9a IAF Progress Briefing Presentation
Item No. 9a Date of Meeting January 28, 2020 AGENDA: Port and Clark Port Dashboard Indicators (Steve McCabe) SCS/SBE/WMBE Participation/Apprenticeship (Mian Rice) Progress & Photos Baggage (Chris Sherwood) Landside & LEED (Tyler Symbol) Operational Readiness, Activation, Testing (Charles Goedken) Progress & Photos Airside Corridor and Aerial Walkway Design-Builder Comments (Brian Ahern & Bill Calhoun) 2 DASHBOARD INDICATORS: PROGRAM COST PROGRESS OVERVIEW Executive Summary: On target to complete within budget including use of management reserve. On-Target On-Watch Action is Necessary Within Budget Use of Mgmt Reserve F/C to Exceed Budget (excl. MR) (data date 11/30/19) Within contracted budget 3 CONTINGENCY ALLOWANCE & GMP ALLOWANCES Example: Premium time Example: Glass wall at TSA checkpoint Example: Underground utilities for custodial can wash On-Target On-Watch Action is Necessary Within GMP Budget F/C use <50% Mgmt Rsv F/C use >50% Mgmt Rsv (data date 11/30/2019) Forecasted within budget 4 SCHEDULE (November 2019 Progress Update) 2018 2019 2020 2021 Start Finish ID Task Name J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A 6/19/2018 8/13/2020 1 Baggage Handling System Se cond ary Criti cal P ath 2/9/2018 5/27/2020 2 IAF Building CL ARK C ONTR ACT BASEL INE SU BSTA NTIAL COM PLETI ON 8/13/2018 3/22/2019 Slab on Deck/Grade 8/30/2018 12/20/2019 Envelope 4/25/2019 5/21/2020 Finishes 11/19/2019 5/27/2020 Start Up & Commissioning 10/2/2017 3/17/2020 3 Sterile Corridor 10/2/2017 3/13/2020 Pod A 6/25/2018 2/28/2020 Pod B P ORT F OREC AST 2/5/2019 3/17/2020 Pod C IA F SU BSTAN TIAL 2/9/2018 8/31/2020 4 Pedestrian Walkway Pr ima ry Cr itica l Pa th C OMPL ETION 5/22/2018 6/29/2020 Conc A Connection 7/30/2018 8/31/2020 SSAT Connection POR T FOR ECAS T IAF OPERATIONAL OPENING 9/28/2018 7/10/2020 Center Span 8/14/2020 10/16/2020 5 IAF Activation T ransp ort 3/13/2020 12/18/2020 6 Sterile Corridor - Pod D 5/28/2020 4/6/2021 7 Close out of Program LEGEND Data Date Work Complete Work Remaining - Non-Critical Work Remaining - Critical Port of Seattle Forecast IAF Substantial Completion On-Target On-Watch Action is Necessary 0 Days + 0 to -10 days -11 days or more IAF's Critical Path: Pedestrian Walkway 5 SMALL BUSINESS/APPRENTICESHIP UTILIZATION CONTRACTED SCS $33.6M Award / $25.6M Requirement = 131% SBE $169.0M Award / $122.1M Goal* = 138% * At time of GMP contract, a diverse firm was assumed equivalent to a small business. PAID TO DATE SCS $14.7M Paid* / $25.6M Requirement = 57.4% SBE $88.7M Paid* / $122.1M Goal = 72.6% * Actual Payment Tier 1 Subcontract through November 2019 & Tier 2 Subcontracts through October 2019 6 SMALL BUSINESS/APPRENTICESHIP UTILIZATION Current Findings W/MBE WBE MBE Payments To-Date $104,268,870 $27,953,279 $76,315,591 Total # Firms Paid 44 20 24 1) Ethnicity Tracking for W/MBE was not a contract requirement for IAF 2) Diverse America Network validated certifications, checked every firm 3) Some diverse firms self-identified without other certification/validation * Actual Payment Tier 1 Subcontract through November 2019 & Tier 2 Subcontracts through October 2019 7 SMALL BUSINESS/APPRENTICESHIP UTILIZATION Many Firms can qualify into multiple categories Total W/MBE Categories Total Paid Award To-date Disadvantaged Business Enterprise $24,214,542 $11,194,039 Woman Small Business Enterprise $50,181,433 $25,871,007 Woman Business Enterprise $15,203,751 $2,082,272 Veteran Owned Small Business Enterprise $16,502,365 $14,241,500 Service-Disabled Veteran Owned Small Business $290,904 $290,904 Minority Business Enterprise $92,844,117 $76,315,591 * These values are not cumulative in final tallies % of all Hours Apprentice Utilization Labor Worked Total Apprentice Hours 20.1% 282,889 Minority 32.6% 457,322 Female 4.0% 56,256 8 Progress: BHS CBRA Room and Conveyor Installation 9 Progress: Permanent Utilities 10 Progress: Area 1 Spaces Nearing Completion 11 ACCOMPLISHMENT: Terrazzo placement 12 January 8, 2020 August 23, 2019 Progress: Bag Claim Device Installation 13 Current Status On track to LEED Silver certification Pending final review process U.S. Green Building Council Highlights Leadership in Energy and Installing infrastructure for future rainwater reuse program (purple pipe) 90% of construction waste diverted from landfills Environmental Design Increased amount of daylight and views in non-regularly occupied spaces (LEED) Increased use of low-emitting adhesives, paints, coatings, furniture, ceilings, walls, etc. Status Update Next Steps The Port will continue to collaborate with Clark/O'Brien360 toward the objective of LEED Silver certification 14 8 ORAT and ACTIVATION Prior to Substantial Completion Familiarization Tours with stakeholder management, leaders and some frontline staff Development or SOPs, Contingency Plans, Operational Training, Operational Trials Accomplishments 60-90 Day Activation Period (from Substantial Completion to Opening) Opened Multiple Gates US Customs and Border Protection Special Systems Install More FamTours with CBP and tenant frontline staff 250+ Familiarization Tours Operational Training Operational Trials Public Simulation Move and Relocation Full Opening Transition Post-Opening Support (after opening for 90 days) Constant check-in with frontline staff and stakeholders Make-up Training 26 SOPs Under Revision Activation and Opening Lessons Learned 40+ Operational Trials Documentation Identified 15 Item No. 9a Date of Meeting January 28, 2020 16 ACCOMPLISHMENT: Pedestrian Walkway V-Piers 17 ACCOMPLISHMENT: Pedestrian Walkway V-Piers 18 ACCOMPLISHMENT: Strand Jack Install and Preparation for Lift 19 ACCOMPLISHMENT: Pedestrian Walkway Center Section Curtain Walls and V-Piers 20 International Arrivals Facility Challenges: Pedestrian Walkway Erection Resolution of Owner Allowance Risk Items Facial Recognition Outbound Baggage/CBRA Federal Agency Coordination/Activation Schedule: Port/Clark effort to achieve the best facility opening date Finalize open changes to set remaining schedule Port/Clark collaborating on baggage turnover/activation 21 Opening for Public Depends Upon Many Design-Builder Team Port IAF Program Team Port Operations and Maintenance Team Customs & Border Protection Transportation Security Administration Aviation Operational Readiness and Activation Team end 22
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