COMMISSION 
AGENDA MEMORANDUM                Item No.       4g 
ACTION ITEM                   Date of Meeting    December 12, 2017 
DATE:    December 5, 2017 
TO:     Dave Soike, Interim Executive Director 
FROM:   Cassie Fritz, SPM Program Controls Manager 

SUBJECT:    IDIQ contract for Buildings and Structures Architectural and Engineering Services 
Amount of this request:                $0 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute up to two indefinite 
delivery, indefinite quantity (IDIQ) contracts for Buildings and Structures Architectural and
Engineering Services. One for $700,000 with a small business subcontracting goal, and one for
$300,000 as a small business set-aside, with a contract ordering period of five years (365 days
with four one year options). There is no funding associated with this request. 
EXECUTIVE SUMMARY 
The Port of Seattle owns and maintains a large variety of facilities of varying age and condition.
Building and structure projects are generally those that facilitate the efficient and safe
operation of our industrial and commercial facilities, preserve the value of assets, and ensure
compliance with state and local codes. These service agreements will provide Maritime,
Aviation and Economic Development with subject matter expertise to support building and
structure related maintenance, repair, and upgrade projects as needed to ensure ongoing
operation of Port of Seattle facilities. 
Examples of service directives under this contract include 
Building condition and energy efficiency assessments 
Design services for new construction and renovation of existing spaces 
Repair and/or maintenance plans for new or existing facilities 
HVAC, and other utility equipment repair and replacement 
Permitting assistance, code interpretation, regulatory assistance recommendations 
Repair services in case of emergencies that may include systems or equipment failure or
natural disasters 


Template revised September 22, 2016.

COMMISSION AGENDA  Action Item No. 4g                       Page 2 of 3 
Meeting Date: December 12, 2017 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the consultant to perform specific work on the contract against
approved project authorizations and within the total contract amount. 
The larger contract of $700,000 will have a small business subcontracting goal and the smaller
contract of $300,000 will be small business directed. 
As Port-wide contracts, these contracts are also available to the rest of the organization. 
Scope of Work 
The IDIQ contracts will be procured according to Port policies and procedures in accordance 
with Resolution No. 3605, as amended, and procurement policy CPO-1. The Port will advertise
and issue a request for qualifications (RFQ) that will include a contract set aside of $250,000 for
small business and an additional goal for small business participation in the larger contract(s).
The contracts will be written with specific not-to-exceed amounts and identify the services
required. Each contract will have a contract-ordering period (during which the services may be
separately authorized) of five years. The actual contract duration may extend beyond the
scheduled end date in order to complete work identified in service directives authorized prior
to the expiration date. Service directives may be issued during the contract-ordering period and
within the total original contract value. 
Schedule 
It is estimated that the contracts will be executed by April 2018 and have afive-year Ordering 
period. Each service directive will specify the duration and schedule associated with the task or
tasks involved. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Prepare separate procurements each time professional services are needed for
specific building and structure projects. 
Cost Implications: Unknown; individual project authorizations and the annual approved budget
expenditures, in addition to more staff time spent procuring and managing contracts. 
Pros: 
(1) Separate contracts would allow consulting firms multiple opportunities to compete
for each individual project. 
Cons: 
(1) This alternative would increase overhead and administrative cost to the Port, as we
would need to manage more procurement processes and contracts. 
(2) This alternative may add four months to each project schedule to complete the
procurement process for each individual project and would negatively impact the
ability to meet project and customer needs. 

Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. 4g                       Page 3 of 3 
Meeting Date: December 12, 2017 
This is not the recommended alternative. 
Alternative 2  Prepare Category III procurement for up to three firms for building and
structural design services. 
Cost Implications: No greater than $1M; individual project authorizations and the annual
approved budget expenditures within the total contract value. 
Pros: 
(1) This alternative ensures the Port has the necessary professional and technical
resources available to assist in time-critical evaluations and delivery of future
projects, and that small business participation is part of the criteria. 
(2) This alternative minimizes the number of procurement processes necessary for
timely completion of projects and reduces overhead and administrative costs to the
Port. 
Cons: 
(1) This alternative limits the opportunities for consulting firms to compete for each
individual project. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Charges to these contracts will be from projects that will be authorized separately through
established procedures. Consequently, there is no funding request associated with this
authorization. 
Annual Budget Status and Source of Funds 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the consultant to perform any specific work on the contract against
approved project authorizations and within the total contract amount. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None 




Template revised September 22, 2016; format updates October 19, 2016.