PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4e 
ACTION ITEM 
Date of Meeting    November 25, 2014 
DATE:    October 27, 2014 
TO:      Ted Fick, Chief Executive Officer 
FROM:   W. Allan Royal, Manager, Real Estate Development 
SUBJECT:  Indefinite delivery, indefinite quantity (IDIQ) personal service agreements for
various real estate services 

ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute two indefinite
delivery, indefinite quantity (IDIQ) contracts for real estate services for the Port of Seattle with a
contract ordering period of three years and a combined value not to exceed $4,000,000. 
SYNOPSIS 
Staff proposes to execute two IDIQ contracts with qualified firms to provide various real estate
services to the Seaport, Real Estate, Aviation and Capital Development Divisions. The contracts
will provide a wide variety of services related to all aspects of real estate activities.  The
contracts will have a three year contract ordering period and the combined value will not exceed
$4,000,000. 
IDIQ contracts allow staff to be responsive to real estate business opportunities and needs, within
the timelines required, and still maintain the transparency and accountability necessary for a
public agency. Due to the intermittent and last-minute need for this expertise, it is neither costeffective
nor customary to complete this work with in-house staff. 
In 2011, Commission approved three IDIQ contracts and split the scope of work and funds
between the contracts. The three contracts combined had a capacity of $3,000,000 of which
approximately two-thirds was actually utilized in over 70 service directives. Lessons learned tell
us that certain services were more highly utilized than others. In addition, there were instances
where the needed sub-contractor was not available. Procuring two contracts will provide the
Port with a greater depth of consultants and also provide more opportunities for small businesses
to participate. 
BACKGROUND 
The Commission has approved two previous requests for real estate IDIQ contracts. The first
contract was in 2009 followed by three related contracts in 2011. The proposed contracts will be
the third procurement for real estate services. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 27, 2014 
Page 2 of 4 
The real estate IDIQ contracts have proven to be very effective in providing real estate services
throughout the Port in a timely manner. For instance, the IDIQ was used for the extensive title
work required in the disposition of the Eastside rail corridor.  Similarly, the current IDIQ
contract was used to assist with the federal General Services Administration's solicitation for
300,000 square foot Class A office building to house the regional headquarters for the Federal
Aviation Administration.
Like the previous IDIQ contacts, staff was again canvassed to get a realistic expectation of the
anticipated real estate work over the next three years. The goal is to ensure that the projected
need for real estate services is as accurate as possible and that the IDIQ contracts can meet the
Port's needs over the three-year term. Approximately two-thirds of the capacity of the current
contracts has been used over a period when the economic recession slowed real estate activity.
The real estate market in the Seattle area is well into recovery and there has been a decided
upswing in interest in Port property. We expect this enthusiasm to continue and are positioning
the Port to be responsive as real estate opportunities and needs arise over the next three years.
The contracts will have a contract ordering period provision that allows the consultant to
continue work beyond the three-year term of the contract as long as the service directive was
signed during the contract term. Since some real estate services are needed for projects that are
phased over several years, such as owner's representatives for development projects, this
provision will allow the Port the flexibility to retain consultants and prevent a mid-project switch
because of the expiration of the contract. 
PROJECT JUSTIFICATION AND DETAILS 
The proposed contracts provide a more efficient and rapid way to obtain an array of smaller
contract items and specialized services in a time frame that is responsive to the opportunities and
needs that emerge. Soliciting individual procurements for the anticipated services is not
efficient. Under the current contracts, staff has issued more than 70 service directives. 
Project Objectives 
To provide a tool that more efficiently responds to required real estate services. 
Scope of Work 
The scope of work includes a variety of real estate services that will assist with the Port's
acquisitions and sales, leasing, property management, planning and development work. These
services include: due diligence, feasibility activities, market and financial analyses, appraisals,
title research and surveys, environmental assessments; entitlements and permitting activities, 
NEPA/SEPA reviews; real estate brokerage services for leasing, property management and
disposition activities; owner's representative services for development projects; relocation
services and facility space planning services.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 27, 2014 
Page 3 of 4 
Schedule 
Finalize contracts by March 2015. 
FINANCIAL IMPLICATIONS 
Charges to these contracts will be from projects or expenses that will be authorized by
Commission within established procedures. Consequently, there is no funding request associated
with this authorization. 
STRATEGIES AND OBJECTIVES 
The proposed contracts will help the entire organization be more responsive to time critical
requirements with our property and tenants. The contracts will also create opportunities for
small businesses to provide services to the Port without a lengthy procurement process. The
contracts will help further the Century Agenda goal of promoting small business growth and the
Aviation goal of increasing non-airline revenue by facilitating real estate development. 
TRIPLE BOTTOM LINE 
Economic Development 
The proposed contracts provide a means to capitalize on fast moving real estate opportunities
that may otherwise not be obtainable. 
Environmental Responsibility 
The proposed contracts have no direct environmental implications. 
Community Benefits 
The proposed contracts will provide opportunities for small businesses. By splitting the
contracts, the opportunity for sub-consultants doubles and creates a greater depth of expertise for
Port requirements. 
Small Business Participation 
The Office of Social Responsibility has determined there is no targeted level of small business
participation in the proposed contracts. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Do not create a real estate IDIQ contract. By necessity, contract procurements
take time to ensure fairness and transparency, which can be a hindrance in the real estate process.
A separate procurement for expertise would have caused the Port to miss the opportunity to
participate in the FAA Headquarters project, noted above, because of the extremely aggressive
timeline associated with the deal. The current IDIQ contract made it possible for the Port to
submit a proposal to the General Services Administration.  This is not the recommended
alternative.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
October 27, 2014 
Page 4 of 4 
Alternative 2)  Proceed to create the proposed contracts and thus provide the needed tools for
real estate services. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None