8e Attachment Interlocal Agreement with NWSA
Item No. 8e_attach Meeting Date: November 10, 2020 INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE THIS INTER-LOCAL AGREEMENT ("Agreement") is entered into by and between the Port of Seattle, a Washington municipal corporation, ("POS") and The Northwest Seaport Alliance, a Washington Port Public Development Authority ("NWSA") (referred to herein individually as "Party" and collectively as the "Parties"). WHEREAS, the Port of Tacoma and the Port of Seattle have entered into an agreement to establish The Northwest Seaport Alliance pursuant to the following federal and state authorities: (1) the FMC Discussion Agreement, (2) an interlocal agreement with delegated powers exercised pursuant to the port joint powers statute (RCW 53.08.240) which expressly permits joint operation and investment outside of a port's district, (3) RCW 39.34.030, the state Interlocal Cooperation Act, and (4) pursuant to ESHB 1170, WA Session Laws of 2015-6, (Chapter 53.57 RCW), which authorizes the Ports to create a port development authority to use, operate and manage certain marine facilities jointly, to be known as the NWSA; WHEREAS, in order to improve efficiency in obtaining, the services necessary for the development, redevelopment, repair and maintenance of new and existing facilities, and providing for the operation of The Northwest Seaport Alliance, NWSA and POS desire to retain support services from one another pursuant to the terms and conditions contained herein; and WHEREAS, the Parties are authorized, pursuant to Chapter 39.34 RCW (the Inter-local Cooperation Act), to enter into this Inter-local agreement. NOW, THEREFORE, the Parties agree as follows: I. General Provisions for Support Services A. Duration of this Agreement. Services to be provided under the terms of this Agreement will be provided during Calendar Year 2021. This Agreement and attached Service Directive exhibits are effective between January 1, 2021 and December 31, 2021. Subsequent Inter-Local Agreements for Support Services, if any, will be executed on an annual basis. B. Services Provided. The NWSA and POS have agreed to provide support services to one another as defined in the Service Directive exhibits attached to this Agreement. Each Service Directive exhibit defines the scope of services, cost for services, charge methodology, and service level expectations for each service area to be provided. The NWSA and POS, in their respective sole discretion, may obtain the services under this Agreement from entities other than the Parties to this Agreement. 1 INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE C. Communications. Each Service Directive exhibit identifies the contact people for the Parties that will coordinate the work for each service area. It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. D. Employment, Policies and Procedures. During the term of this Agreement, individuals providing support services will remain full-time employees of their respective employer, who shall continue to be responsible for salary, benefits and retirement contributions. Nothing contained herein shall be construed as creating an employer/employee relationship between the individuals providing support services and the entity receiving the services. Staff providing support services will follow the policies and procedures of their respective employer in conducting the work. E. Billing Rate and Procedures. The charge for services will be determined during the budget cycle for the coming fiscal year. Based on the type of support service and as reflected on each specific Service Directive exhibit, costs will be allocated in one of the following ways: (1) monthly based on a fixed charge or formula, (2) charged to projects based on developed charge out rates or (3) performed as a fee for service based on predetermined charged out rates. F. Independent Municipal Governments. The Parties hereto are independent governmental entities and nothing herein shall be construed to limit the independent government powers, authority or discretion of the governing bodies of each Party. It is understood and agreed that this Agreement is solely for the benefit of the Parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents of any Party shall be deemed, or represent themselves to be, employees of any of the other Party. G. Legal obligations. This Agreement does not relieve either Party of any obligation or responsibility imposed upon it by law. H. Timely Performance. The requirements of this Agreement shall be carried out in a timely manner according to a schedule negotiated by and satisfactory to the Parties. I. Recording. Copies of this Agreement shall be posted to the web sites of the Parties. J. Audit of Records. During the term of this Agreement, and for a period not less than six (6) years from the date of termination, records and accounts pertaining to the work of this Agreement and accounting therefore shall be kept by each Party and shall be available for inspection and audit by representatives of either Party and any other entity with legal entitlement to review said records. If any litigation, claim, or audit is commenced, the records 2 INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE and accounts along with supporting documentation shall be retained until all litigation, claims, or audit finding has been resolved, even though such litigation, claim, or audit continues past the six-year (6) retention period. This provision is in addition to and is not intended to