8b Aviation committee charter
1 AVIATION SPECIAL COMMITTEE CHARTER 2 3 As proposed March 13, 2018 4 5 I. INTRODUCTION 6 7 The Aviation Committee will assist the Port of Seattle Commission in fulfilling its Century 8 Agenda goal to meet the region's air transportation needs at Seattle-Tacoma International 9 Airport for the next 25 years and encourage the cost-effective expansion of domestic and 10 international passenger and cargo service. This charter defines the composition; authority; 11 mission; scope; responsibility; and meeting structure of this committee. 12 13 The committee shall be called the Aviation Committee, herein referred to as "the 14 committee." It is a special committee created by the Port of Seattle Commission for the 15 purpose of recommending Commission strategies to shape regional aviation policy and 16 conducting oversight of the Airport's Sustainable Airport Master Plan (SAMP) process and 17 Airport capital programs, as described further below. 18 19 II. COMPOSITION 20 21 The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the 22 President after consultation with the full Commission at the beginning of each calendar year in 23 which the committee is active. 24 25 III. SCOPE OF WORK 26 27 The work of the Aviation Committee shall include the following: 28 A. Recommend to the Commission strategies to shape regional aviation policy and partner 29 with other governmental entities in regards to passenger travel and cargo movement, 30 including: 31 1. Engage with regional elected officials and others as necessary to gain an 32 understanding of regional air transportation capacity and to understand how 33 SAMP will impact the regional capacity. 34 2. Review proposals and studies on regional airport demand and engage with 35 stakeholders to guide and provide oversight as this process kicks off in 2018. 36 3. Recommend next steps and appropriate engagement for the Commission on SAMP 37 and Regional Air Capacity. 38 39 B. Conduct oversight of the Sea-Tac International Airport's SAMP process and offer 40 guidance necessary to the Commission to advance SAMP planning to completion in 41 2018, including: 42 1. Participate in community open houses and host forums as necessary. Aviation Committee Charter Page 1 of 3 43 2. Guide and develop Commission roundtables and develop targeted engagement 44 with external stakeholders including social justice community leaders, airport 45 impacted communities, and regional business leaders. 46 3. Engage with tenants, operators, airlines, the Federal Aviation Administration 47 (FAA), and Transportation Security Administration (TSA) as necessary, on matters 48 relating to the Sustainable Airport Master Plan and the Regional Aviation 49 discussion. 50 51 C. Review progress, schedule, and budget for major airport infrastructure projects 52 including projects currently underway. 53 54 D. Provide a quarterly status report to the Commission and provide guidance to Port of 55 Seattle staff on SAMP presentations to the Commission and community engagement. 56 57 IV. AUTHORITY 58 59 In pursuit of its purposes and scope, the committee is authorized to conduct the following 60 activities: 61 A. Recommend to the Commission strategies to shape regional aviation policy. 62 B. Conduct oversight of the Sea-Tac International Airport's Sustainable Aviation Master 63 Plan (SAMP) planning and environmental review process. 64 C. Conduct airport capital program oversight. 65 D. The committee is authorized to convene stakeholders and other members of the public 66 as necessary. 67 E. If the committee determines that in order to meet its responsibilities it requires the 68 independent services of an outside advisor or consultant having expertise in market 69 analysis or regional demand analysis, it may propose the retention of such advisor or 70 consultant to the Commission for approval. 71 72 V. DURATION 73 74 The work of the Aviation Committee will continue for the duration of the Sustainable Airport 75 Master Plan process and the first two years of the regional aviation demand discussion. 76 77 VI. RESPONSIBILITY 78 79 A. The role of the committee chair(s) shall be to: 80 1. Preside at meetings and serve as committee sponsor(s) 81 2. Ensure that the committee is addressing the purposes described in this charter 82 3. Set committee meeting agendas 83 84 B. The Commission Policy Manager is the Committee Liaison, and Commission Specialists 85 will support the work of the committee as assigned. The role of the Committee Liaison 86 shall be to: Aviation Committee Charter Page 2 of 3 87 1. Regularly update the Commission in memos, individual briefings, and public 88 session. 89 2. Support the work of the committee. 90 3. Help develop, manage, and distribute meeting materials. 91 4. Provide logistical support including meeting rooms, scheduling, creating meeting 92 records, and providing technical assistance. 93 94 C. The Port of Seattle Director of Capital Project Delivery, Public Affairs, will support the 95 Committee as the primary Executive Staff contact. The role of the Executive Staff 96 contact shall be to: 97 1. Support the committee with timely and responsive information. 98 2. Coordinate with other executive staff in support of the Committee's work 99 3. Serve as a resource for committee deliberation. 100 101 VII. MEETINGS 102 103 A. The Committee will meet at least quarterly and will subsequently report out to the full 104 Commission in public session to provide transparency as to the progress its making in 105 meeting the charter. 106 B. A quorum of the committee is required to conduct official committee business. A 107 quorum is defined as the presence of both Commissioners assigned to the committee. 108 C. Meetings of the Aviation Special Committee shall be open to the public when required 109 by applicable law or the bylaws of the Port of Seattle Commission. 110 D. Agendas will be prepared and made available to the committee members in advance of 111 meetings. 112 E. Agendas for updates to the full Commission will be presented in public session and will 113 be published as part of regular or special Commission meeting notices. 114 F. Minutes will be prepared and retained for all meetings associated with the work of the 115 Aviation Committee. 116 G. Records of committee meetings, including any meeting minutes, shall be provided to 117 the Commission Clerk for appropriate retention in accordance with applicable law. Aviation Committee Charter Page 3 of 3
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