COMMISSION 
AGENDA MEMORANDUM                        Item No.          6l 
ACTION ITEM                            Date of Meeting     December 10, 2019 
DATE:     November 22, 2019 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Christina Billingsley, Sr. Program Manager Environmental Engagement 
Sally del Fierro, Director Community Engagement 
SUBJECT:  Two Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to support Duwamish
Valley Community Equity Program activities promoting capacity building and green
career pathways 
Total estimated contract costs:                     $850,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute two indefinite delivery,
indefinite quantity contracts for the Duwamish Valley Community Equity Program to promote
capacity building ("Contract 1") and green career pathways ("Contract 2") with a total estimated
value of $850,000 and contract periods of up to five years. No funding is associated with this
authorization. 
EXECUTIVE SUMMARY 
Resolution 3767, the Duwamish Valley Community Benefits Commitment Policy Directive, guides 
the implementation of the Duwamish Valley Community Equity Program (DVCEP) and other Port
operations that impact the Duwamish Valley Community (Community). These two IDIQ contracts
enable the Port to immediately implement two action areas stated in Resolution 3767's 2020
Work Plan: "support formalization of PCAT structure, leadership development, and collaboration
with the Port" and "continue the Port's maritime habitat stewardship program". 
JUSTIFICATION 
In 2011, the Port's Century Agenda called for the Port of Seattle to create opportunity for all, 
steward our environment responsibly, partner with surrounding communities, and conduct
ourselves with accountability and transparency. Since 2016, Port staff and Duwamish Valley
community members have worked together to support these core values. This contract enables
Port staff to continue engaging the Duwamish Valley community using best practices in equity
and inclusion.

COMMISSION AGENDA  Action Item No. _6l___                               Page 2 of 6 
Meeting Date: December 10, 2019 
Contract 1: In 2017, the Port Community Action Team (PCAT) was established to ensure that
representatives from the Duwamish Valley neighborhoods of South Park and Georgetown could
meaningfully engage with the Port. As part of a first-ever pilot contract to advance equitable
engagement principles, PCAT members have acted as community-based consultants and are
compensated for contributing their expertise. For example, th e PCAT provides training and
coaching to Port staff on inclusive engagement practices and cultural competency that directly
impact the effectiveness of achieving Century Agenda goals. This IDIQ sustains the PCAT and
ensures the Port's ability to continue equitable engagement best practices with community
partners. 
Contract 2: The Duwamish River Stewardship and Inclusive Green Economy Pilot Project was a
one-year pilot project to achieve the Port's Century Agenda environmental and sustainability
commitments to restore, create, and enhance an additional 40 acres of habitat in the 
Green/Duwamish Watershed and Elliott Bay, partner with near-Port communities, and provide
economic opportunities for all. The pilot project, which launched on Earth Day 2019, resulted in
over 90 youth and a dozen Duwamish Valley adult community members receiving hands-on
training and mentorship  on habitat stewardship skills and riparian shoreline restoration
techniques. The  pilot project was  an anti-displacement and environmental stewardship
innovation that sought to enable those that live nearest to the Duwamish River to gain the
expertise needed to participate in a viable career pathway while restoring this ecologically critical
area of the watershed. 
Diversity in Contracting 
The Diversity in Contracting Department has been contacted regarding these procurements and
Contract 1 has an aspirational goal of ten percent established for women- and minority-owned
business enterprise. Contract 2 is under review. 
DETAILS 
These contracts will enable the Port to begin immediate implementation of Resolution 3767, 
which ensures that the Port's collaboration with the Community achieves three shared goals: 
Goal 1: Community and Port Capacity Building for Ongoing Collaboration 
Goal 2: Healthy Environment and Communities 
Goal 3: Economic Prosperity in Place 
After referencing CPO-1 Policy, staff have identified that IDIQ contracts are most appropriate for
the needs of the DVCEP for three reasons: the specific work tasks necessary to meet the given
objectives cannot be clearly defined in advance to allow normal procurement procedures;
resources are needed to be available on an "on call" basis to perform the work in a timely manner
to meet the needs of the Port; and the time and cost associated with procuring the services
associated with each service directive is significant in relation to the cost of the work. 


Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _6l___                               Page 3 of 6 
Meeting Date: December 10, 2019 
Contract 1's consultant provides capacity building trainings for community partners and Port
staff, provides technical assistance and translation services, facilitates community events and
meetings, supports community leaders and organizational development for the Port Community
Action Team, and assists community members' equitable participation in shared decision-making
processes with the Port.
Contract 2 enables the Port to immediately build on the Port's successful "Duwamish River
Stewardship and Inclusive Green Economy Pilot Project". This contract's consultant expands the
pilot project into a multi-year initiative, increases diverse workers' access to green jobs by
providing on-the-job training, and provides intentional outreach focused on the recruitment and
training of  youth,  women, people of color, LGBTQAI+, veterans, and other underserved
community members. 
Service directives will span over the life of the contracts, which are expected to be up to five
years. 
Scope of Work 
Contract 1 enables Port staff to continue collaborating with key Community stakeholders to
achieve mutual benefit. The scope of work consists of four principle tasks: 
(1)   Strategic consultation to the Port and the PCAT 
(2)   PCAT coordination and community engagement activities 
(3)   PCAT leadership and organizational development 
(4)   Implementation  of  Resolution  3767    Duwamish  Valley  Community  Benefits
Commitment 
Contract 2 supports Port staff in building the inclusive green economy as it relates to multiple
maritime environmental strategies (ie: habitat restoration). The scope of work consists of four
principle tasks: 
(1)   Project management 
(2)   Habitat steward recruitment, training, and career development 
(3)   On-site field training for youth and adults 
(4)   Problem solving and innovation 
Schedule 
Activity 
Commission authorization                      2019 Quarter 4 
Contract execution                              2020 Quarter 2 
Service directives issued                           2020 Quarter 2
through 2025 
Cost Breakdown                                      This Request           Total Project 
From yearly expense budgets                                    $0              $850,000 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _6l___                               Page 4 of 6 
Meeting Date: December 10, 2019 
Total                                                                   $0                $850,000 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Port staff conduct all community engagement and job training activities. 
The Community Engagement Team at Port  of Seattle will conduct all trainings, project
management, leadership development, PCAT support, habitat stewardship planning, curricula
development, hands-on training, green career pathway development, recruitment event
planning and execution, and other program activities. Existing staff would be able to perform a
small portion of the necessary work. There would be at least one additional Port position needed
to provide the full staffing required. 
Cost Implications: $100,000 - $200,000 per year. At least one additional full-time staff would be
needed to ensure the Port's adequate implementation of 2020 work plan action items stated in 
Resolution 3767. 
Pros: 
(1)   Contract administration needs would decline over the course of the DVCEP. 
(2)   New employees will gain significant community engagement experience and relations
in Duwamish Valley. 
Cons: 
(1)   In both contracts, the equitable engagement model championed by the DVCEP would
not be able to function in the same way, as Port staff need the flexibility of external
consultants to serve the PCAT using equity and inclusion best practices. Further, the
Community prefers working through a non-Port staff external advisor, it reduces the
risk of bias towards the Port and improves trust in the partnership. 
(2)   In both contracts, Port staff taking on all roles of the DVCEP on behalf of the Community
does not build capacity. A core tenant of Resolution 3767 is that the Duwamish Valley
partners represent themselves and participate in an equitable way. This alternative
undermines equity principles. 
(3)   In both contracts, Port staff would not have capacity to ensure high-quality internal and
inter-agency alignment with stated goals.
(4)   For Contract 2, the Port does not have existing staff with the level of experience and
knowledge for what is needed for Contract 2: a combination of technical ecological
knowledge about habitat stewardship and the equitable community engagement
strategies that serve as foundation for the DVCEP.
(5)   This alternative is more costly than other alternatives. 
This is not the recommended alternative. 
Alternative 2  Port provides smaller Category 1 contracts to multiple consultants for limited
scopes of work. 
Cost Implications: Multiple consultants would take on a limited scope of the work, costing up to
$50,000 every year per consultant. At least one additional part-time staff would be needed to fill

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _6l___                               Page 5 of 6 
Meeting Date: December 10, 2019 
the administrative and project management gaps, which may cost between $40,000 to $80,000
each year). 
Pros: 
(1)   Contract administration needs would decline. 
(2)   The consultants would take on limited scopes of work which may result in a higher
quality of deliverables. 
(3)   This alternative creates opportunities to outreach for WMBE, non-profit, and Duwamish
Valley contractors. 
Cons: 
(1)   This alternative requires Port staff to significantly increase administrative oversight and
coordination of multiple disparate contractors that seek to achieve common outcomes. 
(2)   Contract administration needs would increase with more frequency over the course of
the DVCEP. This alternative creates inefficiencies for Port staff to train up and onboard
new consultants to take on and close out specific deliverables every year. 
(3)   Managing multiple consultants conducting limited scopes of work increases strain on
limited community capacity to engage with the Port. This alternative undermines equity
principles. 
(4)   Port staff would not have capacity to ensure high-quality internal and inter-agency
alignment with stated goals.
(5)   This alternative is more costly than other alternatives. 
This is not the recommended alternative. 
Alternative 3  Scope of work completed through two IDIQ contracts in coordination with Port
staff 
Cost Implications: $850,000 over the course of up to five years. 
Pros: 
(1) Existing Port staff would be able to focus on the Port's institutional implementation of
Resolution 3767, while the consultant would be able to do complementary work needed
to sustain community participation. 
(2)   The equitable engagement model championed by the DVCEP would be able to function
in the same way, as Port staff need the flexibility of an external consultant to serve the
PCAT using equity and inclusion best practices. Further, the Community prefers working
through a non-Port staff external advisor, it reduces the risk of bias towards the Port
and improves trust in the partnership. 
(3)   This alternative creates opportunities to outreach for WMBE, non-profit, and Duwamish
Valley prime and sub-contractors. 
(4)   Contract administration is more efficient and requires less staff resources compared to
other alternatives. 
(5)   Lowest cost alternative. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. _6l___                               Page 6 of 6 
Meeting Date: December 10, 2019 
Cons: 
(1)   Capacity building would be needed to educate Community partners on IDIQ processes
and accounting. 
(2)   Requires ongoing coordination between consultant and Port staff to outcomes are met. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Cost Estimate/Authorization Summary               Capital        Expense           Total 
COST ESTIMATE 
Original estimate                                          $0        $850,000        $850,000 
AUTHORIZATION 
Previous authorizations                                    0                0                0 
Current request for authorization                          0                0                0 
Total authorizations, including this request                  0                0                0 
Remaining amount to be authorized                    $0       $850,000       $850,000 
Annual Budget Status and Source of Funds 
Funding for service directives under this contract will be from projects that have already been
authorized (ie: Duwamish Valley Community Equity Program) or from authorized division
operating budgets. Consequently, there is no funding request associated with this request. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
November 19, 2019   Commission introduction of Resolution 3767, Duwamish Valley
Community Benefits Commitment Policy Directive 
October 29, 2019  Energy and Sustainability Committee approves Introduction of the Policy
Direction to the full Commission 
May 28, 2019  Commission establishment of Motion 2017-07, Duwamish Valley Community
Equity Program 
April 10, 2018  Commission authorization for funding to continue EPA Pilot Project activities
with Community 



Template revised June 27, 2019 (Diversity in Contracting).