8b Memo L3 Harris Maintenance Contract
COMMISSION AGENDA MEMORANDUM Item No. 8b ACTION ITEM Date of Meeting September 8, 2020 DATE: September 1, 2020 TO: Stephen P. Metruck, Executive Director FROM: Krista Sadler, Director Technology Delivery SUBJECT: Aviation Flight Tracking, Noise Monitoring and Complaint Management System Maintenance Contract Authorization (Short Form) Amount of this change order: $1,600,000 ACTION REQUESTED Request Commission authorization for the Executive Director to execute a change order with L3 Harris for the Aviation Flight Tracking, Permanent and Portable Noise Monitoring and Complaint Management System in an amount not-to-exceed $1,600,000 for a term of up to five years. This reduces cost for an increased length of the contract. SUMMARY As a function of the Aviation Environment and Sustainability Department, the Noise Programs Office operates a noise and operations monitoring system to ensure airline compliance with noise abatement procedures, investigate citizen inquiries, and provide information to the public, airline partners and the Federal Aviation Administration (FAA). Twenty-four permanent and two portable noise monitors located throughout the region record sound levels which are correlated with flight track data to provide information for the Annual Fly Quiet Awards program and assist with updating the Port's website. This contract also includes maintaining a complaint receiving and filing system that is capable of correlating complaints with flight tracks. Annual maintenance and license fees for the current system, procured via a competitive procurement in 2014, are provided by L3 Harris. In exchange for a contract with a five-year term, L3 Harris has offered a discount of approximately 15% over a year-to-year payment alternative. No changes to the current level of service are included with the new contract. The estimated amount of the contract includes a 9% contingency to accommodate expansion if needed. This request was removed from the Commission consent agenda at the August 11, 2020, meeting due to additional questions presented to the Commission through public comment. Those questions have been addressed by staff to the Commission separately from this memo. Staff from the Airport Noise Office will be available at the meeting to answer any questions. Template revised April 12, 2018. COMMISSION AGENDA Action Item No. 8b Page 2 of 2 Meeting Date: September 8, 2020 The L3 Harris Aviation Flight Tracking, Permanent and Portable Noise Monitoring and Complaint Management System contract documents are available on the Port of Seattle website through the following public record requests. https://portofseattle.nextrequest.com/requests/20-314 https://portofseattle.nextrequest.com/requests/20-294 https://portofseattle.nextrequest.com/requests/19-112 No funds are authorized as part of this request. Annual costs will be budgeted in the Information and Communication Technology Operating Budget. ATTACHMENTS TO THIS REQUEST None Template revised September 22, 2016; format updates October 19, 2016.
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