Attachment 4c Northwest Seaport Alliance support services agreements for Regular Meeting held Nov 14, 2017 1:00pm at Pier 69

4c Northwest Seaport Alliance support services agreements

ITEM NO: 4c
DATE OF MEETING: November 14, 2017
INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE
THIS INTER-LOCAL AGREEMENT ("Agreement") is entered into by and between the Port
of Seattle, a Washington municipal corporation, ("POS") and The Northwest Seaport Alliance, a
Washington Port Public Development Authority ("NWSA") (referred to herein individually as
"Party" and collectively as the "Parties").
WHEREAS, the Port of Tacoma and the Port of Seattle have entered into an agreement
to establish The Northwest Seaport Alliance pursuant to the following federal and state
authorities: (1) the FMC Discussion Agreement, (2) an interlocal agreement with delegated
powers exercised pursuant to the port joint powers statute (RCW 53.08.240) which expressly
permits joint operation and investment outside of a port's district, (3) RCW 39.34.030, the state
Interlocal Cooperation Act, and (4) pursuant to ESHB 1170, WA Session Laws of 2015-6,
(Chapter 53.57 RCW), which authorizes the Ports to create a port development authority to
use, operate and manage certain marine facilities jointly, to be known as the NWSA;
WHEREAS, in order to improve efficiency in obtaining, the services necessary for the
development, redevelopment, repair and maintenance of new and existing facilities, and
providing for the operation of The Northwest Seaport Alliance, NWSA and POS desire to retain
support services from one another pursuant to the terms and conditions contained herein; and
WHEREAS, the Parties are authorized, pursuant to Chapter 39.34 RCW (the Inter-local
Cooperation Act), to enter into this Inter-local agreement.
NOW, THEREFORE, the Parties agree as follows:
I. General Provisions for Support Services
A. Duration of this Agreement. Services to be provided under the terms of this Agreement
will be provided during Calendar Year 2018. This Agreement and attached Service Directive
exhibits are effective between January 1, 2018 and December 31, 2018. Subsequent Inter-Local
Agreements for Support Services, if any, will be executed on an annual basis.
B. Services Provided. The NWSA and POS have agreed to provide support services to one
another as defined in the Service Directive exhibits attached to this Agreement. Each Service
Directive exhibit defines the scope of services, cost for services, charge methodology, and
service level expectations for each service area to be provided.
C. Communications. Each Service Directive exhibit identifies the contact people for the
Parties that will coordinate the work for each service area. It is expected that the identified
contact people will communicate frequently, to coordinate the work, to confirm that services

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

are being provided in a manner that meets service level expectations, and to evaluate monthly
financial performance of actual vs. projected spending.
D. Employment, Policies and Procedures. During the term of this Agreement, individuals
providing support services will remain full-time employees of their respective employer, who
shall continue to be responsible for salary, benefits and retirement contributions. Nothing
contained herein shall be construed as creating an employer/employee relationship between
the individuals providing support services and the entity receiving the services. Staff providing
support services will follow the policies and procedures of their respective employer in
conducting the work.
E. Billing Rate and Procedures. The charge for services will be determined during the
budget cycle for the coming fiscal year. Based on the type of support service and as reflected
on each specific Service Directive exhibit, costs will be allocated in one of the following ways:
(1) monthly based on a fixed charge or formula, (2) charged to projects based on developed
charge out rates or (3) performed as a fee for service based on predetermined charged out
rates.
F. Independent Municipal Governments. The Parties hereto are independent
governmental entities and nothing herein shall be construed to limit the independent
government powers, authority or discretion of the governing bodies of each Party. It is
understood and agreed that this Agreement is solely for the benefit of the Parties hereto and
gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement. No employees or agents of any Party shall be deemed, or represent themselves to
be, employees of any of the other Party.
G. Legal obligations. This Agreement does not relieve either Party of any obligation or
responsibility imposed upon it by law.
H. Timely Performance. The requirements of this Agreement shall be carried out in a timely
manner according to a schedule negotiated by and satisfactory to the Parties.
I. Recording. Copies of this Agreement shall be posted to the web sites of the Parties.
J. Audit of Records. During the term of this Agreement, and for a period not less than six
(6) years from the date of termination, records and accounts pertaining to the work of this
Agreement and accounting therefore shall be kept by each Party and shall be available for
inspection and audit by representatives of either Party and any other entity with legal
entitlement to review said records. If any litigation, claim, or audit is commenced, the records
and accounts along with supporting documentation shall be retained until all litigation, claims,
or audit finding has been resolved, even though such litigation, claim, or audit continues past

