PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4e 
ACTION ITEM 
Date of Meeting     January 12, 2016 
DATE:    January 5, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
SUBJECT:  Business/Operations Continuity (CIP #C800748) 
Amount of This Request:        $1,200,000   Source of Funds:      83.1% Aviation
Development Fund;
Est. Total Project Cost:          $1,200,000 
16.9% General Fund 
Est. State and Local Taxes:         $67,450   Est. Jobs Created:              0 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to (1) proceed with the
Remote Data Center Business/operations continuity project; (2) authorize the procurement of
required hardware, software, and vendor services; (3) authorize the use of Port staff for
implementation; and (4) authorize the procurement of hardware and software maintenance, for a
total project cost not to exceed $1,200,000  and on-going maintenance costs estimated at 
$250,000 over five years. 
SYNOPSIS 
The purpose of this project is to prepare our backup datacenter with the proper equipment and
infrastructure to enable us to failover to the backup datacenter from the primary datacenter
within minutes of a catastrophic failure. Without this project, a failover could take as long as 30
days to restore critical systems to full operation. 
Information Communication Technology (ICT) resources will complete the project. Total project
estimated costs are $1,200,000. Funding for this project was included in the 2016  2020 capital
budget and plan of finance. Recurring hardware license and maintenance costs will be budgeted
within the ICT department's operating budget. 
Port of Seattle business functions and operations are heavily dependent upon a vast array of
[electronic?] information systems. The majority of these systems and supporting infrastructure
(servers, storage systems, and networks), are located in our primary data center at Sea-Tac
Airport. To protect us in the event of a catastrophic failure of this data center, all data is
currently backed up every 24 hours to a remote data center in Liberty Lake, WA, which is
outside of our seismic zone. In the event that our data center at Sea-Tac becomes disabled, it

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 5, 2016 
Page 2 of 4 
could take as long as 30 days to acquire, and install servers and networked storage at the backup
data center in Eastern WA. 
A recent external audit report to the Commission Audit Committee recommended that we
configure our backup datacenter with the equipment and software necessary to rapidly restore
critical systems in the event our primary datacenter becomes disabled.
BACKGROUND 
In early 2014, ICT completed a project to open a backup data center in Liberty Lake,
Washington, to establish a geographically redundant backup of system data outside of our
current seismic zone. While this protects us against a loss of data in the event of a catastrophic
failure in our Sea-Tac data center, it does not provide a failover solution needed to allow
immediate recovery of all critical Port applications and services at a secondary location. 
PROJECT JUSTIFICATION AND DETAILS 
All critical  applications and systems such as PeopleSoft Financials and HCM, Maximo
Maintenance Management, Police Computer Aided Dispatch, PropWorks Property Management,
email, and document storage are currently served from our primary data center. In the event of a 
catastrophic outage affecting our Primary Data Center at Sea-Tac, storage systems and servers
would have to be purchased and installed at our secondary data center and data backups would
have to be manually restored and reconfigured. This process could take as long as 30 days to
complete, crippling Port operations. 
Project Objectives 
Ensure the environment at our secondary data center in Liberty Lake, WA has capacity
and capability to immediately assume production operations in the event of a
catastrophic loss of the Sea-Tac data center. 
Deploy new components at the backup datacenter with no impact to critical operational
systems. 
Scope of Work 
This project will deploy a new storage array and virtual server environment at the Port's backup
data center in Liberty Lake, Washington. The storage array and servers will form the foundation
of the Port's virtualized environment at Liberty Lake and enable Pre-productionand site-to-site
failover between our primary and secondary data centers within minutes. 
Schedule 
Commission Approval                                 January 2016 
System Design Complete                                  April 2016 
Procurement Complete                                    June 2016 
Installation Complete                                      October 2016

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 5, 2016 
Page 3 of 4 

FINANCIAL IMPLICATIONS 
Budget/Authorization Summary              Capital     Expense   Total Project 
Original Budget                      $1,200,000          $0    $1,200,000 
Previous Authorizations                       $0          $0          $0 
Current request for authorization            $1,200,000          $0    $1,200,000 
Total Authorizations, including this request     $1,200,000          $0    $1,200,000 
Remaining budget to be authorized               $0          $0          $0 
Total Estimated Project Cost              $1,200,000          $0    $1,200,000 
Project Cost Breakdown                     This Request       Total Project 
Hardware                              $600,000         $600,000 
Software License                            $110,000          $110,000 
ICT Labor                               $105,000         $105,000
Vendor Services                             $50,000           $50,000 
State & Local Taxes (estimated)                    $67,450           $67,450 
Contingency ~20%                         $267,550         $267,550 
Total                                     $1,200,000         $1,200,000 
Budget Status and Source of Funds 
This project was included in the 2016-2020 capital budget and plan of finance as a $1,200,000
business plan prospective project within CIP #C800748, Data Center Failover. The source of
funds is 83.1% Airport Development Fund and 16.9% General Fund. 
Financial Analysis and Summary 
CIP Category             Renewal/Enhancement 
Project Type              Technology 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $1,200,000 
Business Unit (BU)          Information and Communication Technology 
Effect on business performance  N/A 
IRR/NPV             N/A 
CPE Impact             $.01 in 2017; no change from business plan forecast as
this project as included in the plan of finance 
Lifecycle Cost and Savings 
An estimated $50,000 increase in annual hardware and software maintenance costs are expected
as a result of this project. This will be budgeted in the ICT Operating Budget.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 5, 2016 
Page 4 of 4 
STRATEGIES AND OBJECTIVES 
This project supports the following Century Agenda strategies: 
Meet the region's air transportation needs at Sea-Tac Airport for the next 25 years 
Position the Puget Sound region as a premier international logistics hub 
Over 200 systems, critical to Port of Seattle communications and operations, depend on the data
center infrastructure. This project ensures the availability of the infrastructure required to run
these systems. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1) Contract services for a vendor provided disaster recovery data center. Current
service offerings do not support our native storage area network (SAN) replication coupled with
our standardized Virtual Machine server infrastructure platform (VMWare). Our analysis has
also shown that these types of services do not keep current with technology, and they would have
difficulty supporting our unique requirements over time. In addition, the total cost of ownership
($750K per year and $250K to implement) would be significantly higher than leveraging our
existing backup data center. 
This is not the recommended alternative. 
Alternative 2) Build out our backup data center to support a near real-time catastrophic failover.
In addition to providing a failover solution, the backup datacenter will also provide us with a
continuously available environment for testing of day-to-day operations, procedures, and
changes prior to implementation into our production environment. 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
October 2, 2013  Authorization to execute a contract with Tierpoint for a backup data
center in Liberty Lake, WA