supplant, alter or amend records retention requirements established by applicable state and federal laws. II. Dispute Resolution A. Process. The Parties' designated representatives under Paragraph III herein shall use their best efforts to resolve disputes between the Parties. If the designated representatives are unable to resolve a dispute, then each Party's responsible Project Directors shall review the matter and use their best efforts to resolve it. If the Project Directors are unable to resolve the dispute, the matter shall be reviewed by the department director or chief executive officer of each Party or his or her designee. The Parties agree to exhaust each of these procedural steps before seeking to further resolve the dispute in any other forum. Any controversy or claim arising out of or relating to this Interlocal Agreement, or the breach thereof, which is not settled by agreement between the Parties, shall be settled by mediation in the State of Washington, in Pierce or King Counties. In the event either Party reasonably believes mediation will not result in a solution to the disagreement, mediation may be waived. B. Controlling law & Venue. This Agreement shall be construed and enforced according to the laws of the State of Washington. III. Notices A. Contact Persons. Any notice, demand, request, consent, approval or communication that either Party desires or is required to give to the other Party shall be in writing addressed to the other Party at the addresses as follows unless otherwise indicated by the Parties to this Agreement: NWSA: Erin Galeno, Chief Financial and Admin Officer PO Box 1837 Tacoma, WA 98401 egaleno@portoftacoma.com Port of Seattle: Dan Thomas, Chief Financial Officer PO Box 1209 Seattle, WA 98111 thomas.d@portseattle.org B. Receipt. Notice shall be deemed "received" on the date of actual delivery or the first attempted delivery as shown on the return receipt if mailed with the United States Postal 3 INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE Service by certified mail, return receipt requested, otherwise receipt if presumed three days after deposit of mail into US Mail, or by receipt of email. IV. Indemnification and Hold Harmless A. The Parties release each other from, and shall defend, indemnify, and hold each other and agents, employees, and/or officers harmless from and against all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, made by or on behalf of the other Party and/or its agents, employees, officers, and/or subcontractors, arising out of or in any way related to this Agreement, unless and except to the extent the same be caused in whole or in part by the negligence of a Party or its agents, employees, and/or officers. B. This Agreement includes a waiver of subrogation against all losses sustained by either Party and/or its agents, employees, officers, subcontractors, and/or insurers, arising out of or related to this Agreement except to the extent the Parties' losses are caused in whole or in part by the negligence of the other Party or its agents, employees, and/or officers. C. Each Party specifically assumes liability for actions brought by its own employees against the other Party and for that purpose each Party specifically waives, as respects the other Party only, any immunity under the Worker's Compensation Act, RCW Title 51. D. Both Parties recognize that this waiver was the subject of mutual negotiation. In the event any Party incurs attorney's fees, costs or other legal expenses to enforce the provisions of this Agreement against the other Party, all such fees, costs and expenses shall be recoverable by the prevailing Party. E. No liability shall attach to any of the Parties by reason of entering into this Agreement except as expressly provided herein. F. Each Party agrees that it will include in any contract which is related to the work of this Agreement a provision requiring the contractor to defend, indemnify and hold harmless all the Parties to this Agreement against any claims arising out of or related to the work of the contractor. G. The provisions of this Article shall survive any termination or expiration of this Agreement. 4 INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE V. Severability If any term or provision of this Agreement, or its application to any person or circumstance is ruled invalid or unenforceable, the remainder of this Agreement will not be affected and will continue in full force and effect. VI. Limits of Financial Obligations/Property ownership. Except as provided above, each Party shall finance its own conduct of responsibilities under this Agreement. No ownership of property will transfer as a result of this Agreement. VII. Entire Agreement/Amendment This Agreement, together with any documents incorporated by reference shall constitute the entire agreement between the Parties with respect to the Services to be provided and shall supersede all prior agreements, proposals, understandings, representations, correspondence or communications relating to the subject matter hereof. No modification or amendment of this Agreement shall be valid and effective unless approved by both parties in writing. WHEREFORE, the parties have executed this Agreement this ______ day of ______, ______. Northwest Seaport Alliance Port of Seattle John Wolfe Stephen P. Metruck Chief Executive Officer Executive Director Date Date 5 INTER-LOCAL AGREEMENT FOR SUPPORT SERVICES BY AND BETWEEN THE PORT OF SEATTLE AND THE NORTHWEST SEAPORT ALLIANCE Attached Support Service Directives for