6h Memo Terminal Accessibility and Safety Enhancements
COMMISSION AGENDA MEMORANDUM Item No. 6h ACTION ITEM Date of Meeting June 9, 2020 DATE: May 29, 2020 TO: Stephen P. Metruck, Executive Director FROM: Wendy Reiter, Director Aviation Security Wayne Grotheer, Director Aviation Project Management SUBJECT: Construction Authorization for Airport Terminal Accessibility and Safety Enhancements Phase II (CIP #C800862) Amount of this request: $ 3,784,000 Total estimated project cost: $19,900,000 ACTION REQUESTED Request Commission authorization for the Executive Director to advertise and award a major works construction contract for Phase II of the Airport Terminal Accessibility and Safety Enhancements (TSE) project at Seattle-Tacoma International Airport (Airport). The amount of this request is $3,784,000 for a total estimated project cost of $19,900,000. EXECUTIVE SUMMARY The TSE Phase II project is intended to improve passenger safety with the installation of structural bollards along the airport's arrivals and departures curbsides, the courtesy vehicle plaza, and the pedestrian sky bridge entrances in the main garage. The installation of these bollards has been identified as a key component of the overall comprehensive security program at the airport. The project will also complete American with Disabilities Act (ADA) access improvements along the arrivals and departures curbsides. Construction bids were opened for this project, in August 2019, that were significantly higher than the engineer's estimate. Due to the significant cost increase, and the widerange of costs between the bids, the bids were cancelled. The higher costs were attributed to three drivers: a sole vendor providing the bollards, mobilization costs, and labor risk associated with operational constraints along with an aggressive construction schedule. Staff has addressed these issues by pursuing owner furnished equipment for the bollards and re-phasing the project to minimize labor and logistics risks. The overall project increase was also subject to a majority-in-interest (MII) vote of signatory airlines and was approved in May 2020. Template revised January 10, 2019. COMMISSION AGENDA Action Item No. __6h__ Page 2 of 5 Meeting Date: June 9, 2020 JUSTIFICATION The Phase II of the TSE program is necessary as it will provide an improved safe environment for the airport passengers, vendors and staff. These improvements also provide ADA compliant access improvements as recommended by the Accessibility Study completed by the Open Doors Organization (ODO). These improvements support the port's goalof making Seattle-Tacoma International Airport the most accessible airport in the nation for people with disabilities. Diversity in Contracting Project staff worked with the Diversity in Contracting Department and have established eight percent (8%) women- and minority-owned business enterprise (WMBE) aspirational goal for the construction project. DETAILS On July 23, 2019, the project was advertised for construction bids with an engineer's estimate in the amount of $8,568,103. The Port cancelled the bids because all bids exceeded the engineers estimate and the Port determined it was in our best interest to re-design the project and delivery method. Based upon the bids received the total estimated project cost was $24,000,000. On January 28, 2020 the Commission authorized the procurement of the structural bollards as owner procured materials in an attempt to increase competition resulting in a lower bollard cost. A total of five proposals were received, ranging in cost from $1.5 to $2.9 million, and are currently under evaluation. The original scope had included sidewalk resurfacing, but in recent months the Aviation Division determined it would be prudent to remove that scope due to lack of support from airlines. In addition, the overall project costs have increased by $400,000 due to the additional health and safety requirements necessary to perform construction during the pandemic. Scope of Work The project will install security and ADA access improvements at the entrances to the main terminal from the arrivals and departures curbsides. The number of accessible loading zones will increase from two to twelve on the arrival's curbside, and from three to twelve on the departure's curbside. Security improvements will also be installed in the Main Garage at the entrance to each of the six sky bridges and along the third-floor courtesy vehicle plaza. The sidewalks will not be resurfaced. Schedule Activity Execute Purchase Contract - Bollards 2020 Quarter 2 Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA Action Item No. __6h__ Page 3 of 5 Meeting Date: June 9, 2020 Advertise for Construction Bids 2020 Quarter 2 Start Construction / Issue Notice to Proceed 2020 Quarter 3 Construction Complete / In-Use Date 2021 Quarter 3 Cost Breakdown This Request Total Project Design $0 $2,857,104 Construction $3,784,000 $17,042,896 Total $3,784,000 $19,900,000 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 Do not proceed with Phase II of the TSE project Cost Implications: $1,035,000 for a total of $4,352,000 (includes Phase I) Pros: (1) No capital investment by the Port Cons: (1) Does not increase the safety and security of the occupants of the Main Terminal. (2) Does not enhance ADA accessibility at the Main Terminal curbside. (3) Does not enhance aesthetics of the Main Terminal curbside and courtesy vehicle plaza. (4) The procurement of the structural bollards would need to be cancelled and a total of $1,035,000 would need to be expensed. This is not the recommended alternative. Alternative 2 Proceed with Phase II of the TSE project including sidewalk resurfacing. Cost Implications: $20,582,912 for a total of $23,900,000 (includes Phase I) Pros: (1) The safety and security of the occupants of the Main Terminal will be increased. (2) The arrivals and departures curbsides will become compliant with current ADA standards and helps expedite achieving the Port goal of making the Airport the most accessible airport for people with disabilities in the nation. (3) The arrivals and departures curbsides, and courtesy vehicle plaza, will be resurfaced to improve the aesthetics of the curb front that greets passengers as they arrive and depart the Airport. Cons: (1) Requires a capital investment of $20,582,912 by the Port. Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA Action Item No. __6h__ Page 4 of 5 Meeting Date: June 9, 2020 (2) Sidewalk resurfacing scope is not supported by the airline tenants. This is not the recommended alternative. Alternative 3 Proceed with bollard installation and ADA access ramp improvements. The sidewalk resurfacing is not included. Cost Implications: $16,582,912 for a total of $19,900,000 (includes Phase I) Pros: (1) The safety and security of the occupants of the Main Terminal will be increased. (2) The arrivals and departures curbsides will become compliant with current ADA standards and helps expedite achieving the Port goal of making the Airport the most accessible airport for people with disabilities in the nation. Cons: (1) Requires capital investment of $16,582,912 by the Port. (2) Does not take advantage of an opportunity to resurface the sidewalks as one construction contract, reducing the total cost to the Port for both efforts, and minimizing construction impacts on the traveling public, should sidewalk resurfacing be desired at a later date This is the recommended alternative. FINANCIAL IMPLICATIONS Cost Estimate/Authorization Summary Capital Expense Total COST ESTIMATE Original estimate $9,854,000 $0 $9,854,000 Previous changes net $5,469,546 $792,454 $6,262,000 Current change $4,072,339 ($288,339) $3,784,000 Revised estimate $19,395,885 $504,115 $19,900,000 AUTHORIZATION Previous authorizations $15,611,885 $504,115 $16,116,000 Current request for authorization $3,784,000 $0 $3,784,000 Total authorizations, including this request $19,395,885 $504,115 $19,900,000 Remaining amount to be authorized $0 $0 $0 Annual Budget Status and Source of Funds This project was included in the 2020 2024 capital budget and plan of finance with a budget amount of $15,323,000. A budget increase of $4.1M was transferred from the Aeronautical Reserve CIP (C800753) resulting in zero net change to the Aviation capital budget. The funding Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA Action Item No. __6h__ Page 5 of 5 Meeting Date: June 9, 2020 source will be existing revenue bonds. This project was initially approved by the signatory airlines via the April 2019 MII vote, and again in May 2020 for the budget increase. Financial Analysis and Summary Project cost for analysis $19,900,000 Business Unit (BU) Terminal Building Effect on business performance NOI after depreciation will increase due to inclusion of (NOI after depreciation) capital (and operating) costs in airline rate base. IRR/NPV (if relevant) N/A CPE Impact $.10 in 2022 Future Revenues and Expenses (Total cost of ownership) Port staff does not anticipate a significant change in the on-going operation and maintenance costs associated with these efforts since minimal preventive maintenance is performed on the security and access improvements. ATTACHMENTS TO THIS REQUEST (1) Presentation slides PREVIOUS COMMISSION ACTIONS OR BRIEFINGS January 28, 2020 The Commission authorized the purchase of structural bollards for Phase II of the Airport Terminal Accessibility and Safety Enhancements project. May 3, 2019 The Commission authorized the advertisement and execution of a major works construction contract for Phase II of the Airport Terminal Accessibility and Safety Enhancements project. January 30, 2018 The Commission authorized the design and preparation of contract bid documents for Phase II of the Airport Terminal Safety and Security Enhancements project. October 24, 2017 The Commission authorized the design, preparation of contract bid documents, advertisement and execution of a major works construction contract for Phase I of the Airport Terminal Safety and Security Enhancements project. Template revised June 27, 2019 (Diversity in Contracting).
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