8b Sustainable Evaluation Framework Policy Directive
1 2 EXHIBIT A: SUSTAINABLE EVALUATION FRAMEWORK POLICY DIRECTIVE 3 4 SECTION 1. Purpose. 5 6 The primary purpose of this policy is to require the application of the Sustainable Evaluation 7 Framework to all capital project decisions and selected key operational decisions to advance 8 the Port's sustainability goals and objectives. The policy will advance the Port's Century Agenda 9 strategy to be the greenest, and most energy efficient port in North America and the 10 corresponding objectives including reducing greenhouse gas emissions by conserving energy 11 and/or using renewable energy. 12 13 The Port finds that to advance these goals and objectives, it is necessary to establish a Port- 14 wide process that reduces the environmental and societal impacts associated with capital 15 projects and key operational decisions in a manner that is efficient and effective, uses Port 16 resources wisely, and provides transparency for the Commission, the public and Port staff. 17 18 SECTION 2. Definitions. 19 20 When used in this policy directive, the following words and phrases shall have the meanings 21 given below unless the context in which they are included clearly indicates otherwise: 22 23 "SustainableEvaluation Framework" refers to a set of criteria recommended and adopted by 24 the Commission (Motion 2017-14, adopted December 19, 2017) to assist the Port in achieving 25 its sustainability goals. The criteria are in addition to other project evaluation criteria such as 26 return on investment or total cost of ownership. 27 28 The Framework criteria are: 29 Reduce GHG emissions 30 Protect health and the environment 31 Increase resilience 32 Support local economic development 33 Advance innovation 34 Leverage and develop partnerships 35 Advance equity 36 37 "Embodied carbon" is the carbon footprint of a material.It considers how much greenhouse 38 gas (GHGs) is released throughout the supply chain and is often measured from cradle to 39 (factory) gate, or cradle to site (of use). 40 41 "Scope 1, 2, and 3 Greenhouse gas (GHG) emissions" refers to the GHG Protocol Corporate 42 Standard that classifies a company's GHG emissions into three 'scopes.' Scope 1 emissions are 43 direct emissions from owned or controlled sources. Scope 2 emissions are indirect emissions 44 from the generation of purchased energy. Scope 3 emissions are all indirect emissions (not 45 included in Scope 2) that occur in the value chain of the reporting company, including both 46 upstream and downstream emissions. 47 48 "Sustainable DesignApproach" is the recommended categories and sustainability concepts, 49 approaches, and ideas that staff expect to explore and evaluate for a given capital project. The 50 Approach is developed by the Sustainable Project Assessment and Review Collaboration (SPARC, 51 described below) during the planning phases of a given project and will be used by the 52 respective project design teams to inform their assessments and analyses to focus on those 53 areas that may provide significant sustainability benefits for that project. 54 55 "Sustainable Design Strategy" is the recommended course of action that a projectteam is 56 expected to implement in constructing its proposed project. The Sustainable Design Strategy 57 includes the results of the analyses conducted during the design phase of the project and 58 recommended suite of actions that are expected to advance the Port's sustainability goals as 59 appropriate for that project. 60 61 "Sustainable Project Assessment and Review Collaboration" (SPARC) refers to a group of 62 internal and external experts as appropriate, determined by the Port as having professional 63 expertise related to the sustainability opportunities relevant to a given Port capital project or 64 key operational decision. 65 66 "Key operational decisions" are decisions about aviation and non-aviationoperations that are 67 identified by the Executive Director, Senior Director of the Environment and Sustainability 68 Center of Expertise and/or the Director of the effected business unit as in need of review, 69 because the decisions have energy use implications, GHG reduction opportunities, or other 70 potential sustainability or societal impacts. 71 72 "Port-wide Sustainability Goals" are identified in Exhibit A. 73 74 SECTION 3. Scope and Applicability. 