Calendar Year 2021 Support Service Agreement between NWSA and POS: Exhibit 1 Accounting, Finance, Treasury & Risk Management Support Services Exhibit 2 Legal and Public Records Support Services Exhibit 3 Information & Communication Technology and Security Support Services Exhibit 4 External Relations Support Services Exhibit 5 Portfolio Management Support Services Exhibit 6 Capital Development Support Services Exhibit 7A Port of Seattle Police Support Services Exhibit 7B Security Support Services Exhibit 8 Marine Maintenance Support Services Exhibit 9 Central Procurement Office Support Services Exhibit 10 Managing Member and Executive Support Services Exhibit 11 Pier 69 Facilities Management Support Services Exhibit 12 Environmental and Planning Support Services Exhibit 13 Tribal Coordination Support Services Exhibit 14 Labor Relations Support Services Exhibit 15 Additional Support Services as Needed 6 EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services EXHIBIT POS 01 Service Directive for Accounting, Finance, Treasury & Risk Management Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Accounting i) Prebilling tasks (such as balancing, reconciliation, review of billing data) for activity based billings, i.e. utilities (1) Surety document maintenance (such as maintaining the original document onsite, quarterly reconciliation, and forwarding original document when needed for collection) (2) Use tax (state) filing for items procured in North Harbor ii) Accounts payable services for The NWSA for South Harbor activity iii) Project accounting services to support project delivery for the NWSA. (1) Project cost tracking and review of project costs for proper classification. (2) Capitalization policy analysis and application to projects (3) Capital Project Spending reporting and comparison to budget, coordinate Cash Reimbursement for 50% of total project spending on monthly basis iv) General accounting services for NH financial transactions associated with The NWSA (1) In conjunction with POT, provide information, resources and expertise to ensure The NWSA is in compliance with Generally Accepted Accounting Principles, ILA for Support Services By and Between EX01-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services Government Accounting Standards and specific Accounting policies as developed by The NWSA (2) Services to support external financial audit, single audit of financial reporting and compliance with policies and state and federal statutes v) Grant accounting services for SH federal and state grants. (1) POS Accounting has provided and discussed grant compliance requirements with NWSA accounting in accordance with 2 CFR 200.331. Applies to grants where POS is grantee and NWSA is sub-recipient. b) Finance & Budget i) Provide Operating Budget services to include: (1) Partner with POT staff to compile North Harbor budget ii) Provide Capital Budget services (1) No capital budget services provided by POS to NWSA iii) Provide Financial Analysis Services to include: (1) Business Development (a) Review and provide feedback or suggestions on project analyses. (2) Policy (a) Work collaboratively on financial policy and procedure issues as initiated by any of the three entities or as required for NWSA function. (3) Funding (a) Assess fundability and funding options for NWSA decision on investments. (b) Review and collaborate on long-term forecasting. c) Treasury i) Provide Banking services, including but not limited to: (1) No routine banking services provided by POS to the NWSA, however, certain Accounting activities (see section 3, a, i, (1) and 3, a, ii) flow through POS main bank account. ii) Provide Investment services, including but not limited to: (1) Invest the working capital liquidity fund for North Harbor projects. d) Risk Management ILA for Support Services By and Between EX01-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services i) Provide risk management services to The NWSA for NWSA-licensed properties in King County and as requested. Scope includes negotiation/update of insurance policies; process claims; consult on risk management aspects of contracting. ILA for Support Services By and Between EX01-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Item Method of Basis for Charge Hourly Rate, 2021 and (from list Charges1 Fixed Budgeted Department # above) Percentage Amount2 (Acct if or Formula appropriate) Accounting AFR Core 3.a.iv Fixed Charge based on the 2.24% of 15,309 Services standard allocation. actual Dept# 2210 spending AFR Revenue 3.a.i Fixed Based on support 1.0% of 22,155 Services services and activities actual Dept# 2220 provided by staff to spending each operating division and NWSA. AFR 3.a.ii Fixed Based on support 1.5% of 28,887 Disbursements services and activities actual Dept# 2240 provided by staff to spending each operating division and NWSA. AFR General 3.a.iii-v Fixed Based on support 2.24% of 46,099 Accounting services and activities actual Dept# 2260 provided by staff to spending each operating division and NWSA. AFR Financial 3.a.iv Fixed Charge based on the 2.24% of 22,650 Reporting standard allocation. actual Dept# 2290 spending Finance 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX01-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services Finance & 3.b.i-iii Fixed Based on estimated 8.15% of 186,625 Budget support services actual Dept# 2100 provided by each spending staff to each operating division and NWSA. Maritime 3.b.i-iii Fixed Based on estimated 7.0 % of 78,857 Finance & support services