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

the six-year (6) retention period. This provision is in addition to and is not intended to supplant,
alter or amend records retention requirements established by applicable state and federal laws.
II. Dispute Resolution
A. Process. The Parties' designated representatives under Paragraph III herein shall use
their best efforts to resolve disputes between the Parties. If the designated representatives are
unable to resolve a dispute, then each Party's responsible Project Directors shall review the
matter and use their best efforts to resolve it. If the Project Directors are unable to resolve the
dispute, the matter shall be reviewed by the department director or chief executive officer of
each Party or his or her designee. The Parties agree to exhaust each of these procedural steps
before seeking to further resolve the dispute in any other forum. Any controversy or claim
arising out of or relating to this Interlocal Agreement, or the breach thereof, which is not
settled by agreement between the Parties, shall be settled by mediation in the State of
Washington, in Pierce or King Counties. In the event either Party reasonably believes mediation
will not result in a solution to the disagreement, mediation may be waived.
B. Controlling law & Venue. This Agreement shall be construed and enforced according
to the laws of the State of Washington.
III. Notices
A. Contact Persons. Any notice, demand, request, consent, approval or communication
that either Party desires or is required to give to the other Party shall be in writing addressed to
the other Party at the addresses as follows unless otherwise indicated by the Parties to this
Agreement:
NWSA: Erin Galeno, Chief Financial and Admin Officer
PO Box 1837
Tacoma, WA 98401
egaleno@portoftacoma.com
Port of Seattle: Dan Thomas, Chief Financial Officer
PO Box 1209
Seattle, WA 98111
thomas.d@portseattle.org
B. Receipt. Notice shall be deemed "received" on the date of actual delivery or the first
attempted delivery as shown on the return receipt if mailed with the United States Postal
Service by certified mail, return receipt requested, otherwise receipt if presumed three days
after deposit of mail into US Mail, or by receipt of email.

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

IV. Indemnification and Hold Harmless
A. The Parties release each other from, and shall defend, indemnify, and hold each other
and agents, employees, and/or officers harmless from and against all claims, demands, suits at
law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, made
by or on behalf of the other Party and/or its agents, employees, officers, and/or subcontractors,
arising out of or in any way related to this Agreement, unless and except to the extent the same
be caused in whole or in part by the negligence of a Party or its agents, employees, and/or
officers.
B. This Agreement includes a waiver of subrogation against all losses sustained by either
Party and/or its agents, employees, officers, subcontractors, and/or insurers, arising out of or
related to this Agreement except to the extent the Parties' losses are caused in whole or in part
by the negligence of the other Party or its agents, employees, and/or officers.
C. Each Party specifically assumes liability for actions brought by its own employees
against the other Party and for that purpose each Party specifically waives, as respects the
other Party only, any immunity under the Worker's Compensation Act, RCW Title 51.
D. Both Parties recognize that this waiver was the subject of mutual negotiation. In the
event any Party incurs attorney's fees, costs or other legal expenses to enforce the provisions of
this Agreement against the other Party, all such fees, costs and expenses shall be recoverable
by the prevailing Party.
E. No liability shall attach to any of the Parties by reason of entering into this Agreement
except as expressly provided herein.
F. Each Party agrees that it will include in any contract which is related to the work of
this Agreement a provision requiring the contractor to defend, indemnify and hold harmless all
the Parties to this Agreement against any claims arising out of or related to the work of the
contractor.
G. The provisions of this Article shall survive any termination or expiration of this
Agreement.
V. Severability
If any term or provision of this Agreement, or its application to any person or
circumstance is ruled invalid or unenforceable, the remainder of this Agreement will not be
affected and will continue in full force and effect.

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

VI. Limits of Financial Obligations/Property ownership.
Except as provided above, each Party shall finance its own conduct of responsibilities
under this Agreement. No ownership of property will transfer as a result of this Agreement.
VII. Entire Agreement/Amendment
This Agreement, together with any documents incorporated by reference shall
constitute the entire agreement between the Parties with respect to the Services to be
provided and shall supersede all prior agreements, proposals, understandings, representations,
correspondence or communications relating to the subject matter hereof. No modification or
amendment of this Agreement shall be valid and effective unless approved by both parties in
writing.
WHEREFORE, the parties have executed this Agreement this ______ day of ______,
______.

Northwest Seaport Alliance Port of Seattle

John Wolfe Dave Soike
Chief Executive Officer Interim Executive Director
Date Date

Attached Support Service Directives for Calendar Year 2018
Support Service Agreement between NWSA and POS:
Exhibit 1 Accounting, Finance, Treasury & Risk Management Support Services
Exhibit 2 Information Technology Support Services
Exhibit 3 Public Affairs Support Services
Exhibit 4 Managing Member and Executive Support Services
Exhibit 5 Legal and Public Records Support Services
Exhibit 6 Labor Relations Support Services
Exhibit 7 Capital Development Support Services

INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN
THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE

Exhibit 8 Environmental and Planning Support Services
Exhibit 9 Port of Seattle Police Support Services
Exhibit 10 Central Procurement Office Support Services
Exhibit 11 Security & Preparedness Support Services
Exhibit 12 Marine Maintenance Support Services
Exhibit 13 Pier 69 Facilities Management Support Services
Exhibit 14 Portfolio Management Support Services
Exhibit 15 Tribal Coordination Support Services
Exhibit 16 Internal Audit Support Services
Exhibit 17 Additional Support Services as Needed

EXHIBIT 1 - Service Directive:
Accounting, Finance, Treasury & Risk Management Support Services

EXHIBIT 1
Service Directive:
Accounting, Finance, Treasury & Risk Management Support Services

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Accounting, Finance, Treasury & Risk Management Support Services to be provided by POS to
The NWSA include the following:
1. Customer invoicing, accounts receivable, collections and cash application for NWSA
customers in King County.
2. General accounting services for POS financial transactions associated with The
NWSA.
3. Grant accounting services for $20 million #DTMA91G150002 DOT T46
Modernization Tiger Grant where POS is the prime and NWSA is the sub-recipient.
POS Accounting is filing claims and required financial and progress reports per grant
requirements and in accordance with the Uniform Grant Guidance. POS Accounting
has provided and discussed grant compliance requirements with NWSA accounting
in accordance with 2 CFR 200.331.
4. Grant reporting related to the Clean Air Program including compliance and ongoing
reporting.
5. In conjunction with POT, provide NWSA Capital Project Spending data and
coordinate Cash Reimbursement for 50% of total project spending on monthly basis
6. In conjunction with POT, provide information, resources and expertise to ensure The
NWSA is in compliance with Generally Accepted Accounting Principles, Government
Accounting Standards and specific Accounting policies as developed by The NWSA.

