8a Aviation Committee Charter
Item Number: 8a_charter Meeting Date: April 23, 2019 1 PORT OF SEATTLE COMMISSION 2 2019 AVIATION SPECIAL COMMITTEE CHARTER 3 4 As proposed April 23, 2019 5 6 I. INTRODUCTION 7 8 The 2019 Aviation Special Committee, herein referred to as "the committee," is a special 9 committee created by the Port of Seattle Commission. The committee will provide information, 10 advice, and recommendations about fulfilling the port's Century Agenda goals to meet the 11 region's air transportation needs at Seattle-TacomaInternational Airport for the next 25 years 12 and encouraging the cost-effective expansion of domestic and international passenger and 13 cargo service. The committee will examine airport capital programs, ground transportation 14 planning, and review of Century Agenda goals as described further below. 15 16 This charter defines the composition, authority, mission, scope, responsibility, and meeting 17 structure of this committee. 18 19 II. COMPOSITION 20 21 The Aviation Committee will consist of two Port of Seattle Commissioners appointed by the 22 commission president after consultation with the commission at the beginning of each calendar 23 year in which the committee is active. 24 25 III. SCOPE OF WORK 26 27 The work of the 2019 Aviation Committee shall include the following: 28 29 A. Provide recommendations to the Port of Seattle Commission to revise, as necessary, the 30 port's Century Agenda Strategy 1: "Position the Puget Sound region as a premier 31 international logistics hub" with a focus on Objective 3: "Triple air cargo volume to 32 750,000 metric tons." 33 34 B. Review and provide recommendations to the Port of Seattle Commission on progress, 35 schedule, and budget for major airport infrastructure projects including projects 36 currently underway. 37 38 C. Monitor the development of the Sustainable Airport Master Plan (SAMP) and the 39 resulting Environmental Impact Statement (EIS). 40 41 D. Review and recommend to the Port of Seattle Commission ground transportation access 42 principles and goals and propose to the commission a motion to support 43 implementation of those goals and principles by early Q2 2019. Periodically review 44 ground transportation issues and proposals that are referred to the Committee by the 2019 Aviation Committee Charter Page 1 of 4 45 full Commission and fall within the ground transportation framework attached as Exhibit 46 A to this charter. 47 48 E. Review and recommend to the Port of Seattle Commission principles and goals, and an 49 implementation plan for the South King County Fund and by early Q2 2019. Recommend 50 a South King County Fund motion to the Commission in Q3, after public input. 51 52 IV. AUTHORITY 53 54 In pursuit of its mission and scope, the committee is not legally authorized to act on behalf of 55 the Port of Seattle Commission, but is authorized to conduct the following activities: 56 57 A. Gather information, consider all matters within the committee's scope of work, and 58 provide information, advice, and recommendations to the Port of Seattle Commission. 59 60 B. Communicate the aviation capital project, SAMP, or ground transportation priorities of 61 the Port of Seattle Commission. 62 63 C. Engage in outreach efforts and activities to gather information to provide to the Port of 64 Seattle Commission. 65 66 D. If the committee determines that to meet its responsibilities it needs the independent 67 services of an outside advisor or consultant with aviation capital project, SAMP, or 68 ground transportation expertise, it may propose the retention of such advisor or 69 consultant to the commission for approval. 70 71 V. DURATION 72 73 The work of the Aviation Committee will continue for the duration of the Sustainable Airport 74 Master Plan process. 75 76 VI. RESPONSIBILITY 77 78 A. The role of the committee chair(s) shall be to: 79 80 1. Preside at meetings and serve as committee sponsor(s); 81 82 2. Ensure that the committee is addressing the purposes described in this charter; and 83 84 3. Set committee meeting agendas. 85 2019 Aviation Committee Charter Page 2 of 4 86 B. The Commission Policy Manager is the committee liaison, and commission specialists 87 will support the work of the committee as assigned. The role of the committee liaison 88 shall be to: 89 90 1. Regularly update the commission on the work of the committee in memos, 91 individual briefings, and public session. 92 93 2. Support the work of the committee. 94 95 3. Help develop, manage, and distribute meeting materials. 96 97 4. Provide logistical support including procuring meeting rooms, scheduling, creating 98 meeting records, and providing technical assistance. 99 100 C. The Port of Seattle Director of Capital Project Delivery, External Relations, will support 101 the committee as the primary executive staff contact. The role of the executive staff 102 contact shall be to: 103 104 1. Support the committee with timely and responsive information; 105 106 2. Coordinate with other executive staff in support of the committee's work; and 107 108 3. Serve as a resource for committee deliberation. 109 110 VII. MEETINGS 111 112 A. The committee will meet at least quarterly and will subsequently report to the 113 commission in public session to provide transparency as to progress made in executing 114 its charter. 115 116 B. Workgroups composed of non-commissioner advisors and subject matter experts may 117 be formed by the committee to provide in-depth analysis of issues for the committee 118 and are expected to meet as frequently as needed. Workgroup meetings are not 119 considered official committee meetings for purposes of establishing a quorum or 120 management of records by the commission clerk. 121 122 C. A quorum of the committee is required to conduct official committee business. A 123 quorum is defined as the presence of both commissioners assigned to the committee. 124 125 D. Meetings of the 2019 Aviation Special Committee shall be open to the public when 126 required by applicable law or the bylaws of the Port of Seattle Commission. 127 128 E. Agendas will be prepared and made available to committee members in advance of 129 meetings. 2019 Aviation Committee Charter Page 3 of 4 130 131 F. Agendas for updates to the commission to be presented in public session will be 132 published as part of regular or special commission meeting notices. 133 134 G. Minutes will be prepared and retained for all meetings of the committee. 135 136 H. Records of committee meetings, including any meeting minutes, shall be provided to 137 the commission clerk for appropriate retention in accordance with applicable law and 138 best practices. 2019 Aviation Committee Charter Page 4 of 4
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