actual Budget provided by each spending Dept# 6210 staff to each operating division and NWSA. Environmental 3.b.i-iii Fixed Based on estimated 0.89% of 5,035 Finance support services actual Dept# 6211 provided by each spending staff to each operating division and NWSA. Treasury 3.c.ii Fixed Investments: Based Included in on NWSA funds % the cost share of POS PIF allocation for Dept 2100 Banking: see Included in Accounting/AFR the cost Revenue and AFR allocation Disbursements, 3, a, i for Dept and 3,a,ii, 2100 respectively Risk Management Risk 3.d.i Fixed Charge based on the 2.24% of 17,166 Management standard allocation. actual Dept# 1330 spending Insurance 3.d.i Fixed Property insurance is 100% of 604,622 Property direct charged to the property Dept# 1335 subclass for the insurance for NWSA, and based on Port replacement value of properties. the property. Insurance 3.d.i Fixed Excess marine liability 0.61% for all TBD Excess Marine is based on the cost liability Liability allocation provided insurance. Dept# 1335 by the NWSA. ILA for Support Services By and Between EX01-5 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services Insurance All 3.d.i Fixed All other insurance 0.61% for all TBD Other allocated to the liability Allocated subclass direct at insurance. Dept# 1335 2.07%. Based on property value and cost of risk in each operating division and NWSA 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology The NWSA to POS a) None. 7) Service Level Expectations: a) Before January 1, 2021, agreements will be made on desired standard report formats and frequencies. b) Accounting services will be provided on standard schedules consistent with, and coordinating with, POT and POS accounting schedules. c) Retention of key financial reports and information in compliance with state requirements. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. ILA for Support Services By and Between EX01-6 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Accounting Accuracy 1. Accurate activity based billing data 1. 100% Accounts Receivable Accounting Management 1. Public works contracts paid within 1. 100% Accounts Payable statutory period. 2. $0 2. Open payables over 60 days 3. Resolved 3. Rec'd not invoiced report reconciled within 1 weekly month Accounting Accuracy 1. Project costs accurately reflected in Projects the project subledger and reconciles to GL. 2. Project reviewed and analyzed for capital vs. expense accounting before spending begins, provided timely and complete Asset Plans are submitted to POS Accounting by the project management groups. Accounting - Time Based 1. Monthly Fin'l package avail 1. 13th bus day General a. SH data avail a. 8th bus day b. Cashflow avail b. 9th bus day c. NH data avail c. 10th bus day 2. Annual audited financial statements 2. April 30th avail. Accounting Grants Accuracy 1. Audit Findings 1. 0 Finance Budget Time Based 1. Provide North Harbor budget 1. (date updated information by agreed upon dates annually) 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX01-7 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 01 - Service Directive: Accounting, Finance, Treasury & Risk Managment Support Services Finance Financial Time Based 1. Provide timely response and 1. Timely Analysis feedback regarding NWSA analyses, policies or procedures. Treasury Management 1. Maintain investments consistent 1. 100% Investments with investment guidelines, compliance prioritizing Safety, Liquidity and Return of Principle, in that order. 8) Primary Contacts: a) NWSA David Morrison b) POS Dan Thomas It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. ILA for Support Services By and Between EX01-8 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 02 - Service Directive: Legal & Public Records Management Support Services EXHIBIT POS - 02 Service Directive for Legal & Public Records Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1. Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2. Time period: This agreement is for calendar year 2021. 3. Scope of Services to be provided by POS to The NWSA a) Legal & Public Records Management i) Provide legal services to The NWSA associated with NWSA-licensed properties, contracts, NWSA legal matters and workplace responsibility. Coordinate with POT legal support and outside counsel. The major areas POS attorneys will possibly cover include public works, contracts, leasing, land use, and environmental matters for the NWSA. ii) Provide legal services for project-specific environmental matters, litigation, specific claims, focused contract negotiations, etc. iii) Coordinate services of outside counsel as appropriate. iv) Provide POS portion of state-mandated NWSA records management, and support for NWSA PDR requests. This work will be done at the direction of Alliance Public Records Officer Erin Galeno. ILA for Support Services By and Between EX02-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 02 - Service Directive: Legal & Public Records Management Support Services 4. Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly Rate, 2021 and Item Charges1 Fixed Budgeted Department # (from Percentage Amount2 (Acct if list or Formula appropriate) above) Attorney 3.a.i-iii Fixed Charge based on the Standard Direct Services direct charge and allocation is Charge: Dept# 1310 standard allocation. 