PORT OF SEATTLE
NIEMORANDUM

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COMMISSION AGENDA            item No.     5d

ACTION ITEM            Date ofMeeting   January 8, 2013

DATE:   December 27, 2012
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TO:
Tay Yoshitani, ChiefExecutive Ofcer

FROM:   Ralph Graves, Managing Director, Capitol Dcv9oment [1&5]
JaniceZahn, Assistant Engineering Director 3,
:44-

SUBJECT:
Aireid
Change Order No. 7  Exterior Gates and      Improvement Projects at
Seattle-Tacoma International Airport MCI-0317155

Amount of This Request:   0       Source of Funds: Construction or Project
'                                                                 Contingency

Est. State and Local Taxes: $663,694.52           Total Project Cost: $4,064,000

ACTION RE!QUESTED:

Request Commission authorization for the ChiefExecutive Ofcer to issue Change Order No. 7
for Contract MC-0317155, Exterior Gates and Aireld Improvement Projects at Seattie~Tacoma
7
htemational Airport to add 109 calendar days to the contract duration. Therers no funding
associated with this request.

SYNOPSIS:

The Exterior Gates and Aireld Improvement Projects installed Advanced Visual Docking
Guidance Systems (AVDGS) at D Concourse gates D7, D8, and D9 to accommodate the Airline
Realignment Program. A delayed move ofairline tenants to this location is causing delays to the
nal leconflguration of these gates and the permanent aireld markings Will not be painted until
the airlines are ready to move. Since the AVGDS cannot be certied for use until the
permanent aireld markings are in place, the work associated with this project cannot be
completed at this time.

A change order is required to extend the contract time so the contractor may complete the
certication of the A-VDGS at a later date that corresponds with the delayed delivery of gates
D7, D8, and D9.

The construction contingency and previous budget increase will be used to pay for this change
order. No additional funds are requested.

COMMISSION AGENDA
Tay Yoshitani, ChiefExecutive Ofcer
December 27, 2012
Page 2 of 5
BACKGROUND:
The Airline Realignment program will require a number ofmodications associated with the
airlines that will relocate their gates, to effectively operate in their new locations. The airline
realignment is dn'ven by airline mergers and the growth of Alaska Airlines, which necessitates
the repositioning of airlines to different concourses and gates, hold rooms, and ticketing
positions throughout the Airport.
With numerous airlines relocating to other gate and ticket counter locations, there are
modications that must be addressed for the airlines to effectively operate in their new locations.
The relocations will yield a more balanced facility, increasing throughput rates in a terminal of
limited size. The Exterior Gates Project provides in'astructure improvements (such as adding
A-VDGS to previously unequipped gates) that allow airline tenants to more ef ciently operate at
these locations.

CHANGE ORDERDESCRIPTION :

The following information relates to the pending change order scope and cost:
Change Order No. 7 ~
Scope of work: The contract time shall be extended by 109 calendar days to accommodate a
delayed installation date of the A-VDGS. A not-to-exceed cost of$ 10,000 is allowed to
reschedule the vendor's personnel for certication testing.

The change order is being issued as a not-to-exceed change order because the contractor will be
compensated for only the actual cost required to reschedule the testing.

JUSTIFICATION:

At the time of bid, the the Airline Realignment Program plans were to relocate airline tenants in
January of2013. The new date is now April 2013 due to linked ticket counter delays and
identifying a target date after the airline peak spring-break trafc. Ifthe gates are recongured
now for the new tenant as planned, they would be unusable for the current tenant. A change
order is necessary to extend the contract duration so that this work can be performed at a later
date and keep the current gate conguration until it is necessary to change it. The costs related
4
to this contract time extention are anticipated to be mainly related to the rescheduling the
certication ofthe A~VDGS. Due to the dependency on the actual dates the airline tenants will
relocate to these gates, this will be issued as a nottoexceed change order with the actual costs
reconciled at a a later date.

COMMISSION AGENDA
Tay Yoshitani, ChiefExecutive Ofcer
December 27, 2012
Page 3 of5

CONTRACT INFORMATION:

The following information relates to the contract and competitive award:

Contract award date:                            April 11, 2012
Original period ofperformance:        April 11, 2012  January 11, 2013
Previous contract extensions:                      0 Working Days
Contract extension this change order:                     109 Days
Current Contract Completion Date:                  April 30, 2013

FINANCIAL INFORMATION:
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Original contract amount:                         $6,553,964.00
Previous Change Orders Executed:                   $422,294.12
Current contract amount                          6 976 258.12
This request, Change Order No. 7                     $10,000.00

Subtotal Construction Costs                       $6,986,258.12
Antici ated sales tax   9.5%                         663 694.52
Revised Contraet Amount                      $7,649,952.64

The Exterior Gates and Aireld Improvement Project is a combined construction contract
representing four separate projects. This change is related to the Exterior Gate Improvements 
Airline Realignment (0800472), which currently has a total project authorization of $4,064,000.
The portion ofthe construction contract related to this project before execution of this change
orderis $2,1329,44 All [our projects are within authorized budgets No further fundingis
requested at this time

OTHERDOCUMENTS ASSOCIATED WITH THIS REQUEST:

None.

