8d draft aviation committee charter
Item Number: 8d_Exhibit A Meeting Date: February 25, 2020 1 RESOLUTION 3770 EXHIBIT A 2 PORT OF SEATTLE COMMISSION 3 AVIATION STANDING COMMITTEE CHARTER 4 5 Proposed February 25, 2020 6 7 I. INTRODUCTION 8 9 A. The Aviation Committee, herein referred to as "the committee," is a standing committee 10 created by the Port of Seattle Commission. 11 12 B. The committee will provide information, advice, and recommendations about fulfilling 13 the port's Century Agenda goals to meet the region's air transportation needs at Seattle-Tacoma 14 International Airport for the next 25 years and encouraging the cost-effective expansion of 15 domestic and international passenger and cargo service. The committee will focus on airport 16 capital infrastructure programs and review of Century Agenda goals as described further below. 17 18 C. This charter defines the composition, authority, mission, scope, responsibility, and 19 meeting structure of this committee. 20 21 II. COMPOSITION 22 23 The Committee will consist of two Port of Seattle commissioners appointed by the commission 24 president after consultation with the commission at the beginning of each calendar year in which 25 the committee is active. 26 27 III. SCOPE OF WORK 28 29 The work of the Aviation Standing Committee shall include the following: 30 31 A. Develop and provide recommendations to the Commission on policies, programs and 32 strategies that advance the Port of Seattle's Century AgendaStrategy 2: Advance this 33 region as a leading tourism destination and business gateway. 34 35 B. Monitor the development of airport infrastructure projects and related planning and 36 design. 37 38 C. Review and provide recommendations to the Port of Seattle Commission on the 39 implementation of the Ground Transportation Policy Directive. 40 41 D. Review and provide recommendations to the Port of Seattle Commission on airport 42 customer service, sound insulation acceleration, the commercial aviation coordinating 43 commission and airport dining and retail. 44 Aviation Standing Committee Charter Page 1 of 4 45 E. Review and recommend to the Port of Seattle Commission pilot projects/research 46 opportunities to develop commission policy directives. 47 48 F. Review and recommend to the Port of Seattle Commission policies to support the 49 operation of the airport. 50 51 IV. AUTHORITY 52 53 A. In pursuit of its mission and scope, the committee is not legally authorized to act on behalf 54 of the Port of Seattle Commission, but is authorized to conduct the following activities: 55 56 B. Gather information, consider matters within the committee's scope of work, and provide 57 information, advice, and recommendations to the Port of Seattle Commission. 58 59 C. Communicate the priorities of the Port of Seattle Commission. 60 61 D. Engage in outreach efforts and activities to gather information to provide to the Port of 62 Seattle Commission. 63 64 E. If the committee determines that to meet its responsibilities it needs the independent 65 services of an outside advisor or consultant with aviation infrastructure or operations expertise, 66 it may propose the retention of such advisor or consultant to the commission for approval. 67 68 V. DURATION 69 70 The Aviation Committee is standing committee with broad purview over matters related to 71 aviation and will continue indefinitely until the commission repeals its charter. 72 73 VI. RESPONSIBILITY 74 75 A. The role of the committee chair(s) shall be to: 76 77 1. Preside at meetings and serve as committee sponsor(s); 78 79 2. Ensure that the committee addresses the purposes described in this charter; and 80 81 3. Set committee meeting agendas. 82 83 B. The Commission Policy Manager is the committee liaison, and commission specialists will 84 support the work of the committee as assigned. The role of the committee liaison shall be to: 85 86 1. Regularly update the commission on the work of the committee in memos, individual 87 briefings, and public session; 88 Aviation Standing Committee Charter Page 2 of 4 89 2. Support the work of the committee; 90 91 3. Develop, manage, and distribute meeting materials; 92 93 4. Provide logistical support including procuring meeting rooms, scheduling, creating 94 meeting records, and providing technical assistance; and 95 96 5. Coordinate with the primary executive staff contact to keep the Executive Director 97 and Airport Director informed about committee progress. 98 99 C. The Port of Seattle Director of Aviation Facilities and Capital Programs will support the 100 committee as the primary executive staff contact. The role of the executive staff contact shall be 101 to: 102 103 1. Inform the Executive Director and Aviation Director about committee progress; 104 105 2. Support the committee with timely and responsive information; 106 107 3. Coordinate with other executive staff in support of the committee's work; and 108 109 4. Serve as a resource for committee deliberation. 110 111 VII. MEETINGS 112 113 A. The committee will meet at least quarterly and will report to the commission in public 114 session to provide transparency as to progress made in executing its charter. 115 116 B. Workgroups composed of non-commissioner advisors and subject matter experts may be 117 formed by the committee to provide in-depth analysis of issues for the committee and are 118 expected to meet as frequently as needed. Workgroup meetings are not considered official 119 committee meetings for purposes of establishing a quorum or management of records by the 120 commission clerk. 121 122 C. A quorum of the committee is required to conduct official committee business. A quorum 123 is defined as the presence of both commissioners assigned to the committee. 124 125 D. Meetings of the Aviation Committee shall be open to the public when required by 126 applicable law or the bylaws of the Port of Seattle Commission. 127 128 E. Agendas will be prepared and made available to committee members in advance of 129 meetings. 130 131 F. Agendas for updates to the commission to be presented in public session will be published 132 as part of regular or special commission meeting notices. Aviation Standing Committee Charter Page 3 of 4 133 134 G. Minutes will be prepared and retained for all meetings of the committee. 135 136 H. Records of committee meetings, including any meeting minutes, shall be provided to the 137 commission clerk for appropriate retention in accordance with applicable law and best practices. Aviation Standing Committee Charter Page 4 of 4
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