75 76 This policy directive establishes guidance on integrating sustainability into all capital projects 77 and key operational decisions across the Port, in an efficient and effective manner. For capital 78 projects and key operational decisions that meet the threshold for Commission action identified 79 in the Delegation of Responsibility and Authority, all capital project teams and operational staff 80 shall integrate sustainable approaches into planning, design, construction, procurement, and 81 other operations consistent with this policy. Leasing shall be considered part of the scope of 82 this policy per the outcomes of Section 6. G. 83 84 This policy directive ensures that the Port will implement an efficient and effective process for 85 developing and implementing sustainable designs for capital projects; creates a responsibility to 86 identify key operational decisions that would benefit from a sustainability review; and creates a 87 process for reviewing and tracking sustainability outcomes from projects for the Commission 88 and public. Port of Seattle Sustainable Evaluation Framework Policy Directive Page 3 of 7 89 90 91 SECTION 4. Responsibilities. 92 93 The Port's Executive Director or a delegate shall ensure the policy is implemented and 94 adequately funded, and that the Sustainable Evaluation Framework is integrated into capital 95 projects and key operational decisions across the Port. 96 97 The Executive Director shall also ensure that decisions associated with the application of the 98 Sustainable Evaluation Framework are transparently documented and publicly exhibited so 99 that the Port of Seattle Commission can review, in public, alternatives and trade-offs that 100 describe how a project can meet its GHG and sustainability and other societal goals. 101 102 The Executive Director shall also ensure that the program evaluation meets the purpose and 103 timeliness identified in Section 6 of this policy. 104 105 SECTION 5. Policy. To integrate the Framework into capital development design and 106 construction processes and key operational decisions, the Port shall: 107 A. Develop and implement a tiered approach that focuses Port resources on 108 capital projects that have the greatest opportunities to meet the Commission's directive 109 in the Framework: 110 (1) Tier 1: Smaller, less complex, projects that would follow Port standards and 111 specifications. 112 (2) Tier 2: Medium-sized, or more complex, projects that have opportunities for 113 sustainability benefit would be subject to targeted sustainability analyses and 114 strategies. Tier 2 projects may receive a cost per ton of carbon calculation. 115 (3) Tier 3: Large, or the most complex, projects with significant opportunities 116 that may require a sustainability certification along with other targeted 117 sustainability analyses and strategies, as applicable. Tier 3 projects will receive a 118 cost per ton of carbon reduction analysis. 119 120 B. Establish a team of project-specific experts (referred to as the Sustainable Project 121 Assessment and Review Collaboration or SPARC) to leverage Port expertise and 122 knowledge of existing and emerging sustainability practices for capital projects and key 123 operational decisions to: 124 (1) Identify, review, brainstorm, and recommend sustainability concepts and ideas 125 for project and operational teams to consider and evaluate during the 126 development and design stage of Port projects. 127 (2) Encourage project and operational teams to evaluate and consider innovative 128 strategies to reduce emissions and energy use beyond traditional approaches. 129 (3) Select and apply the relevant Sustainable Evaluation Framework criteria to 130 highlight tradeoffs and benefits during development of the Sustainable Design 131 Approach and review of key operational decisions. 132 Port of Seattle Sustainable Evaluation Framework Policy Directive Page 4 of 7 133 C. SPARC recommendations shall be documented in a Sustainable Design 134 Approach for each capital project and presented to Commission along with the request 135 for authorization for design funds. 136 (1) The Sustainable Design Approach shall include a recommendation as to whether a 137 project should pursue an applicable third-party sustainability certification. 138 (2) Capital project teams shall evaluate and quantify the sustainability costs and 139 benefits of the Sustainable Design Approaches as part of the design process. 140 141 D. Capital project teams shall work with the SPARC to develop and recommend 142 a Sustainable Design Strategy that shall be included in the final construction 143 authorization for each project. 144 145 E. The Senior Director, Engineering, Environment, and Sustainability shall be consulted 146 regarding any changes to the Sustainable Design Strategy that occur after Commission 147 authorization. The Senior Director shall brief the Energy and Sustainability Committee on 148 those changes. 149 150 F. Recognize project teams that meet or surpass their project-specific goals to encourage 151 innovation and environmental sustainability achievements. 152 153 SECTION 6. Program Evaluation. 154 155 A. Port staff shall prepare and deliver to the Commission an Annual Sustainable Evaluation 156 Framework Progress Report by June 30th of each year that includes progress and 157 recommendations to achieve the policy outlined in Section 5. The Progress Report shall 158 include: 159 (1) The Sustainability Scorecard to provide context for progress on reaching GHG 160 reduction goals. 