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS:

On October 2, 2012, the Port Commission authorized the issuance of Change Order No. 4 for the
notto~exceed amount of $470,000 for the work associated with two additional fuel hydrants.

On June 26, 2012, the Port Commission authorized a budget increase in the amount of $400,000,
and approved the project scope change to add two additional iel hydrant pits as part ofthe
airline reahgnmcnt program.

COMMISSION AGENDA
Tay Yoshitani, ChiefExecutive Ofcer
December 27, 2012
Page 4 of 5

On April 24, 2012, the Port Commission authorized Airline Realignment Tenant improvements
in the amount of $225,000 for regulated materials management.

On April 10, 2012, the Port Cominission authorized additional budget to enter into a construction
contract for aireld improvements including Exterior Gate Improvements Aiiline Realignment
(C800472).
On March 27, 2012, the Port Commission authorized design and construction of gate B1 and
B11 jet bridges as elements of Passenger Loading Bridge Replacement Project- Airline
Realignment ((3800467) in the amount of $1,570,000.
On January 24, 2012, the Port Commission received a biieng on the Airport Realignment
Program. .
On January 24, 2012, the Port Commission authorized construction of Exterior Gate
Improvements  Airline Realignment (0800472) in the amount of $2,61 3 ,000.
On January 24, 2012, the Port Commission authorized design for CUSE at Ticket Counter/Gates
& Seating (C800473) in the amount of $484,000.
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On DeCember 6, 201i, the Port Commission authorized construction ofBaggage Handiing
System (BHS) Improvements C22 BHS Connection to Cl/Cl-MK1 Replacement (C800382) at
the Airportin the amount of $3,604,000.

On December 6, 2011, the Port Commission authorized design of the Miscellaneous Building
Improvements  Airline Realignment (C800475) at the Airport in the amount of $1,721,000.
On December 6, 2011, the Port Commission authorized design ofthe Airline Tenant
Improvements  Airline Realignment (expense) at the Airport in the amount of $3,776,000.
On November 22, 2011, the Port Commission was provided with a verbal preliminary brieng of
December 6, 2011, items with a diagram.

On September 27, 2011, the Port Commission authorized execution of an IDlQ contract for
Airline Realignment Tenant improvements and Ticket Counter Design services totaling
$10,000,000.
On September 12, 2011, the Port Commission received a summary brieng on the Airport
Realignment Program at the Airport.
On June 14, 2011, the Port Commission authorized design ofthe Exterior Gate Improvements 
Airline Realignment project (0800472) at the Airport in the amount of $499,000.

On June 14, 2011, the Port Commission authorized design ofthe Airport Signage  Airline
Realigmnent project (C800474) at the Airport in the amount of $23 8,000.
On March 1, 201 l, the Port Commission authorized design and some construction ofthe
Baggage HandlingSystem (BHS) hnprovements ~ C22 BIIS connection to Cl/Cl-MKl
Replacement /TC3 Replacement (C800382) in the amount of$ 1,73 1 ,000.

COMMISSION AGENDA
Tay Yoshitani,~ChiefExecutive Ofcer
December 27, 2012
Page 5 of 5

On February 22, 201 1, the Port Commission authorized the rst phase ofle Passenger Loading
Bridge Replacement  Airline Realignment Project (C800467) including design, purchase, and
execution to replace, refurbish and relocate PLBs at Concourse D.

On February 22, 2011, the Port Commission was shown a summary listing ofrealignment
projects and authorized Planning for Terminal Realignment in the amount of $713,000.
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On January 25, 2011, the Port Commission was briefed on several projects that are part of the
overall airline realignment program and which required a single Commission authorization in
order to meet the realignment schedule. The rst pan of the realignment program was authorized
by the Commission on this date under the Concourse D Common Use Expansion Project
(C800455).
On September 28, 2010, the Port Commission was given a summaiy brieng ofthe upcoming
2011 capital improvement plan that included the airline realignment program elements.

On June 8, 2010, the Port Commission authorized execution of an lDlQ contract for the
Terminal Development Strategy Campus Planning Services IDIQ in the amount of $1,300,000.