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 1 - Service Directive:
Accounting, Finance, Treasury & Risk Management Support Services

7. Coordination with POT in creation of The NWSA budget including operating budgets,
5-10 year capital plan (including major expense projects and public expense
projects) and 5-10 year financial forecasts for use in development of the POT and
POS funding plans.
8. Coordination with POT in preparation of periodic performance reports for The NWSA
comparing actual results to budget and forecasting full year financial results.
9. Coordination with POT on Environmental Services and related budgeting,
forecasting, program planning and processing, coding and payment of invoices as
well as reporting on various Environmental Services related contracts
(Environmental Finance).
10. Treasury activities including short-term cash management and investments
associated with the NWSA.
11. Financial Planning and Analysis including financial and funding analysis for
investment decisions for The NWSA and coordination in support of Managing
Member debt management.
12. Provide risk management services to The NWSA for NWSA-licensed properties in
King County and as requested. Scope includes negotiation/update of insurance
policies; process claims; consult on risk management aspects of contracting.

Cost for Service and Charge Methodology POS to The NWSA:

Service Area Method of Basis for Charge Hourly 2018
Charges1 Rate, Fixed Budgeted
Percentage Amount2
or Formula
Risk Fixed Charge based on the 3.4% of $29,272
Management standard allocation. actual
spending
Insurance Fixed Property insurance is 100% of $332,393
1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 1 - Service Directive:
Accounting, Finance, Treasury & Risk Management Support Services

direct charged to the property
subclass for the NWSA, insurance
and based on replacement for Port
value of the property. properties
Excess marine liability is going into
based on the cost NSWA
allocation provided by the based on
NWSA. All other insurance insured
allocated to the subclass value; and
direct at 2.42%. Based on 2.42% for
property value and cost of all liability
risk in each operating insurance.
division and NWSA.
Finance & Fixed Based on estimated 8.7% of $169,284
Budget support services provided actual
by each staff to each spending
operating division and
NWSA.
Maritime Project Based on estimated 10.1% of $88,849
Finance & Charge/Fixed support services provided actual
Budget by each staff to each spending
operating division and (for fixed
NWSA. method)
Environmental Project Based on estimated 7.5% of $45,206
Finance Charge/Fixed support services provided actual
by each staff to each spending
operating division and (for fixed
NWSA. method)
AFR Core Fixed Charge based on the 3.4 % of $24,188
Services standard allocation. actual
spending
AFR Revenue Fixed Based on support services 4.0% of $74,340
Services and activities provided by actual
staff to each operating spending
division and NWSA.
AFR Fixed Based on support services 2.0% of $33,817
Disbursements and activities provided by actual
staff to each operating spending
division and NWSA.
AFR General Fixed Based on support services 3.4% of $74,681
Accounting and activities provided by actual
staff to each operating spending
ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 1 - Service Directive:
Accounting, Finance, Treasury & Risk Management Support Services

division and NWSA.
AFR Business Fixed Charge based on the 3.4% of $24,867
Technology standard allocation. actual
spending
AFR Financial Fixed Charge based on the 3.4% of $31,495
Reporting standard allocation. actual
spending

Accounting, Finance, Treasury & Risk Management Support Services to be provided by The
NWSA to POS include the following:
1. None.
Primary Contacts:
NWSA Erin Galeno
POS Dan Thomas

It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
Before January 1, 2018, agreements will be made on desired standard report formats
and frequencies.
Accounting services will be provided on standard schedules consistent with, and
coordinating with, POT and POS accounting schedules.

ILA for Support Services By and Between 4
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 2 - Service Directive:
Information Technology and Business Process Support Services

EXHIBIT 2
Service Directive:
Information Technology and Business Process Support Services

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Information Technology and Business Process Support Services to be provided by POS to The
NWSA include the following:
1. Provide technology for the POS support service groups that will be providing services to
the NWSA. This may include (but is not limited to): MAXIMO, CAD, Police Systems
(including 911 dispatch), Financial Systems, Project Delivery System, Construction
Document Management System, Contractor Management Systems, Debt Management
System, Emergency Communications, Engineering Archives, Access Control ID Badge,
and GIS, as well as PC, desktop software and technology infrastructure support for those
groups that are providing support to the NWSA.
2. Provide WiFi connectivity for NWSA staff working from POS offices.

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 2 - Service Directive:
Information Technology and Business Process Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Functions Method of Basis for Charge Hourly Rate, 2018
Charges1 Fixed Percentage Budgeted
or Formula Amount2
PC and Fixed PC counts. 0% of PC-related $0
Service allocation NWSA will turn in their costs
Desk POS supported PC's,
Support so their PC count is 0.
Direct Direct Service requests from Time and $0
Support charges NWSA staff for materials Actual
miscellaneous IT charges
services while they are expected to
at P69, or accessing be minimal
Port of Seattle systems
Indirect ICT costs are PC Counts for Estimated at $621,000
Technology allocated to Infrastructure, PC 2.7% of total ICT
Support. subclasses of Support and Service budget ($23.3M)
Charges for POS service Desk.
POS groups
service which are Systems Support Costs
providers then for Business
using reallocated Applications.
technology to NWSA as
while appropriate.
working
for NWSA.