2.24% of $13,499 actual Allocation: spending $63,728 Total: $77,227 Records 3.a.iv Fixed Charge based on the 2.24% of $10,170 Management standard allocation. actual Dept# 1311 spending 5. Scope of Services to be provided by The NWSA to POS a) None. 6. Cost for Service and Charge Methodology NWSA to POS a) None. 7. Service Level Expectations: a) To Be Determined b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX02-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 02 - Service Directive: Legal & Public Records Management Support Services Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Specific, Target Measure3 Measurable, Achievable, Relevant, Time Bound) Records Time Based Initial acknowledgement of Public 5 working days Records request sent to requester Initial response due date communicated 100% to requester within 5 days Records Time Based Fulfill state JLARC annual Public Records 100% Response reporting due July 1 Records Management Records coordinators are trained on 100% state records retention, reporting and disclosure laws All commissioners and records staff meet current Open public Meetings and 100% Open Public Records training requirements Records Accuracy All responsive records are identified, 100% gathered and delivered pursuant to the request 8. Primary Contacts: a) NWSA Dana Henderson b) POS Tom Tanaka 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX02-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 02 - Service Directive: Legal & Public Records Management Support Services It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. ILA for Support Services By and Between EX02-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 03 - Service Directive: Information & CommunicationTechnology and Security Support Services EXHIBIT POS - 03 Service Directive for Information & Communication Technology and Security Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Information Technology i) 4 POS owned PCs are used currently used by NWSA personnel to facilitate communication with POS employees and provide access to Port systems. No additional PCs will be purchased or supported and options to reduce will be analyzed. ii) Provide technology for the POS support service groups that will be providing services to the NWSA. This may include (but is not limited to): MAXIMO, CAD, Police Systems (including 911 dispatch), Financial Systems, Project Delivery System, Construction Document Management System, Contractor Management Systems, Debt Management System, Emergency Communications, Engineering Archives, Access Control ID Badge, and GIS, as well as PC, desktop software and technology infrastructure support for those groups that are providing support to the NWSA. iii) Miscellaneous service requests or new Port owned equipment outside of services specifically listed in (i), (ii), and (iv) will be charged on a time and materials basis. This could include PC replacements or enhancements to Port supported systems. iv) Provide support for Marine Terminals Information System, used by NWSA staff. b) Information Security ILA for Support Services By and Between EX03-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 03 - Service Directive: Information & CommunicationTechnology and Security Support Services i) Provide cyber security protection, detection, and response services and business continuity and disaster recovery programs for the POS support service groups that will be providing services to the NWSA. This may include (but is not limited to): MAXIMO, CAD, Police Systems (including 911 dispatch), Financial Systems, Project Delivery System, Construction Document Management System, Contractor Management Systems, Debt Management System, Emergency Communications, Engineering Archives, Access Control ID Badge, and GIS, as well as PC, desktop software and technology infrastructure support for those groups that are providing support to the NWSA. 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area and Service Method of Basis for Charge Hourly Rate, 2021 Department # Item Charges1 Fixed Budgeted (Acct if appropriate) (from Percentage Amount2 list or Formula above) PC and Service 3.a.i Fixed allocation N/A 0% of PC- $0 Desk Support related costs Indirect Technology 3.a.ii ICT costs are PC Counts for Estimated at $850,287 Support. allocated to Infrastructure, PC 3.5% of total Charges for POS subclasses of Support and Service ICT budget service providers POS service Desk. (~$24.4M) using technology groups which while working for are then Systems Support Costs NWSA. reallocated to for Business Dept# 1910, 1970 NWSA as Applications. appropriate. Direct Support 3.a.iii Direct charges Service requests or Time and $0 Dept# 1910 additional equipment materials requested from NWSA staff for miscellaneous 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX03-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 03 - Service Directive: Information & CommunicationTechnology and Security Support Services IT services while they are at P69, or accessing Port of Seattle systems Direct Support 3.a.iv Direct charges Support for current Estimated $640 Dept# 1970 version of Marine annual labor Terminals Information costs System Indirect 3.b.i Costs are PC Counts Estimated at $62,710 Information allocated to 3.58% of Security Support. subclasses of total budget Charges for POS POS service (~$1.8M) service providers groups which while working for are then NWSA. reallocated to Dept #1980 NWSA as appropriate. