PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       4f 
ACTION ITEM 
Date of Meeting    February 23, 2016 
DATE:    February 16, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Ralph Graves, Managing Director, Capital Development Division 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Low Voltage Indefinite Delivery Indefinite Quantity (IDIQ) Service Agreement 
Amount of This Request:    $0 ($500,000 contract
amendment only) 
Est. Total Contract Cost:    $3,500,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to amend the Low Voltage
IDIQ contract, P-00316324, by $500,000 to accommodate design changes to phase 2 for a new
contract total of $3,500,000. No new funding is associated with this request. 
SYNOPSIS 
Contract P-00316324 was used to complete design services for the Electric Ground Service
Equipment (eGSE) project for Phase 1 and Phase 2. The maximum value of the Service
Agreement must be increased to cover design changes to Phase 2. 
Design for Phase 2 of the eGSE project was put on hold in December 2013 to allow for changes
that were a result of airline realignment. Since the project was put on hold there have been
several changes due to airline realignment, electrical code changes, etc.  The design
documents must be updated to reflect the changes; as a result, the design costs must be
increased. To accommodate the increased cost of design the Port will need to amend the contract
referenced Service Agreement  by $500,000 for a new contract value of $3.5 million. 
Competition Waiver 2015-011 was approved on October 30, 2015 to accommodate the
increase. The current (eGSE) project budget is sufficient to cover the increase to the Service
Agreement. 
BACKGROUND 
The Port of Seattle executed an indefinite delivery, indefinite quantity (IDIQ) contract with
Harris Group Inc. (HGI) on March 3, 2010, for Low Voltage Electrical Design services for a
not-to-exceed contract value of $3,000,000. To date $1,405,585 has been spent on Phase 1
and $1,205,415 on Phase 2 for a total of $2,611,000. The remaining balance is $389,000. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 2 of 5 

Phase 1 included installing Electric Ground Service Equipment (eGSE) at Concourse D and
the North Satellite. Phase 1 included installing and testing for "Automatic Transfer Controls"
for the existing Concourse D double ended power center. Construction of Phase 1 was
completed in November of 2015. Service Directives (SD) 1-1 through 1-5 authorized design
and design support during construction for Phase 1 for a total of $1,405,585. 
On October 4, 2012, the Port executed SD 1-6 for design services related to Phase 2 eGSE.
Design work began in October 2012 and HGI delivered design review documents to the Port
on September 20, 2013. The Port reviewed the design documents and identified comments
or changes. Before HGI moved forward with finalizing the design documents, the project 
was placed on hold in December 2013 to accommodate airline realignment projects. A total
of $1,205,415 was spent on Phase 2 to that point. 
The Port decided to move forward with Phase 2 in February of 2016.  The following steps are
required to complete Phase 2: 
1.  Phase 2 will be separated into Phase 2a and Phase 2b in order to complete the work in
Concourse A first. Concourse A will take less of an effort to update the design. 
2.  To accommodate the increased cost of design, staff estimates the Port will need to amend
the contract by $500,000 for a new contract value of $3.5 million. The remaining balance
on the contract of $389,000 plus the $500,000 increase totals $889,000 to complete the
project. 
IDIQ contracts are limited by dollar value and the Port cannot add money to the contract without
a competition waiver. The Port executed a competition waiver allowing money to be added to
the contract to complete design services, including design support during construction, of Phase
2a and 2b of the Electric Ground Service Equipment project. The Competition Waiver has been
approved for $500,000. 
Increasing the value of this contract will ensure continuous service with the Engineer of Record
to complete the design for Phase 2 of the eGSE project at the Airport. 
The following steps will be required to restart Phase 2: 
1.  Secure approval of the Sole Source Competition Waiver and increase the maximum value
of P-00316324 (see the attached Competition Waiver).
2.  Execute a new Service Directive (SD) for the design team to evaluate and document the
changes created by airline realignment. There have been several changes since this
project was put on hold. At this point all of the changes have not been identified by the
project team. Several airlines have moved over the last two years. The layout at each
gate may be different from the layout depicted in the design drawings. The team will
compare the current conditions with those shown on the design document. The team
must review existing site conditions and compare the current documents against existing
conditions, current codes, etc. that have changed over the last two years. The Phase 1
lessons learned will also be incorporated in the document.  The team will use the