Information Technology and Business Process Support Services to be provided by The NWSA to
POS include the following:
1. None.

1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2 Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 2 - Service Directive:
Information Technology and Business Process Support Services

Primary Contacts:
NWSA Erin Galeno
POS Kim Albert/Matt Breed
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
To be determined.

ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 3 - Service Directive:
Public Affairs Support Services

EXHIBIT 3
Service Directive:
Public Affairs Support Services

Scope of Services and Costs for Service:
Public Affairs Support Services to be provided by POS to The NWSA include the following:
1. POT and POS External Affairs/Public Affairs staff will work closely together to support
the NWSA. It is anticipated that at least for the Transition Period, the Alliance will likely
not have additional External Affairs staff. Public Affairs services include:
o Government affairs
o Communications
o Community Engagement
o Regional transportation planning road and rail
o International business protocol liaison
o Office of Social Responsibility relations
Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Chargesi Percentage Amountii
ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 3 - Service Directive:
Public Affairs Support Services

or Formula
Public Fixed Public Affairs will provide services to 9.2% of $764,013
Affairs The Northwest Seaport Alliance actual
(NWSA) on issues and projects spending
where the unique knowledge,
capabilities and relationships of the
POS homeport staff are essential to
advancing NWSA business priorities
and the Port of Seattle's Century
Agenda objectives. The cost
allocation is based on the estimated
staff time supporting each operating
division and the NWSA.
External Affairs Support Services to be provided by The NWSA to POS include the following:
1. None.
Primary Contacts:
NWSA Kurt Beckett
POS Julie Collins
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
Public Affairs will provide any necessary services to the NWSA.

EXHIBIT 3 - Service Directive:
Public Affairs Support Services

Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
ii Preliminary budget amount subject to final budget approval.

ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 4 - Service Directive:
Managing Member/Commission & Executive Support Services

EXHIBIT 4
Service Directive:
Managing Member/Commission & Executive Support Services

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Managing Member/Commission & Executive Support Services to be provided by POS to The
NWSA include the following:
1. POS executive and Commission staff will coordinate closely with NWSA staff to provide
support for NWSA Managing Member meeting coordination.
Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Chargesi Percentage Amountii
or Formula
Commission Fixed Charge based on the 3.4% of $68,241
Office standard allocation. actual
spending
Executive Fixed Charge based on the 3.4% of $59,886
Office standard allocation (after actual
direct charges to the POS spending
operating divisions).

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 4 - Service Directive:
Managing Member/Commission & Executive Support Services

Managing Member/Commission & Executive Support Services to be provided by The NWSA to
POS include the following:
1. None.

Primary Contacts:
NWSA Judi Doremus
POS Mike Merritt
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
Will provide any necessary services to the NWSA.

i
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
ii
Preliminary budget amount subject to final budget approval.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 5 - Service Directive:
Legal & Public Records Management Support Services

EXHIBIT 5
Service Directive:
Legal & Public Records Management Support Services

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 5 - Service Directive:
Legal & Public Records Management Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018 Budgeted
of Rate, Fixed Amount2
Charges1 Percentage
or Formula
Attorney Fixed Charge based on the direct Standard Direct Charge:
Services charge and standard allocation $38,311
allocation. is 3.4% of Allocation:
actual $93,733
spending Total: $132,044
Records Fixed Charge based on the 3.4% of $15,094
Management standard allocation. actual
spending

Legal & Public Records Management Support Services to be provided by The NWSA to POS
include the following:
1. None.
Primary Contacts:
NWSA Kurt Beckett
POS Tom Tanaka
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
Legal and Public Records Management will provide any necessary services to the NWSA.

1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 6 - Service Directive:
Labor Relations Support Services

EXHIBIT 6
Service Directive:
Labor Relations Support Services

EXHIBIT 6 - Service Directive:
Labor Relations Support Services

Primary Contacts:
NWSA John Wolf and Dustin Stoker
POS David Freiboth
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
Labor Relations will provide any necessary services to the NWSA.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 7 - Service Directive:
Capital Development Support Services

