Q4 NorthSTAR Program and North Satellite Briefing Memo
COMMISSION AGENDA MEMORANDUM Item No. 9b BRIEFING ITEM Date of Meeting February 26, 2019 DATE: February 19, 2019 TO: Stephen P. Metruck, Executive Director FROM: Ken Warren, Program Leader, Aviation Project Management Group Michael Ehl, Director, Aviation Operations Jeffrey Brown, Director, Aviation Facilities and Capital Programs SUBJECT: 2018 Q4 NorthSTAR Program and North Satellite Project (CIP C800556) Briefing EXECUTIVE SUMMARY The North Sea-Tac Airport Renovation (NorthSTAR) Program is a collaborative effort of the Port and Alaska Airlines (AS) to improve traveler experience and customer service. The North Satellite (NSAT) Modernization project is the largest segment of the NorthSTAR Program. This component project addresses the expansion of North Satellite contact gates, modernization of the existing North Satellite facility including North Satellite and Concourse C Satellite Transit Stations, and expansion of the baggage system. On August 15, 2017, the Commission approved the remaining unauthorized funds for the entire NSAT project. This update reflects that construction is well underway, is currently progressing on schedule, approximately four weeks since the opening of Phase 1A and is forecasting at the authorized budget. Phase 1A marked the opening of five new aircraft gates, new north holdrooms, and a new north concourse leading from the existing building. This presentation details the progress made over the past quarter on these projects, including key items subsequent to that in January 2019 due to the major milestone of Phase 1A opening. 1. NorthSTAR NSAT Renovation & North Satellite Transit System Lobbies (CIP C800566) This project includes the modernization of NSAT and the satellite transit system (STS) lobbies at Concourse C and North Satellite including infrastructure and seismic reinforcement, the expansion of the NSAT from 12 to 20 contact gates and expansion of the baggage handling system to improve customer service, provide a balance of holdrooms, concessions and circulation space to meet the overall program vision. Accomplishments (1) Phase 1A successful opening on schedule 1/23/19 (2) Completed successful full-scale passenger experience simulation - Operational Readiness, Activation and Transition (ORAT) for Phase 1A 1/12/19 Template revised April 12, 2018. COMMISSION AGENDA Briefing Item No. 9b Page 2 of 7 Meeting Date: February 26, 2019 (3) Began construction in existing NSAT building 1/24/19 (4) Passenger Loading Bridge procurement and installation lessons learned will inform next phase opening (5) Conducted joint Commissioning and Activation (ORAT) meetings to develop Phase 1 Activation Plan (6) Finalized Port furnished Phase 1A & 1B items including deployment, commissioning and activation (ICT electronics, load dock equipment, recycle containers) (7) Emergency Generator placed into service for NSAT (8) On track to complete Tenant spaces for Airport Dining & Retail (ADR) tenant development and construction (9) Closed Concourse C Satellite Transit System station and vertical circulation to Concourse area for construction; demolished escalator Progress (1) On track to open new west side restrooms in March (2) Open remaining tenants and deployed temporary Grab and Go concessions in expansion area (3) New Loading Dock with better accessibility and improved amenities to be placed into service in March (4) NS2 escalator nearly complete (5) Phase 1 tenant construction progressing (6) Phase 1 Expansion o Ramp concrete placement on west and north side complete o Ramp area progressing o Baggage expansion progressing o Third floor areas on track for scheduled openings o Remaining expansion holdrooms progressing for Phase 1 opening o Concourse C vertical circulation construction underway (7) Alaska Lounge in construction by Alaska (8) Final LEED design submittal review by US Green Building Council expected February Template revised September 22, 2016. COMMISSION AGENDA Briefing Item No. 9b Page 3 of 7 Meeting Date: February 26, 2019 Schedule Milestone Baseline Current Phase 1A Open Jan 2019 Jan 2019 Phase 1B Open May 2019 May 2019 Concourse C Substantial Completion Jan 2020 Nov 2019 in use Phase 2A Open May 2021 May 2021 Phase 2B Open/Substantial Completion July 2021 July 2021 Project Metrics Budget/Planned Utilization to Date Cumulative Spent Against Authorization $672.1 M $278.5 M Overall Work Complete 40% 40% Cash flow for Reporting Period (Q4 2018) $45.9 M $57.1 M Construction Contingency $23.6 M $10.3 M Management Reserve * $18.2 M $3.2 M Small Contractor Supplier (SCS) Design 6.4% 6.2% SBE Participation (Construction) 16.0% 14.7% SCS Participation (Construction) 5.5% 5.5% WMBE Participation (Construction) 3.6% 3.5% Apprenticeship Utilization 15.0% 22.0% Minority Utilization (% of apprenticeship) 15.0% 24.4% Women Utilization (% of apprenticeship) 10.0% 3.2% * Requires Commission Notification M = million Total Construction Contract Metrics Budget/Planned Percent Original Contract Sum $445.9 M Executed Change Orders $14.5 M 3.3 % Current Contract Sum $460.4 M Original Construction Contingency $23.6 M Contingency Expended/Authorized $13.3 M 