8a Presentation Bylaws Review
Item Number: 8a_supp Meeting Date: October 13, 2020 2020 Commission Bylaws and Rules of Procedure Amendment Package Michelle M. Hart, MMC Port of Seattle Commission Clerk Presentation Overview Status of the Review What is Proposed and Why? Key Areas of Substantive Change Next Steps 2 Status of the Review Resolution No. 3772 February/March Laid on the Table/Set Aside Due to Pandemic Opportunity to Renew Review New Package Brought Forward 3 Status of the Review Resolution No. 3778 October Incorporates Previously Proposed Technical Amendments Substantive Amendments Includes New Amendments 4 Commission Bylaws are structured consistent with Robert's Rules of Order Article I Object Article II Commissioners Article III Officers Article IV Meetings Article V Committees Article VI Rules of Order 5 What is Proposed? Omnibus Amendment Several Technical/Grammatical Amendments Review Required Every Three Years 27 Substantive Amendments Process Clarifications Process Changes 6 Why is It Proposed? Purpose of the 3-Year Review Transparency Predictability Flexibility Structure/Organization Accuracy Consistent with State Law, Port Policy, Parliamentary Procedure, and Practice of the Commission 7 Key Areas of Substantive Change Meeting Procedures August and November Meetings Held the 3rd Tuesday Executive Session Start Time Change Changes to the Agenda Order of Business 8 Key Areas of Substantive Change Meeting Procedures Public Comment is Port-Specific Renames Formal Non-procedural Motions of the Body to "Orders" 9 Key Areas of Substantive Change General Procedural Notification of Media Publications to President in Advance of Publication Order and Decorum Orderly Conduct in Public Meetings 10 Key Areas of Substantive Change General Procedural Travel Authorization - Port Policy AC-2 2/3rd Vote Requirement Removed for Non-timely Filing of Amendments Abstentions Members Required to Vote on All Questions Put Before Them 11 Key Areas of Substantive Change Committees Operational Procedures Shift to Committee Charters and Work Plans Work Plans Required Based on Commission Priorities and Year-End Reporting for Standing Committees Two Consecutive Year Limitation on Term (One Year Break Provision/Waiver Provision) 12 Next Steps Continue to Take Questions Amendment Package would be Adopted Wholesale with Individual Amendments Moved Separately at the October 27, 2020, Meeting October 27, 2020, for Commission Consideration 13 QUESTIONS? 14
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