EXHIBIT 7
Service Directive:
Capital Development Support Services

This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA) for Calendar Year 2018.
The NWSA and POS have agreed to provide support services to one another as defined in
Service Directive exhibits. Each Service Directive exhibit defines the scope of services, cost for
services, charge methodology, and service level expectations for each service area to be
provided. Refer to the governing Inter-Local Agreement for terms under which these services
are provided.
Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Support Services to be provided by POS Capital Development Division to The NWSA include the
following:
1. Infrastructure Project Delivery
a. POS staff will support The NWSA with project delivery for NWSA projects in King
County. Services include project management, engineering, public works
contract procurement, construction management, construction safety, and
construction inspection.
Note: This does not restrict staff from working on NWSA projects in Pierce
County, but for budgeting purposes, the assumption is that for initial years of
operation, project delivery will be within homeport geography.
2. Port Construction Services (PCS)
a. NWSA will contract with Port Construction Services for small works construction
services at NWSA-licensed properties in King County.
3. Seaport Project Management (SPM)
POS staff will support The NWSA with project delivery for NWSA projects in King County.
Services for projects start from the initial phase of project initiation to the last phase of
project closeout. SPM project delivery processes include the following phases:
initiation, planning, design, execution, any grant related work and closeout.
ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 7 - Service Directive:
Capital Development Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Functions Method of Basis for Charge Hourly 2018
Charges1 Rate, Fixed Budgeted
Percentage Amount2
or Formula
Project Expense Projects, Direct $375,184
Charges Charge & Project Costing
Engineering overhead
VDC Variable Driven Charge 12.48% of $4,363,627 x
allocation for department actual 12.48%
expense spending =$544,581
PCS-Support Project Expense Projects, Direct $0
Services Charge Charge & Project Costing
overhead
VDC Variable Driven Charge 0.3% of $5,685,327 x
allocation for department actual 0.3% =
expense spending $17,402
Project Expense Projects and Direct $102,596
Charges Charges
Seaport Project
Direct Charge Markup Exp $58,623
Management
VDC Variable Driven Charge 57.49% of $360,569 x
allocation for department actual 57.49% =
expense spending $207,291
Capital Fixed Charge based on the 3.4% of $607,473 x
Development standard allocation. actual 3.4% =
Administration spending $20,890
Amounts identified in this table reflect Operating Budget only. Capital Budget spending is
detailed in the Capital Budget section of the 2018 Budget and Business Plan and Plan of
Finance.
Capital Development Support Services to be provided by The NWSA to POS include the
following:
1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 7 - Service Directive:
Capital Development Support Services

1. None.

Primary Contacts:
NWSA Dakota Chamberlain
POS Ralph Graves
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
Will provide any necessary services to the NWSA.

ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 8 - Service Directive:
Environmental Services & Planning Support Services

EXHIBIT 8
Service Directive:
Environmental Services & Planning

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Environmental Services & Planning Support Services to be provided by POS to The NWSA
include the following:
1. POS Environmental and Planning services staff will support NWSA on an as-needed
basis, including land use planning, project-related planning and mitigation (Land use
planning will include regional planning as it applies to the area in and around NWSA
managed properties, Zoning analyses, project-related land use planning and review
governmental rules, regulations and plans affecting land use. Key projects will
include review and possible Arena EIS or Pier 1 rezone requests).
2. POS Environmental and Planning Services staff will support The NWSA by assisting in
acquisition of appropriate permits and completing appropriate environmental
review for projects as requested.
3. NWSA Environmental staff will provide minimal services to POS for air quality
management program. NWSA, POT & POS staff will coordinate closely with The
NWSA on regional programs.
4. POS Environmental Services staff will provide hazardous material cleanup response,
hazardous material cleanup, illicit discharge response and management of
hazardous material disposal on NWSA projects if requested.

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 8 - Service Directive:
Environmental Services & Planning Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method of Basis for Charge Hourly Rate, 2018
Charges1 Fixed Budgeted
Percentage Amount2
or Formula
Environmental Fixed Charge based on the 3.4% of the $21,111
Services standard allocation. Admin
Admin budget
Environmental Project Percentage of POS 7.3% of $206,921
Services charges Environmental & Planning actual /
Programs department budgeted
Budget/Actual costs spending
based on analysis of work
activities as determined in
connection with
development of 2018
Operating Budget.
includes staff and
contracting time for
Outside Service for
hazardous materials, air
and spill response
Planning Land Fixed Percentage of POS 5% of actual
Use Support Planning department / budgeted
Budget/Actual costs spending
based on analysis of work
activities as determined in
connection with
development of 2018
Operating Budget.

1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 8 - Service Directive:
Environmental Services & Planning Support Services

Planning and Environmental Services Support Services to be provided by The NWSA to POS
include the following
1. It is anticipated that the following support will be provided by the NWSA environmental
team:
2. Air Quality: The NWSA air quality team collectively will support POS with about 20% of
an FTE or about 6.66% of the total team's time. Sara Cederberg is the team lead.
Primary Contacts:
NWSA Jason Jordan, Deanna Seaman, Sara Cederberg, Nicola Graham
POS New Director, Maritime Environment and Planning, Joseph Gellings, Paul Meyer, Mike
DeSota
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
To be determined.

ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 9 - Service Directive:
Port of Seattle Police Support Services

EXHIBIT 9
Service Directive:
Port of Seattle Police Support Services

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 9 - Service Directive:
Port of Seattle Police Support Services

Port of Seattle Police Support Services to be provided by The NWSA to POS include the
following:
1. None.

Primary Contacts:
NWSA Dustin Stoker
POS Rod Covey
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
Port of Seattle Police will provide any necessary services to the NWSA.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 10 - Service Directive:
Central Procurement Office Support Services
EXHIBIT 10
Service Directive:
Central Procurement Office Support Services
This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA) for Calendar Year 2018.
The NWSA and POS have agreed to provide support services to one another as defined in
Service Directive exhibits. Each Service Directive exhibit defines the scope of services, cost for
services, charge methodology, and service level expectations for each service area to be
provided. Refer to the governing Inter-Local Agreement for terms under which these services
are provided.
Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Central Procurement Office (CPO) Support Services to be provided by POS to The NWSA include
the following:
1. Provide procurement services associated with NWSA projects in King County
2. Provide procurement services as necessary to support NWSA staff working from POS
offices.
Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method of Basis for Charge Hourly 2018
Chargesi Rate, Fixed Budgeted
Percentage Amountii
or Formula
CPO Project Use Project Costing 3.4 % of $5,662
Construction Charge/Fixed Charge first; and then use actual
the standard allocation spending
formula. The vast amount (for fixed
of our work is Capital with method)
some Expense.
Non-Project Fixed Charge based on the 3.4 % of $7,996
CPO Expense standard allocation. actual
spending
Central Fixed Charge based on the 3.4 % of $78,815
Procurement standard allocation. actual
ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 10 - Service Directive:
Central Procurement Office Support Services

