6d. Radio Upgrade Project Memo
COMMISSION AGENDA MEMORANDUM Item No. 6d ACTION ITEM Date of Meeting August 13, 2019 DATE: August 6, 2019 TO: Stephen P. Metruck, Executive Director FROM: Krista Sadler, Director Technology Delivery, ICT SUBJECT: Motorola Contract Amendment (CIP #C801012) (Short Form) Amount of contract amendment: $670,000 ACTION REQUESTED Request Commission authorization for the Executive Director to execute a contract amendment with Motorola for the Radio Upgrade Project for an increase not to exceed $670,000. SUMMARY On April 24, 2018, the Port of Seattle Commission approved the Radio System Upgrade project for a total estimated project cost of $22,100,000. This project will upgrade key components of the Port's Motorola mixed-mode radio network including radio system hardware and software, tower sites, and subscriber equipment to ensure availability of a critical communication system for Port Public Safety organizations, Airport Operations, Aviation Maintenance, Marine Maintenance, Security & Preparedness, and mutual aid responders from adjacent jurisdictions. The project is currently on budget and on schedule for a first quarter 2020 implementation. Motorola has been contracted to provide software, equipment, and services to complete the project in partnership with Port of Seattle resources. A contract amendment is requested in the amount of $670,000, comprised of $450,000 in software and equipment requirements identified during design and unknown at the time of the contract execution and $220,000 in services to complete work originally planned for Port resources now unable to meet the current schedule due to conflicting priorities. The increase in funds for Motorola can be accommodated without using any project contingency funding and no additional funds are requested. Commission authorization is required to execute a contract amendment greater than $300,000 per the General Delegation of Authority, Section 4.2.3.8. There are no attachments to this memo. Template revised April 12, 2018.
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