4c memo
COMMISSION AGENDA MEMORANDUM Item No. 4c ACTION ITEM Date of Meeting November 28, 2017 DATE: November 16, 2017 TO: Dave Soike, Interim Executive Director FROM: Wayne Grotheer, Director, Aviation Project Management Group Wendy Reiter, Director, Aviation Security, Airfield SUBJECT: Employee Security Screening Phase 1 (CIP #C800880) Amount of this request: $1,550,000 Total estimated project cost: $2,950,000 ACTION REQUESTED Request Commission authorization for the Executive Director to (1) advertise and execute major public works contracts to construct a new airline baggage service office and enlarge the north employee screening room at Seattle-Tacoma International Airport; (2) procure additional security equipment, and, (3) use Port crews to install infrastructure for the new equipment. This authorization is for $1,550,000 of a total estimated project cost of $2,950,000. EXECUTIVE SUMMARY This request will build a larger employee screening room in the north main terminal than previously proposed, in order to handle the volume of employees entering the airport security area at that location. To create space for this screening room construction, the project will relocate the existing Alaska Airlines Baggage Service Office (BSO) from its current location to a new location as part of this project. This request will also procure and install additional security equipment tested as part of the previous authorization. This request represents the third authorization for this project. In September 2016 Commission authorized the build out of one employee screening room and procurement of security equipment for two employee screening rooms. In March 2017 Commission authorized completion of both employee screening rooms, safety improvements, and the design, equipment procurement and construction of a third employee screening room. This request focuses on the main terminal building. A future request as part of a separate project will provide security improvements to facilitate employee screening at airfield access points. Template revised September 22, 2016. COMMISSION AGENDA Action Item No. __4c__ Page 2 of 5 Meeting Date: November 28, 2017 JUSTIFICATION As this project investigated the use of a portion of the Alaska Airlines BSO for a new north employee screening room it became apparent that the location could not support the queuing needs of both the BSO and the screening room. This could impact passenger movement around Baggage Claim Carousel 14. The alternative agreed upon by Alaska Airlines and the Port relocates the Alaska BSO to the east side of baggage claim against the window wall to improve customer service to their passengers at both the BSO and the carousel. This will require adjusting the location of passenger amenities including an electrical charging station and some vending machines. Completing this move will also allow for an increase in the size of the north screening room to allow it to function more efficiently with the number of employees using it, primarily Alaska, Horizon and American Airline employees. As an added security measure this project will procure additional security equipment at the existing employee portals at both ends of the airport. Port Crews will installthe infrastructure for the new equipment. DETAILS Scope of Work This project will relocate the Alaska BSO and procure new technology security equipment for use at the existing employee portals. (1) Construct a new Alaska Baggage Service Office (2) Relocate amenities including an electrical charging station and vending machines (3) Expand the North Employee Screening Room (4) Procure and install new technology security equipment Elements within the scope of work could provide a number of opportunities for small and diverse firms. In partnership with the small business group within the Economic Development Division, the Aviation Project Management Group is leveraging the Port of Seattle's Small Business Generator (PortGen) to help outreach, and to maximize small business awarenessof this project. Schedule Activity Design start 2017 Quarter 4 Construction start 2018 Quarter 2 In-use date 2019 Quarter 1 Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. __4c__ Page 3 of 5 Meeting Date: November 28, 2017 Cost Breakdown This Request Total Project Design $247,000 $500,000 Construction $1,303,000 $2,450,000 Total $1,550,000 $2,950,000 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 Proceed as planned to use a portion of the Alaska BSO for the north screening room. Cost Implications: $813,000 (Previously authorized) Pros: (1) No need to relocate Alaska's BSO (2) No additional funds needed to build out the screening room Cons: (1) Passenger flow on both ends of the baggage carousel will be impacted by having two different queuing functions at that location, one for Alaska passengers and the other for Employee Screening (2) Alaska Airlines will need more space at a different location not yet identified (3) To accommodate efficient screening for the amount of employees on the north end the east wall of the existing BSO will need to be expanded out into the Baggage Claim area which will further impact passenger flow This is not the recommended alternative. Alternative 2 Construct the North Screening Room on the north end of the airport. Cost Implications: $510,000 Pros: (1) No need to relocate the Alaska BSO (2) Construction may be completed sooner Cons: (1) The screening room may need to be relocated with any future expansion on the north end of the main terminal. (2) This could restrict access on both sides of carousels 15 and 16 (3) This could eliminate the oversize bag window used by the airlines to pass oversize bags into the bag claim area. (4) This could create a need to relocate the American Airlines BSO (5) This could cause an unsafe condition for employees entering the bagwell where tugs are loading and unloading This is not the recommended alternative. Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. __4c__ Page 4 of 5 Meeting Date: November 28, 2017 Alternative 3 Relocate the Alaska BSO, increase the size of the north screening room and secure the existing employee portals with new technology metal detection. Cost Implications: $1,550,000 Pros: (1) This will eliminate the potential for passenger flow congestion on the west side of Baggage Claim Carousel 14 (2) This will eliminate the need to find more storage space for Alaska (3) This will add another layer of security at the existing employee portals (4) This will provide a more efficient north location for employees to enter the secure area Cons: (1) This will require additional funds (2) This will require additional build out in the bag claim area This is the recommended alternative. FINANCIAL IMPLICATIONS Cost Estimate/Authorization Summary Capital Expense Total COST ESTIMATE Original estimate $3,500,000 $0 $3,500,000 Current change ($550,000) 0 ($550,000) Revised estimate $2,950,000 0 $2,950,000 AUTHORIZATION Previous authorizations $1,400,000 0 $1,400,000 Current request for authorization $1,550,000 0 $1,550,000 Total authorizations, including this request $2,950,000 0 $2,950,000 Remaining amount to be authorized $0 $0 $0 Annual Budget Status and Source of Funds The employee security screening project (CIP #C800880) was included in the 2017-2021 capital budget and plan of finance with a budget of $3,500,000. A budget transfer of $550,000 was moved into C800894 Airfield Employee Screening Phase 2 to secure the airfield access points. The funding sources will include the Airport Development Fund and future revenue bonds. Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. __4c__ Page 5 of 5 Meeting Date: November 28, 2017 Financial Analysis and Summary Project cost for analysis $2,950,000 Business Unit (BU) Airfield Movement Area (Security) Effect on business performance NOI after depreciation will increase (NOI after depreciation) IRR/NPV (if relevant) N/A CPE Impact $0.01 in 2019 Future Revenues and Expenses (Total cost of ownership) The estimated future maintenance costs for the security screening equipment for the three screening rooms are estimated at approximately $26,000 annually. ATTACHMENTS TO THIS REQUEST None PREVIOUS COMMISSION ACTIONS OR BRIEFINGS March 28, 2017 The Commission authorized design for a third screening room, purchase of security equipment and the use of Port forces to complete the build out of three employee screening rooms. September 13, 2016 The Commission authorized the purchase of equipment and buildout of space for future security needs at the Airport. Template revised September 22, 2016; format updates October 19, 2016.
Limitations of Translatable Documents
PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.