $499,380                -3.2% 
Withdrew 
SCI Infrastructure                    $666,300                 29.2% 
Interwest Construction                $681,900                 32.2% 
C.A. Carey                       $731,700                41.9% 
Gary Merlino                     $806,840               56.5% 
KC Equipment                  $836,221              62.2% 
Staff believes the low bid of $666,300 by SCI Infrastructure offers a fair and reasonable price.
Staff recommends that the Commission approve the execution of this contract as provided for by
Section 4.2.3.4 of Resolution No. 3605, as amended, which requires Commission approval to
proceed in the case of a bid irregularity, such as the bid being greater than 10 percent over the
engineer's estimate. 
Awarding the contract to SCI Infrastructure requires the Commission to authorize a $220,000
budget increase as a result of accepting the higher bid and the increase in construction
contingency as a percentage of the bid price. The budget increase brings the total budget to
$1,170,000. The entire budget is fully reimbursable by Sound Transit and their staff supports
increasing this budget as a requirement of accepting the higher bid. 
BACKGROUND:
On July 28, 2011, the Sound Transit Board approved the baseline scope, budget, and accelerated
schedule to open the South Link project for revenue service by September 2016. Approval was
predicated on using the design-build delivery method. During the planning effort staff of the two
agencies determined it would be more efficient for the Port to relocate several utilities that were
identified as being impacted by the guideway foundations. It was further agreed the initial
preliminary work could be performed under a separate agreement with the balance of the work
incorporated into a South Link Memorandum of Agreement (MOA) executed on August 15,
2012.
Expediting this project is necessary to relocate utilities on Port property in advance of Sound
Transit's design/build contractor beginning construction, providing certainty for their bidders
and a clear path to complete their work. Based on Sound Transit's Board approval it is critical to
relocate Port utilities prior to the anticipated start of construction of the light rail extension in
April 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 27, 2012 
Page 3 of 5 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Project Statement: 
Relocate the following Port-owned utilities in advance of the start of construction by Sound
Transit on their South Link project: 
Relocate approximately: 
600 linear feet of sanitary sewer line 
360 linear feet of electrical duct bank 
400 linear feet of communication duct bank (vacant) 
Project Objectives: 
Expedite the design and construction of relocating utilities to accommodate Sound Transit's
accelerated South Link project schedule. 
Comply with state public bidding laws and Port requirements, policies, and procedures. 
Minimize impacts to Port operations and utilities. 
Project Schedule: 
Design began in December 2011. The project was advertised for bids in November 2012.
Construction is estimated to begin in March 2013; completing no later than June 2013. 
Activity                Start                 Finish 
Pre Design                    September 2011          December 2011 
Design                        December 2011           October 2012 
Advertise and award               November 2012           January 2013 
Construction                       March 2013              June 2013 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary 
The following budget and authorization summary is for this project and is considered an expense
project to be fully reimbursed by Sound Transit. 
Original Budget                                          $950,000 
Previous Authorizations                                     $950,000 
Current request for authorization                                 $220,000 
Total Authorizations, including this request                         $1,170,000 
Remaining budget to be authorized                                 $0 
Total Estimated Project Cost                                 $1,170,000 
Project Cost Breakdown

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 27, 2012 
Page 4 of 5 
Construction                                             $770,000 
Construction Management                                 $200,000 
Design                                                $125,000 
Project Management                                      $69,000
Permitting                                                 $6,000 
State & Local Taxes (estimated)                                     $0 
Total                                                   $1,170,000 
Source of Funds 
All funds for this project are to be expensed from the Airport Development Fund and be
reimbursed by Sound Transit in full. 
STRATEGIC OBJECTIVES: 
This project supports the Port's Century Agenda objective to "Reduce air pollutants and carbon
emissions." 
TRIPLE BOTTOM LINE: 
Supporting Sound Transit's South Link project will provide a long-term solution in regional
transportation by providing light rail access to the Airport and enabling the region to continue to
receive the economic benefit of light rail. Light rail provides Airport customers with another
environmentally friendly, alternative, low-cost method to get to and from the Airport and local
communities through the elimination of vehicle trips. This major construction project supports
the Port's small business initiatives by providing an opportunity for small businesses to
competitively bid on work for the Port. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative #1: Do Not Award Contract: Staff evaluated rejecting all bids and re -
advertising the contract. This would seriously delay the Port's project, which would
impact Sound Transit's design-build contractor's schedule for beginning construction on
major footings for the elevated rail immediately south of the Airport Station. Sound
Transit Management staff did not support this alternative. This is not a recommended
alternative. 
Alternative #2: Sound Transit Relocates Utilities: The Port would reject all bids and turn
the contract documents over to Sound Transit. Sound Transit would execute a change
order with their design/build contractor to relocate the Port utilities. This alternative
presents similar schedule concerns as in Alternative #1. Although the Port's design is
complete, Sound Transit's contractor would need to assemble a team of subcontractors
and negotiate the work, jeopardizing the overall schedule. Sound Transit Management
staff does not support this alternative. Therefore this is not the recommended alternative.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 27, 2012 
Page 5 of 5 
Alternative #3: Award Contract: Based upon our analysis of the factors that affected the
bid prices, Port staff believes the bid price from SCI Infrastructure is fair and reasonable.
Sound Transit Management staff supports this alternative. Staff recommends the
Commission authorize for contract award. This is the preferred alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
On May 10, 2011, the Port Commission was briefed on the planning and coordination between
Sound Transit and the Port regarding South Link and South Access.
On February 14, 2012, the Port Commission authorized the design and construction of the
relocation of Port utilities in support of Sound Transit's South Link Project. 
On May 22, 2012, the Port Commission authorized the Chief Executive Officer to execute a
memorandum of agreement with Central Puget Sound Regional Transit Authority to support
completion of South Link.