6b Claims and Obligations
Port_ of Seattle COMMISSION AGENDA MEMORANDUM Item No. 6b ACTION ITEM Date of Meeting July 10, 2018 DATE: July 2, 2018 TO: Steve Metruck, Executive Director FROM: Duane Hill, AFR Senior Manager Disbursements SUBJECT: Claims and Obligations June 2018 ACTION REQUESTED Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant to RCW 42.24.180 for payments issued during the period June 1 through June 30, 2018 as follows: Payment Reference Payment Reference Payment Type Start Number End Number Amount Accounts Payable Checks 924343 924792 $ 4,145,569.91 Accounts Payable ACH 008587 009585 $ 55,684,782.46 AP Wires & Transfers 014907 014921 $ 8,694,839.86 Payroll Checks 189685 190192 $ 427,303.23 Payroll ACH 860479 866646 $ 15,660,703.54 Total Payments $ 84.613.199.00 Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public meeting, all payments of claims within one month of issuance. OVERSIGHT All of these payments have been previously authorized either through direct Commission action or delegation of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is provided to the Commission through comprehensive budget presentations as well as the publicly released Budget Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by resolution in November for the coming fiscal year, and the Commission also approves the Salary and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently brought before the Commission for specific authorization prior to commencement of the project or contractif they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are monitored against budgets on a monthly basis by management and reported comprehensively to the Commission quarterly. COMMISSION AGENDA- Action Item No. 6b Page 2 of 3 Meeting Date: July 10, 2018 Effective internal controls over all Port procurement, contracting and disbursements are also in place to and ensure proper central oversight, delegation of authority, separation of duties, payment approval documentation, and signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors. For the month of June 2018, $69 million in accounts payable payments were made to 730 vendors/contractors, comprised of 2,151 vouchers and 9,972 accounting expense transactions. About 87 percent of the accounts payable payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services, Janitotial Services, and Utility Expense categories. The following chart summarizes the top expense categories by total spend. Category Payment Amount Construction S 39,064,82485 Employee Benefits S 6,606,842.94 Payroll Taxes S 5,921,330.11 Contracted Services S 4,353,836.79 Janitorial Services S 2,080,667.73 Utility Expenses S 1,923,820.20 Public Expense S 1,490,619.47 Sales Taxes S 1,176,537.97 NWSA Construction Costs S 856,071.17 Environmental Remediation S 829,531.93 Maintanance Inventory S 672,060.65 Parking Taxes S 587,714.82 Computers & Telephone S 288,708.01 Miscellaneous Expense S 261,595.11 Other Categories Total S 2,411,030.48 Net Payroll $ 16,088,006.77 Total Payments 5 84,613,199.00 Appropriate and effective internal controls are in place to ensure that the above obligations were processed in accordance with Port of Seattle procurement/payment policies and delegation of authority. Jmuwx Debbi Browning/Port Auditor) .--a=--ul. mum: I-'.. I' .Iunll I lu-I'- I -Jl|- I I" .- I Ill'qI- ----IH=' HIL'Ih-L III' 'II '- - .. .3";- _ "i" Era-If]; .- Ir- - I . Pf.- -III o_ _ I. I : I' E" : :I "k I J "1:- : I", I.- "I 3.1 1': I 1".1qm'r-l-'l 'I. '- COMMISSION AGENDA- Action Item No. 6b Page 3 of 3 Meeting Date: July 10, 2018 At a meeting of the Port Commission held on July 10, 2018, it is hereby moved that, pursuant to RCW 42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the Port: W RYAN CALKiNS couamev eeeeezee swans-mm; ear-ma Fees FELLE?."AH \ 5Q -, . "' PE'EER stamaauam " J7"IAN/56' w Port Commission ( 0
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