161 (2) A summary of sustainability elements that have been identified in the 162 Sustainable Design Strategies for each project. 163 (3) Description of the implementation of the framework as part of each capital 164 project and key operational decisions, including those strategies that were 165 considered but ultimately not included in the project. 166 (4) The estimated GHG emission reductions related to each project and the cost per 167 metric ton of GHG reduced for those projects, where such a calculation was 168 used. 169 (5) Other sustainability benefits associated with projects as appropriate. 170 171 B. By March 31, 2020, present a Sustainable Evaluation Framework Guidance Document to 172 the Commission that includes implementation guidelines for the policies listed in 173 SECTION 5 of this policy. 174 175 C. By June 30, 2021, present findings and recommendations to the Energy and 176 Sustainability Committee that outlines how key operational decisions were identified Port of Seattle Sustainable Evaluation Framework Policy Directive Page 5 of 7 177 and how the decisions were delivered to Commission and the public. Incorporate these 178 findings into the final Sustainable Evaluation Framework Guidance Document. 179 180 D. By June 30, 2021, present to the Commission recommendations for incorporating equity 181 and resiliency considerations into the Sustainable Evaluation Framework or the final 182 Sustainable Evaluation Framework Guidance Document. 183 184 E. By December 30, 2021, present to the Commission recommendations for updating and 185 revising Port construction specifications and standards to reflect advancements in 186 sustainable materials, energy efficiency, and sustainable design approaches. 187 Recommendations will include consideration of total cost of ownership and 188 sustainability costs and benefits. 189 190 F. Within 90 days of implementation of this policy, Port staff shall deliver a timeline and 191 scope of work for the development and pilot of incentives to reduce embodied carbon 192 in construction materials through a partnership with external partners. 193 194 G. By December 30, 2021, present to the Commission recommendations for incorporating 195 the development of long-term lease agreements into the Sustainable Evaluation 196 Framework and/or the final Sustainable Evaluation Framework Guidance Document. 197 198 EXHIBIT A 199 Century Agenda and Current Port Policies Summary 200 201 A summary of Port of Seattle sustainability goals and objectives as described in the Port's 202 Century Agenda, Environmental Scorecard, and Ground Transportation Principles and Goals 203 Policy Directive, and a Commission briefing is provided for reference below: 204 Carbon (GHG) Reduce Scope 1 & 2 emissions: Reduction1 15% below 2005 levels by 2020 50% below 2005 levels by 2030 Carbon neutral by 2050 or carbon negative by 2050 Scope 3 emissions: 50% below 2007 levels by 2030 80% below 2007 levels by 2050 Energy2 Meet all increased energy needs with conservation and/or renewables. Airport Ground Reduce curbside private vehicle pickup/drop off from 41 percent to Transportation Policy 30 percent of mode share by 2030. Directive3 1 Port of Seattle Century Agenda Strategic Objectives. Downloaded October 2019. https://www.portseattle.org/page/century-agenda-strategic-objectives. 2 Port of Seattle Century Agenda Objectives, 2019. Port of Seattle Sustainable Evaluation Framework Policy Directive Page 6 of 7 Reduce Scope 3 GHG emissions from passenger vehicles to 50 percent of 2007 levels by 2030. Maintain a maximum 15-minute travel time from the airport clock tower to terminal curb or parking garage. Air Pollution4 Reduce particulate matter pollution by 50% from 2005 levels. Water Quality5 Meet or exceed agency requirements for stormwater leaving Portowned or operated facilities. Waste Reduction6 Solid waste: 60% diverted from landfills Construction waste: 90% diverted from landfills Habitat/Land Restore, create, and enhance 40 additional acres of habitat in the Restoration7 Green/Duwamish watershed and Elliott Bay. Water Conservation8 Reduce projected future water consumption by 12% by 2030 Northwest Ports Clean Guides clean air goals for Northwest Ports. Air Strategy 205 206 207 Revision History 3 Port of Seattle Commission Resolution No.3759, July 9, 2019. 4 Port of Seattle Century Agenda Strategic Objectives, 2019. 5 Port of Seattle Century Agenda Strategic Objectives, 2019. 6 Port of Seattle Environmental Scorecard, 2018. 7 Port of Seattle Century Agenda Strategic Objectives, 2019. 8 Strategy for a Sustainable Sea-Tac. Commission Briefing, 2/10/2015. Port of Seattle Sustainable Evaluation Framework Policy Directive Page 7 of 7
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