COMMISSION 
AGENDA MEMORANDUM                        Item No.          6c 
ACTION ITEM                            Date of Meeting       April 16, 2019 
DATE:     April 8, 2019 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Ralph Graves, Senior Director Capital Development 
SUBJECT:  3rd Party Commissioning Agent Indefinite Delivery Indefinite Quantity (IDIQ) Service
Agreement consultant contracts (Short Form) 
Amount of this request:                                           $0 
Total estimated contract cost:                             $1,500,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to amend third-party commissioning
services indefinite delivery, indefinite quantity contracts P-00319466 and P-00319465 by $300,000
each for a total contract value of $600,000 and $900,000 respectively. 
SUMMARY 
Third-party commissioning agent services provide verification that the Port's investment in
high-performance systems is yielding optimum results, both in long-term cost reductions and
operational efficiencies. The third-party commissioning agent indefinite delivery, indefinite
quantity (IDIQ) contracts will provide commissioning services for known and potential CIP
projects in addition to unknown projects that may occur over the next three to five years. 
On July 24, 2018, Commission authorization was granted for the Port to award up to three thirdparty
commissioning agent IDIQ contracts. After completion of proposal evaluation and interviews,
three commissioning agent firms were selected for award.
The Port has negotiated and executed contracts with two of the three firms, one of which is a small
business. After three negotiating sessions, the Port and the third firm have not been able to come to
an agreement on rates and negotiations have been formally terminated . Staff recommend s that the
third authorized and unexecuted contract in the amount of $600,000 be divided equally among the
two firms with executed contracts and their contracts be amended and increased by $300,000 each. 
In accordance with RCW 39.80.050: Procurement of architectural and engineering servicesContract
negotiations, on March 17, 2019,  a formal notice was sent to the firm  notifying them that
negotiations had formally been terminated. 
There are no attachments to this memo. 

Template revised September 22, 2016.