56.4 % Remaining Construction Contingency $10.3 M 43.6 % Negotiated Support Services (NSS) NSS Original Budget Value $40.1 M NSS Authorized Amount $11.5 M 28.7 % NSS Remaining Amount $28.6 M 71.3 % Template revised September 22, 2016. COMMISSION AGENDA Briefing Item No. 9b Page 4 of 7 Meeting Date: February 26, 2019 Change Orders executed over $300,000: CO# 341 & 342: Increase Design Development Allowance $3.1 million; CO# 360: Exterior Soffit Modification $345,000 Risks and Critical Issues (1) Construction Schedule Tracking Phase 1B opening for May 6, 2019 (2) Central Core phasing challenges Complexity of central core escalator and elevator phasing (3) Adequately covering within budget - post final design scope changes, errors and omissions, differing site conditions, and other change orders during construction (4) Contractor Design Development estimate will exceed contractual allowance (currently by $4.4M) (5) Sustainability of mitigating shortage of workers in critical trades by working additional days per week on overtime 2. CIP 800544 NorthSTAR Program Management & Controls - Consolidated 3. CIP 800547 NorthSTAR Concourse C Vertical Circulation Complete 4. CIP C800555 NorthSTAR Refurbish Baggage System Complete 5. CIP C800545 NorthSTAR Main Terminal Improvement Removed 6. CIP C800554 NorthSTAR Concourse C&D Exterior Stairs - Deleted ATTACHMENTS TO THIS BRIEFING (1) Attachment A: Quarterly Commission Update PowerPoint PREVIOUS COMMISSION ACTIONS OR BRIEFINGS North Sea-Tac Airport Renovations (NorthSTAR) (CIP #C800544) November 13, 2018 NorthSTAR Program status update July 31, 2018 NorthSTAR Program status update May 22, 2018 NorthSTAR Program status update Jan 30, 2018 NorthSTAR Program status update Oct 24, 2017 NorthSTAR Program status update July 25, 2017 NorthSTAR Program status update April 25, 2017 NorthSTAR Program status update January 24, 2017 NorthSTAR Program status update September 13, 2016 Request Commission authorization for the Chief Executive Officer to (1) increase the North Satellite Renovation & North Satellite Transit Station Lobbies Template revised September 22, 2016. COMMISSION AGENDA Briefing Item No. 9b Page 5 of 7 Meeting Date: February 26, 2019 (NSAT) project scope and budget; (2) increase authorization for project design; (3) amend design service agreement with URS that exceeds 50% of the value of the original contract; and (4) increase authorization for Preliminary Work Package #2 (PWP #2) construction. August 9, 2016 NorthSTAR Program Status Update May 24, 2016 Commission authorized Chief Executive Officer to 1) increase the North Satellite project scope and budget; 2) increase authorization for NSAT design and overall project support; 3) amend service agreements with Jacobs Project Management Company and AECOM; and 4) authorize the use of port crews and small works contactors to perform work for the project. February 23, 2016 NorthSTAR Program status update November 24, 2015 NorthSTAR Program status update July 14, 2015 NorthSTAR Program status update April 28, 2015 NorthSTAR Program status update January 27, 2015 NorthSTAR Program status update October 28, 2014 - NorthSTAR Program status update August 19, 2014 - NorthSTAR Program status update May 27, 2014 NorthSTAR Program status update January 14, 2014 NorthSTAR Program status update September 24, 2013 NorthSTAR Program status update June 25, 2013 NorthSTAR Program status update April 9, 2013 The Commission authorized the Chief Executive Officer to enter into a project labor agreement covering the NorthSTAR program's five major construction projects. March 26, 2013 NorthSTAR Program status update June 26, 2012 The Commission received a briefing on the status of the Airline Realignment Program and budget restructuring in association with the NorthSTAR Program. April 10, 2012 Authorizations for the North Sea-Tac Airport Renovations program for: 1) preliminary project funding; 2) execution of consulting contracts for design/construction support services and project management services; and 3) use of Port crews and consultants to conduct regulated materials management surveys and field support services for preliminary project planning tasks. North Satellite Renovation & North Satellite Transit Station Lobbies (CIP #C800556) August 15, 2017 The Commission authorized Increase the authorized budget by $107,000,000 capital and $500,000 expense and authorize the remaining $261,547,392 capital and $8,800,000 expense, amending the Hensel Phelps (HP) contract by $161,563,526 for the final MACC to complete the project in Q3 2021. Authorize execution of all pending and future change orders to the HP contract within the authorized budget and project scope to avoid potential delays. Authorize Port crews to support NSAT construction and authorize Port staff to Template revised September 22, 2016. COMMISSION AGENDA Briefing Item No. 9b Page 6 of 7 Meeting Date: February 26, 2019 enter into a TRA with AS for the reimbursement of AS and Port responsible design efforts and improvements. June 27, 2017 The Commission authorized four NSAT related items: increase project authorization for the North Satellite Renovation & North Satellite Transit Station