Admin spending
Purchasing No more cost allocations 0% of $0
Services to the NWSA in 2018. actual
spending

Primary Contacts:
NWSA Erin Galeno
POS Nora Huey
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
Service will be provided as needed where POS Central Procurement Office can aid and
assist Alliance efforts through direct procurement, allowing use of POS contracts or
working collectively on mutual procurement needs.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 11 - Service Directive:
Security & Preparedness Support Services

EXHIBIT 11
Service Directive:
Security & Preparedness Support Services

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Contract Security Support Services to be provided by POS to The NWSA include the following:
1. POS will manage contract security services as needed at NWSA-licensed properties
in King County. Those contract security charges will be billed to NWSA.
2. Maintain compliance with the Maritime Transportation Security Act (MTSA) at all
properties.
3. Maintain security personnel services for properties to provide for the protection of
the asset from theft, vandalism and other criminal activities.
4. Maintain security personnel services and U.S. Coast Guard required Facility Security
Plan (FSP) for properties to maintain compliance with MTSA and applicable laws,
regulations, policies and procedures.
5. Provide emergency management services to ensure continuity of operations,
mitigation of hazards and coordinated responses to planned and unplanned
emergent/emergency events.
6. Maintain liaison with Federal, State, County, City and other governmental and law
enforcement agencies for legal/regulatory compliance and emergency management,
to include act as representative for Maritime Security Committees.
7. Maintain the ability of the facilities to communicate effectively on the Port of Seattle
800 MHz Radio System through radios provide by the Port of Seattle and operated
through a Memorandum of Agreement with the tenants as part of the emergency
management and security program.
ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 11 - Service Directive:
Security & Preparedness Support Services

8. Coordinate drills and exercises of security plans and emergency management
activities with all Port of Seattle Maritime Properties and the appropriate federal,
state and local authorities in order to maintain regulatory/legal requirements and
operational readiness.
9. Represent the Port of Seattle and all Maritime properties and activities at the U.S.
Coast Guard Area Maritime Security Committee.
10. Represent Washington State Public Ports on the Puget Sound Harbor Safety
Committee.
11. Where appropriate, maintain Port of Seattle access control program and
infrastructure for access to facilities in compliance with U.S. Coast Guard
regulations.
12. Where appropriate, maintain Port of Seattle video surveillance program and
infrastructure for video surveillance of Port of Seattle properties.
13. Maintain Port of Seattle 24 hour a day, 7 day a week Duty Officer response
telephone number for security and emergencies (206) 787-3688
14. Where appropriate, provide safety, security and emergency management training
for Port of Seattle personnel, contractors, vendors and tenants.
15. Where appropriate, maintain the Port of Seattle TWIC program for maritime
facilities.
16. Technical support of Police Dispatch Services.
17. Cyber Security protection, detection and response services.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 11 - Service Directive:
Security & Preparedness Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Charges1 Percentage Amount2
or Formula
Security & Fixed Charge based on the level of 5.6% of $34,934
Preparedness Allocation support to the NWSA. actual
Admin spending
ICT Fixed Charge based on the 3.1% of $31,017
Information Allocation standard allocation. actual
Security spending
Contract Direct Budget/Actual expenditures Budgeted/ $500,000
Security Charges for contract security at Actual
Services NWSA-licensed properties. spending
Initial estimate of costs to be
determined in connection
with development of 2018
Operating Budget.

Contract Security Services to be provided by The NWSA to POS include the following:
1. Contract security guard services at Terminal 5 to provide for perimeter security,
deterrence of theft, vandalism, criminal activity in the preservation of the value of the
asset, and compliance with USCG MTSA requirements.
2. Contract security guard services at other NWSA facilities not occupied by a tenant to
prevent theft, vandalism and criminal activity in the preservation of the value of the
asset, and compliance with USCG MTSA requirements as applicable.
Primary Contacts:
NWSA Dustin Stoker
POS Russ Read/Mike McLaughlin
1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 11 - Service Directive:
Security & Preparedness Support Services

It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
Monthly billing statements for security personnel to be provided by thePort of Seattle
Maritime Security program to the NWSA for services provided.
The Port of Seattle provides 24 hour a day, 7 days a week security and emergency
response via the Maritime Duty Officer telephone number (206) 787-3688.
Other service level expectations to be determined as needed.

ILA for Support Services By and Between 4
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 12 - Service Directive:
Marine Maintenance Support Services

EXHIBIT 12
Service Directive:
Marine Maintenance Support Services

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 12 - Service Directive:
Marine Maintenance Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly Rate, 2018
of Fixed Budgeted
Charges1 Percentage Amount2
or Formula
Marine Project Project and other work as $1,342,277
Maintenance Charges budgeted in 2018 Total direct
Operating Budget. Actual charge
charges will be for actual budget
projects and work NWSA
performed. subclasses
Marine Overhead To be based on pro-rata 10.8% $940,602
Maintenance not direct share of cost of total Total
charged projects and other work allocations
through performed for NWSA, Maintenance
overhead Maritime Division and and Parks
rate Economic Development subclasses
Division.
Mitigation Project Project and other work as $444,434
Parks Charges budgeted in 2018 Total direct
Operating Budget. Actual charge
charges will be for actual budget for
projects and work Mitigation
performed. Parks
subclass
Marine Maintenance Support Services to be provided by The NWSA to POS include the
following:
1. None.
Primary Contacts:
NWSA Dustin Stoker
POS Skip Himes, Rob Lane
1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 12 - Service Directive:
Marine Maintenance Support Services

ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 13 - Service Directive:
Pier 69 Facilities Management Support Services

EXHIBIT 13
Service Directive:
Pier 69 Facilities Management Support Services

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Pier 69 Facilities Management Support Services to be provided by POS to The NWSA include the
following:
1. POS will provide the NWSA with the following fully serviced office space for the
NWSA employees housed at Pier 69:
a. Three (3) enclosed window offices totaling 486 s/f
b. One (1) unenclosed window offices totaling 162 s/f
c. Twelve (12) standard workstations totaling 904 s/f
d. One (1) file storage bank totaling 102 s/f
2. POS will provide fully serviced office space, conference space and common use
space for those POS service groups housed at Pier 69 that provide services to NWSA.
3. POS will provide the NWSA with use of the commission chambers, conference
center, and common use space at Pier 69.
4. POS will provide NWSA employees housed at Pier 69 with access to the motor pool
fleet.

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 13 - Service Directive:
Pier 69 Facilities Management Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Charges1 Percentage Amount2
or Formula
Pier 69 Fixed Percentage of office space 10.2% of $207,841
Facilities charges based on % of overall actual
Management square feet occupied by spending
NWSA staff housed at POS
plus allocation, based on
corporate allocations for
some larger departments,
and default corporate
allocations for others, of
office space occupied by
Corporate and CDD groups.

Pier 69 Facilities Management Support Services to be provided by The NWSA to POS include the
following:
1. None.
Primary Contacts:
NWSA Erin Galeno
POS Nick Milos
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 13 - Service Directive:
Pier 69 Facilities Management Support Services

Service Level Expectations:
Pier 69 Facilities Management will provide NWSA with the same high level of service it
provides to the POS.
POS employees and NWSA employees housed at Pier 69 will be subject to the same
policies and procedures with respect to requesting and receiving facility management
services.

ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 14 - Service Directive:
Portfolio Management Support Services

EXHIBIT 14
Service Directive:
Portfolio Management Support Services

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Portfolio Management Support Services to be provided by POS to The NWSA include the
following:
1. For NWSA-licensed properties in King County, POS staff will provide property
management information tracking including updating of software system for lease
management, property management, tenant management, insurance and surety
compliance management, coordination with billing/invoicing, and current routine
reporting. Additional reports as requested may be subject to additional charges.
2. For NWSA-licensed properties in King County, POS staff will provide utility
administration including processing of utility invoices and billing of tenants their
share of utility expense as well as reimbursement of tenants paying utility providers
directly where Port or other tenants are also using those services. Ser vices also
include budgeting for relevant utility revenue and expense accounts.

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 14 - Service Directive:
Portfolio Management Support Services

Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Charges1 Percentage Amount2
or Formula
Portfolio Fixed Percentage of Portfolio 15.9% of $165,199
Management Management department actual
(also includes costs based on analysis of spending
Central Harbor work activities as determined
Mgmt, in connection with
Maritime development of 2018
Industrial Operating Budget.
Admin, Marina
Office & Retail
Mgmt)

Portfolio Management Services to be provided by The NWSA to POS include the following:
1. None identified at this time.
Primary Contacts:
NWSA Don Esterbrook
POS Melinda Miller, Joe Pelonio
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
Timely and accurate.

1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 15 - Service Directive:
Tribal Coordination Support Services

EXHIBIT 15
Service Directive:
Tribal Coordination Support Services

This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between
the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA) for Calendar Year 2018.
The NWSA and POS have agreed to provide support services to one another as defined in
Service Directive exhibits. Each Service Directive exhibit defines the scope of services, cost for
services, charge methodology, and service level expectations for each service area to be
provided. Refer to the governing Inter-Local Agreement for terms under which these services
are provided.
The Muckleshoot Indian Tribe, the Suquamish Indian Tribe, and the port share a common area
of operations, including bay and channel areas throughout north and south Elliott Bay. Since
1995, Treaty tribes and the port have cooperated through a series of agreements, with the
objective to avoid and minimize potential negative effects on Treaty-protected fishing access, in
conjunction with cargo and passenger activities and infrastructure improvements at port
marine terminal facilities.
Background
The Port of Seattle conducts government-to-government relations with the Muckleshoot and
Suquamish Indian tribes as federally recognized, Treaty-protected native sovereign nations.
POS long-term commitment to the Muckleshoot and Suquamish Indian tribes relates to
maintenance of usual and accustomed treaty fishing access adjacent to port marine terminal
sites throughout Elliott Bay, the East and West waterways, and the Duwamish Waterway.
Treaty tribe authority: The Muckleshoot Indian Tribe and the Suquamish Indian Tribe have
authority to exercise treaty-reserved fishing rights in Elliott Bay, the East and West waterways
in south Elliott Bay, and the Duwamish Waterway. This includes two elements affecting port
marine terminal facilities: (1) direct fishing access at marine terminal locations and (2)
participation in federal decision-making for proposed port development that might affect treaty
fishing access.
The tribes can fish in nearly all areas required for navigational access to port facilities, so
navigational and berth access to all port marine terminal facilities during fishing periods
(generally August through January) must be accomplished without substantially impeding
fishing activities.