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 3 of 5 
evaluation to determine the magnitude of the effort required to bring the design back up
to 100%. Estimated value: $46, 000. This service directive has been executed and is in
progress. 
3.  After the evaluation is complete the team will use the information to execute a second
service directive to authorize HGI to complete the design, bid documents, and provide
design support during construction. Estimated value: $843,000. 
The Port will go back to Commission in June 2016 to request additional authorization for the
eGSE project for construction and to reconcile any changes in costs due to airline realignment
projects, price escalation, etc.
PROJECT DETAILS 
Scope of Work 
Complete the design of Phase 2a and 2b. 
Schedule 
Commission Authorization to increase the Service Agreement         1st Qtr 2016 
Complete Design                                   2nd Qtr 2016 
Commission Authorization for Construction                    2nd Qtr 2016 
Construction Complete                                4th Qtr 2016 
FINANCIAL IMPLICATIONS 
The current Electric Ground Service Equipment (eGSE) project budget is sufficient to cover the
increase to the Service Agreement. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Status Quo  Shelve the Concourse B and South Satellite portion of the 
project     and move forward with the redesign of Concourse A only 
Cost Estimate: $0 
Pros: 
We save money by not revising the design for Concourse B and the South Satellite. 
We can move forward with the re-design of eGSE for Phase 2a, Concourse A. 
Cons: 
We run the risk of losing the opportunity to procure FAA funding for portions of
Concourse B and the South Satellite. 
A large portion of the Airport will not receive the benefits of the eGSE system.
The current design costs for Concourse B and the South Satellite, approximately
$1,000,000, must be expensed. 
This is not the recommended alternative.


COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 4 of 5 

Alternative 2)  Re-procure Design Contract. 
Cost Estimate: $1,500,000 to $2,000,000 
Pros: 
A Competition Waiver is not needed. 
Cons: 
Procurement time (up to eight additional months). 
Extended Schedule will complicate securing an FAA VALE grant. 
A new Engineer must review all of the existing work, complete field investigations,
rerun all engineering calculations, and review all specifications in order to take
responsibility for the design. 
This is not the recommended alternative. 
Alternative 3)  Increase the value of SA P-00316324 by $500,000 (with a Competition
Waiver). Complete the design with the HGI. 
Cost Estimate: $889,000 
Pros: 
The current design must be re-designed to accommodate changes resulting from the
airport realignment project, incorporate lessons learned from Phase 1, and to update 
the documents to current electrical code requirements and Port standards. HGI has
exclusive knowledge gained in the earlier phase of work.
Continuity  We complete the project with the Engineer of Record. 
Design liability  Engineers will not accept liability for another engineer's design.
Should we contract with another engineering firm they will limit their liability, add
costs to evaluate and check design calculations and assumptions, resulting in
additional risk and cost for the Port. Changing firms at this point is not in the best
interest of the Port. 
Exclusive knowledge  We take advantage of the exclusive knowledge HGI compiled
during the previous eGSE projects design. 
Lower total project costs 
Cons: 
This alternative requires a Competition Waiver; however, the Waiver has already
been approved. 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
Competition Waiver 2015-011.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
February 16, 2016 
Page 5 of 5 

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
October 26, 2012, the Commission authorized $16,200,000 to: (1) advertise and
execute a construction contract for Phase 1 of the Ground Support Equipment-
Electrical Charging Stations Project-Installation of Chargers; and (2) pre-purchase
electrified ground support equipment (EGSE) chargers for Phase 2 of the project. 
On April 3, 2012, the Commission authorized $ 8,000,000 to: 1) prepare full design
documents for the Electrified Ground Support Equipment charging station Project; 2) 
for PCS to install approximately 20 chargers as a demonstration project; 3) approve 
budget for the EGSE overall project; and 4) contract for long lead time electrical
equipment for power center upgrades. 
On September 12, 2011, the Commission authorized signing no-cost contracts 
for EGSE vehicles and EGSE chargers. 
On May 10, 2011, the Commission was briefed regarding progress on the EGSE 
project prior to soliciting pricing for rolling stock. 
On October 26, 2010, the Commission authorized $1,510,000 for preliminary 
design, necessary contracts, and work by Port forces to begin to implement the
ultimate  project; pre-purchase specialized equipment and materials through
competitive bid processes; and to authorize Port Construction Services to perform
Regulated Materials Management (RMM) investigations and self-perform necessary
associated work. 
On September 28, 2010, the Commission was briefed on the 2011 capital
budget that included the above-mentioned EGSE projects. 
On September 8, 2005, the Commission was briefed on the benefit of changing 
from fossil fuel based GSE vehicles to EGSE based vehicles at Seattle-Tacoma 
International Airport.