7a Presentation Diversity in Contracting
Item No. 7a Date of Meeting March 26, 2019 Diversity in Contracting 2019 Annual Plan 1 Diversity in Contracting (DC) Policy Advance equity and address contracting disparities by increasing the utilization of Women Minority Business Enterprises and other disadvantaged firms Goals - 5 year Benchmarks: Triple the number of WMBE firms doing business with the Port (2016 Baseline: 118) Increase to 15% the amount of spend on WMBE contracts within 5 years (2016 Baseline: 5.3%) 2 Path to Implementation June 2018 December 2018 October November Commission Internal Education February December 2018 and External February 2019 briefing on Pilot WMBE Divisions/ proposed Engagement Annual Plan Contracting and Departments program strategies Finalized Procurement establish goals parameters developed 3 Creating Opportunity Port's Inclusion Plans requires: The Bidder to either commit to the Aspirational Goal OR commit to part of the Goal and identify the affirmative efforts it will use to include WMBE Center Runway Reconstruction participation. 4 Service Agreement Pilot Update Vertical Conveyance Aspirational Commitment: 10% Design Services Goal: 5% (7% MBE and 3% WBE) IDIQ Graphic Design Aspirational Commitments: Services IDIQ Contract 1: 50% WBE Goal: 35% Contract 2: 100% WBE Contract 3: 16% MBE/WBE LESSONS LEARNED RISKS/ CHALLENGES Providing historical data usage and potential future projects helped 2-day turnaround for receipt of revised proposers plan may not be sufficient on future Discussions helped bring clarity procurements Proposer's DC representative added Resource challengeto manage kick-off value during discussions meeting with Consultant and Port encouraged WMBE Primes to subsequent compliance checks include a WMBE sub on team 5 Major Construction Pilot Project: Aviation Restroom Phase 2 15% aspirational goal Contractor WMBE Commitment Bid Amount Optimus Construction 30% $4,244,000 Swinerton 70% $4,260,000 Western Ventures 22% $4,793,000 Osborn Construction 15% $5,296,506 6 Supplier Database Timeline Internal Site: External Site: Internal Site: Solicitation Vendor Registration Infrastructure & User Experience Design Notifications Q2 2018 Q3 2018 Q2 2019 Internal Site: Internal Site: External Site: Vendor Profiles & Constant Contact Solicitations & User Experience Integration Outreach 7 Supplier Database (Port Yellow Pages) Improved outreach and planning tools Integration with Constant Contact Global calendar showing upcoming Port events More robust list of WMBE firms Searchable by Port and community 8 Portwide WMBE Utilization Portwide WMBE Utilization WMBE Utilization 2016 2017 2018 Percent 5.3% 8.8% 11.8% Firms 118 200 258 Headed in the Right Direction 9 2018 WMBE Utilization *Construction/Non-Public Works & By Division Port-Wide Category WMBE Total % WMBE Public Works $65,271,888 $516,504,619 12.6% Non-Public Works $15,558,976 $166,257,078 9.4% Total $80,830,864 $682,761,697 11.8% By Division (non-public works spend only) Division WMBE Total % WMBE Aviation (AV) $5,584,823 $58,421,047 9.6% Corporate $7,419,467 $90,467,613 8.2% Economic Dev. (EDD) $297,036 $3,597,330 8.3% Maritime (MD) $1,285,382 $9,086,471 14.1% **NWSA $972,267 $4,684,618 20.8% Total $15,558,976 $166,257,078 9.4% *Does not include P-Card Data **Northwest Seaport Alliance (NWSA) is part of a larger partnership with the Port of Tacoma. WMBE utilization results are only for those Port of Seattle controlled 10 procurements. Ethnic Breakout of Port WMBE Spend 0% 10% Native American 3.4% ($23MM) 2.1% Caucasian (WBE) ($14.5MM) Asian 1.1% ($7.2MM) Hispanic 0.5% ($3.6MM) Black or African American 0.3% ($2.4MM) Other 0.3% ($2.2MM) 11 2019 WMBE Utilization Goals Increase Overall Spend from 9.4% to 12.4% Non-public works spend only % WMBE Projected WMBE Projected 2019 2018 %Change Division Spend Spend Actual 2019 Goal vs. 2018 Aviation (AV) $6,213,963 $51,783,025 9.6% 12.0% +2.4 Economic Dev. (EDD) $942,589 $7,877,047 8.3% 12.0% +3.7 Maritime (MD) $872,919 $4,364,595 14.1% 20.0% +5.9 Corporate $5,445,004 $44,892,566 8.2% 12.1% +3.9 Total $13,474,475 $108,917,233 9.4% 12.4% +3.0 WMBE aspirational goals for Construction are not included within the stated goals above, however, WMBE aspirational goals are set contract by contract with the exception of small works. 12 Marketing, Outreach, & Technical Assistance - 2019 Plan Community Engagement Internal education and training Refine and continue with PortGen workshops and training activities Development of "advanced" PortGen training Develop Mentor Protg Program (A&E) On-line video training of new Diversity in Contracting efforts (construction and consulting) 13 Leveraging Social Media Outreach Examples Staff will accent outreach and engagement efforts using Social media Last year during "Small Business Week", Our boosted posts reached more than 11,227 people on social media channels. LinkedIn promotions 14 Supporting DC Work in the Trenches 1. Follow-up meetings with ELT members and other key Port directors/managers Procurement planning, etc. 2. Internal education and training campaign via Compass and What's Happening Why DC? Promoting opportunity How staff can move the needle 3. WMBE Tool Box Development of a SharePoint Site Tools and resources for goal setters FAQ sheet(s) Video library 15
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