Lobbies Project by $200,000,000; execute Preliminary Work Amendment #3 (PWA #3) with Hensel Phelps (HP) for up to $200,000,000; authorize Port staff to execute all change orders to the HP contract within authorized budget and project scope without returning for additional Commission authorization; and authorize Port Construction Services (PCS) to execute small works contracts and use Port crews to support NSAT construction September 13, 2016 The Commission authorized four NSAT related items: the increase of project scope and budget (capital) by $7,000,000 for the revised third floor layout to better accommodate the signature restaurant, provide 3,000 additional square feet of future airport related leasable space, and increase AS premium traveler lounge as requested by 4,850 square feet. Increase authorization by $1,000,000 for project design. Amend design service agreements with AECOM that exceed 50% value of the original contract. Increase authorization by $30,000,000 to accommodate Preliminary Work Package #2 construction. May 24, 2016 - The Commission authorized four NSAT related items: Increase of project scope and budget (capital and expense) by $121,219,098 for 30% & 60% design scope additions and risk contingencies Increased authorization of $11,000,000 for continued NorthSTAR Program/Project Management services and NSAT design and overall project support. Amend service agreements with Jacobs Project Management Co. and AECOM. Authorize the use of port crews and small works contractors. December 8, 2015 The Commission authorized $98,100,000 for the following: Additional Pre-Construction services ($1,200,000) Construction auditing services Preliminary Construction work March 24, 2015 The Commission authorized three NSAT related items: Expand the baggage handling system increasing the project scope for $14,400,000 and $1,954,000 to complete the design. Entering into a developer agreement with Puget Sound Energy and $200,000 in reimbursement for the design and construction of underground gas infrastructure. $5,300,000 to Prepare four locations to accommodate temporary passenger loading bridges, to construct temporary construction offices; To complete construction of a Satellite Transit System (STS) North loop Dynamic Display system; $600,000 in expense funds for regulated materials management for AS's tenant improvement project; and Approval to use Port crew labor and small works contractors to complete early project work. Template revised September 22, 2016. COMMISSION AGENDA Briefing Item No. 9b Page 7 of 7 Meeting Date: February 26, 2019 August 5, 2014 The Commission authorized expansion of the NSAT, $191,323,143 budget increase, $15,717,800 to complete the design, execute amendments to existing consulting contracts; execute future consulting contracts and use of and to advertise for General Contractor/Construction Manager (GC/CM) alternative public works contractor. July 22, 2014 - NSAT Expansion Briefing April 22, 2014 Seattle-Tacoma International Airport Capital Program - Briefing January 14, 2014 NSAT expansion briefing. May 28, 2013, Commission authorized the execution of separate service agreements for Construction Management Services and Commissioning Services, of approximate values of $10 million and $1.5 million. December 11, 2012 The Commission was briefed on the Vertical Conveyance Modernization Project Aero Phases 1 and 2 and the possibility of adding the specified elevators and escalators to the NorthSTAR program. July 24, 2012 - Commission authorized $32,000,000 for the design of the NorthSTAR NSAT Renovation and NSTS Lobbies project. April 10, 2012 - The Commission authorized the execution of consultant contracts for design and construction support services; program management services; and the completion of site surveys for regulated materials management, for $1,200,000. NorthSTAR Concourse C Vertical Circulation Project (CIP #C800547) October 22, 2013 Commission authorized $16,145,000 for advertising for bids, executing a major construction contract, executing a tenant reimbursement agreement with AS, using Port crews to provide construction services for the Concourse C Vertical Circulation. November 6, 2012 Commission authorized the design for the 1:20 sloped walkways and elevator(s) at Gates C2, C10-12, and C14 on Concourse C. NorthSTAR North Main Terminal Improvements Project (CIP #C800545) December 3, 2013 Commission authorized $1,500,000 for preliminary engineering up to 30% design. North Satellite Refurbish Baggage System Project (CIP#C800555) September 24, 2013 The Commission authorized staff to: (1) advertise, award, and execute a major public works contract for the construction of the North Satellite Refurbish Baggage System Project; and (2) authorize the use of Port crews. July 12, 2013 The Commission was notified of 1 added scope item and 2 scope items moved into the scope previously identified as suggested scope. November 6, 2012 The Commission authorized staff to prepare design documents and use Port crews to support site investigation needed to develop the contract documents, for $3,760,000. Template revised September 22, 2016.
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