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 15 - Service Directive:
Tribal Coordination Support Services

Treaty tribes have equal decision-making authority with federal agencies, including the U.S.
Army Corps of Engineers, U.S. Fish and Wildlife Service, National Marine Fisheries Service, and
Environmental Protection Agency, regarding authorizations required by the port for
development, operation, and maintenance of marine cargo infrastructure. This authority also
extends to federal Superfund cleanup determinations and natural resource damage and
restoration requirements.
Treaty tribe and port cooperation: The Muckleshoot Indian Tribe and the port have worked to
manage successful Treaty fishing access with marine cargo and passenger vessel access.
Experience during the past 15 years indicates that actions taken to design, construct, and
operate port facilities to avoid conflicts with Treaty fishing improves safety, reduces damage to
fishing gear and vessels, allows for effective harvest, reduces the potential for delays in vessel
arrivals and departures, and reduces uncertainty for port-sponsored marine terminal
development actions.
Since 1995 all capital Port of Seattle development and marine facility improvement projects,
including Terminal 5, Terminal 18, Terminal 30, Terminal 91, and Terminal 115, have included
agreements to compensate Treaty tribes for adverse "in-water" effects on Treaty fishing, in
instances where displacement of fishing access could not be avoided or minimized.
Compensation measures in most cases consisted of payments to the Muckleshoot and
Suquamish Indian tribes.
In addition, recent agreements with the Muckleshoot Indian Tribe have provided for
coordination of fishing activities with marine terminal operations. During fishing periods, the
Muckleshoot Tribe and the port have agreed on measures and funding for twenty-four hour
monitoring and management, to minimize potential disruption of net fishing, while allowing for
movement of cargo and passenger vessels.
POS and NWSA are currently in discussions with Suquamish and Muckleshoot regarding Vesssel
coordination programs that would be in affect starting 2018. The final agreements with each
tribe may be different regarding obligations of each party and have a different length of term.

Time period:
This agreement is for calendar year 2018.
Scope of Services and Costs for Service:
Tribal Coordination Support Services to be provided by POS to The NWSA include the following:
1. POS and NWSA staff will coordinate closely on tribal coordination and negotiations
affecting marine cargo projects.
ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 15 - Service Directive:
Tribal Coordination Support Services

2. POS staff will provide administrative services in connection with Tribal Coordination
activities to The NWSA.
3. Other to be determined.
Cost for Service and Charge Methodology POS to The NWSA:
Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Charges1 Percentage Amount2
or Formula
Tribal Fixed Percentage of Cruise & 0.8% of $11,838
Coordination Maritime Operations actual
department costs based on spending
analysis of work activities as To reflect
determined in connection direct
with development of 2018 labor
Operating Budget. charges for
Mike
McLaughlin

Tribal Coordination Support Services to be provided by The NWSA to POS include the following:
1. Regular engagement with POS and recognized Tribal Communities concerning items of
mutual interest to resolve problems, communicate ports development plans, receive
tribal concurrence necessary for issuance of ACOE permits for port projects, coordinate
vessel access to port facilities with tribal treaty fishing access needs, identify
government to government opportunities that could result in mutual benefits and other
reasons for maintaining and growing strong relationships between the ports and the
tribes.
Primary Contacts:
NWSA Kurt Beckett
1
Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
2
Preliminary budget amount subject to final budget approval.
ILA for Support Services By and Between 3
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 15 - Service Directive:
Tribal Coordination Support Services

POS Mike McLaughlin
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.
Service Level Expectations:
To be determined.
To be determined.

ILA for Support Services By and Between 4
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 16 - Service Directive:
Internal Audit Support Services

EXHIBIT 16
Service Directive:
Internal Audit Support Services

Scope of Services and Costs for Service:
Internal Audit Support Services to be provided by POS to The NWSA include the following:
1. Based on the risk assessment performed by RSM, Internal audit will select an area
within which we will perform a performance or an operational audit at the Northwest
Seaport Alliance.

Service Area Method Basis for Charge Hourly 2018
of Rate, Fixed Budgeted
Chargesi Percentage Amountii
or Formula
Internal Fixed Based on the scope of work and the Hourly TBD
Audit actual hours spent by Internal Audit. Rate

Internal Audit Support Services to be provided by The NWSA to POS include the following:
1. None.
Primary Contacts:
NWSA Darren Arakaki
POS Glenn Fernandes
ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 16 - Service Directive:
Internal Audit Support Services

Service Level Expectations:
Internal Audit will meet Port of Seattle's standards for excellence.

i Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be
charged to the Alliance as follows:
Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to
the actual expenditures.
Project Charges Charged to specific projects based on current procedures.
Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates
agreed to when need for service is determined.
ii Preliminary budget amount subject to final budget approval.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 17 - Service Directive:
Additional Support Services as Needed
EXHIBIT 17
Service Directive:
Additional Support Services as Needed

ILA for Support Services By and Between 1
Port of Seattle and The Northwest Seaport Alliance

EXHIBIT 17 - Service Directive:
Additional Support Services as Needed
Primary Contacts:
NWSA Kurt Beckett
POS Dan Thomas & Michael Tong
It is expected that the identified contact people will communicate frequently, to coordinate the
work, to confirm that services are being provided in a manner that meets service level
expectations, and to evaluate monthly financial performance of actual vs. projected spending.

Service Level Expectations:
To be determined for each individual service to be provided at the time of request.

ILA for Support Services By and Between 2
Port of Seattle and The Northwest Seaport Alliance

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