COMMISSION 
AGENDA MEMORANDUM                        Item No.          8a 
ACTION ITEM                            Date of Meeting    September 10, 2019 
DATE:     August 30, 2019 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Nick Milos, Manager, Corporate Facilities 
Amy Kiessling, Capital Project Manager I 
SUBJECT:  Pier 69 Lobby Improvements Project WP#: U00488 and CIP#: C800216 
Amount of this request:                 $175,000 
Total estimated project cost:            $496,000 
ACTION REQUESTED 
Request commission authorization for the Executive Director to increase the budget for the
Lobby Improvements Project by $175,000 for a total project cost not to exceed $496,000.
EXECUTIVE SUMMARY 
On October 9, 2018, Commissioners authorized $715,000 for two projects; the Commission
Chambers Refresh Project (CIP# C800216) for $394,000, and the Lobby Improvements Project
(WP# U00488) for $321,000. The commission chambers project was completed in April 2019,
under budget for a total project cost of $352,000. Commissioners also authorized the use of an
existing Job Order Contract (JOC) and Port work crews to complete the work. This is still the
proposed method. 
The lobby project was still in the conceptual design phase when authorization was granted last
October. Completion of the design phase allowed for more accurate cost estimates, thus we are
requesting this additional authorization.
JUSTIFICATION 
There has been no significant investment in the lobby since the building was renovated in 1993.
The proposed improvements enhance safety and security for reception staff by improving sightlines
and eliminating the uncomfortable sense of vulnerability they currently experience when
visitors and employees approach the desk from behind. The improvements will also modernize
the look and feel of the lobby, improve accessibility, improve flow, and encourage public and
staff engagement. 


Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. ___8a_                              Page 2 of 4 
Meeting Date: September 10, 2019 
Diversity in Contracting 
Due to the elements within the scope of work, Port Construction Services would use a Job
Order Contract for both phases which will help maximize WMBE opportunities for this project. 
DETAILS 
The project will be completed with an existing Job Order Contract and managed by Port
Construction Services. Project support and select scope elements will be completed by Marine
Maintenance.  Design and Construction Documents have been completed. The Economic
Development Division (EDD) has a favorable budget variance to cover the additional expense.
The unplanned capital portion can be funded from the EDD CIP Reserve. The lobby will remain
open and functional during construction. This requires off hour work, additional staff support,
and special accommodations to minimize construction impacts.  The existing desk will be
salvaged for reuse; if no location can be found for its reuse, the desk will be disposed of at a
verified material sorting refuse center. 
Scope of Work 
The project would replace the existing reception desk and relocate it to the south side of the
lobby.   Additional scope would include the installation of new LED light fixtures with
photometric sensors, installing LED retrofit kits to the existing soffit lighting,  data and
communications cable upgrades to service the new desk location, painting and installation of
graphics, modification and relocation of the ship models, and a new table mounted video
display featuring a rotation of Port created content that will be managed by External Relations. 
Schedule 
The project would start in the 4rd quarter of 2019 and is anticipated to be completed by the end
of 2019.
Cost Breakdown                                      This Request           Total Project 
Design                                                           $0              $100,000 
Construction                                                175,000                290,000 
Total                                                            $175,000                $390,000 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Add a single table-mounted video display and update finishes (paint, graphics
and modify models). 
Cost Implications: $225,000  Scope can be completed for less than the original authorized
amount of $321,000. 
Pros: 
(1)   No additional financial authorization required. 
(2)   Realized savings through unspent authorized budget. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. ___8a_                              Page 3 of 4 
Meeting Date: September 10, 2019 
(3)   Minimal disruptions to the lobby. 
Cons: 
(1)   Safety and security improvements would not be realized, and reception staff would
continue to experience the uncomfortable sense of vulnerability. 
(2)   Limited improvement to the visitor and public receiving experience. 
This is not the recommended alternative. 
Alternative 2  Complete the project as designed: new relocated reception desk, lighting and
power upgrades, new table-mounted video display, and updated finishes (paint, graphics and
modified model displays). 
Cost Implications: $496,000 
Pros: 
(1)   Safety and security improvements with relocated desk. 
(2)   Improved visitor and public receiving area.
(3)   Realized energy and maintenance savings related to modernized lighting. 
Cons: 
(1)   Additional cost of $175,000. 
(2)   Disruption of lobby operations. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Cost Estimate/Authorization Summary               Capital        Expense           Total 
COST ESTIMATE for Lobby Improvements 
Original estimate                                          $0        $321,000        $321,000 
Current change                                     75,000         100,000         175,000 
Revised estimate                                    75,000         421,000         496,000 
AUTHORIZATION for Chamber and Lobby 
Previous authorizations                              394,000         321,000         715,000 
Current request for authorization                     75,000         100,000         175,000 
Total authorizations, including this request          469,000         421,000         890,000 
Remaining amount to be authorized               $75,000       $100,000       $175,000 
Annual Budget Status and Source of Funds 
The expense portion of this request will be funded under the P69 Facilities 2019 Operating
Budget. The capital portion of this request will be funded from the EDD CIP Reserve account 
# C800216 which was included in the 2019 Plan of Finance. This project will be funded by the
General Fund. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. ___8a_                              Page 4 of 4 
Meeting Date: September 10, 2019 

Financial Analysis and Summary 
Project cost for analysis              $496,000 
Business Unit (BU)                  P69 Facilities 
Effect on business performance         No Incremental revenue or cost-savings
(NOI after depreciation)                    associated with this project 
Annual depreciation expense is estimated to
increase by approximately $3k per year 
IRR/NPV (if relevant)                N/A 
CPE Impact                        N/A 

ATTACHMENTS TO THIS REQUEST 
Presentation slides 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
October 9, 2018  The Commission authorized the Executive Director to proceed with the
construction of the Commission Chamber Refresh project and the Lobby Improvements
project at Pier 69, and to use a Port Construction Service contract and Port work crews
to complete the work. At the time, the total combined estimated project cost was
$715,000. 
September 25, 2018  The Commission received a presentation. 









Template revised June 27, 2019 (Diversity in Contracting).