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 7) Service Level Expectations: a) To Be Determined b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. The POS technology ticketing system, Freshservice, should be used to ensure visibility regarding an outage or service issue. ILA for Support Services By and Between EX03-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 03 - Service Directive: Information & CommunicationTechnology and Security Support Services Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) 8) Primary Contacts: a) NWSA Erin Galeno b) POS Information Technology Matt Breed It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX03-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 04 - Service Directive: External Relations Support Services EXHIBIT POS - 04 Service Directive for External Relations Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Government Relations i) Represents the NWSA's legislative interests with federal officials, staff and agency representatives. ii) Represents the NWSA's legislative interests with local officials and staff and tribal governments in King County. b) Community Relations i) Establish and maintain NWSA relationship with community organizations in King County to build support for the NWSA's mission and activities. c) Communications i) Represents the NWSA to media. ILA for Support Services By and Between EX04-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 04 - Service Directive: External Relations Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly 2021 and Item Charges1 Rate, Fixed Budgeted Department # (from list Percentage Amount2 (Acct if above) or Formula appropriate) External 3.a Fixed External Relations will provide 6.68% of $489,380 Relations services to The Northwest actual Dept #1420 Seaport Alliance (NWSA) on spending issues and projects where the unique knowledge, capabilities and relationships of the POS homeport staff are essential to advancing NWSA business priorities and the Port of Seattle's Century Agenda objectives. The cost allocation is based on the estimated staff time supporting each operating division and the NWSA. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 7) Service Level Expectations: a) External Relations will provide any necessary services to the NWSA. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX04-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 04 - Service Directive: External Relations Support Services negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Government Management Develop annual legislative agenda for Sufficient Progress Relations MM to approve and make sufficient progress toward achieving goals within. Community Management Develop annual community outreach Sufficient Progress Relations plan and make sufficient progress toward achieving goals within. POS staff will serve as the lead for the NWSA Annual Breakfast as well as any unplanned NWSA events in the North harbor. Communications Management Respond to media requests in timely and Timely professional manner. The POS maritime media officer will be the primary spokesperson for the Alliance on issues residing in the North harbor. POS staff will provide maritime clips to all commissioners and appropriate staff. 8) Primary Contacts: a) NWSA Kurt Beckett b) POS Pearse Edwards 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX04-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 04 - Service Directive: External Relations Support Services It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. ILA for Support Services By and Between EX04-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 05 - Service Directive: Portfolio Management Support Services EXHIBIT POS - 05 Service Directive for Portfolio Management Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Property Management i) For NWSA-licensed properties in King County, POS staff will provide property management information tracking including updating of software system for lease management, property management, tenant management, insurance and surety compliance management, coordination with utility billing/invoicing, and current routine reporting. Additional reports as requested may be subject to additional charges. ii) For NWSA-licensed properties in King County, POS staff will provide utility administration including processing of utility invoices and billing of tenants their share of utility expense as well as reimbursement of tenants paying utility providers directly where Port or other tenants are also using those services. Services also include budgeting for relevant utility revenue and expense accounts. ILA for Support Services By and Between EX05-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 05 - Service Directive: Portfolio Management Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area and Service Method Basis for Charge Hourly Rate, 2021 Budgeted Department # Item of Fixed Amount2 (Acct if appropriate) (from Charges1 Percentage list or Formula above) Portfolio 3.a Fixed Percentage of Portfolio 18.65% of $193,738 Management (also Management department actual includes Central costs based on analysis of spending Harbor Mgmt, work activities as Maritime Industrial determined in connection Admin, Marina with development of 2018 Office & Retail Operating Budget and actual Mgmt) employee time recorded on Dept# 6230 bi-weekly payroll time reporting. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology The NWSA to POS a) None. 7) Service Level Expectations: a) Timely and accurate. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX05-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 05 - Service Directive: Portfolio Management Support Services Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Lease Time-Based Provide reports of provisions (ticklers) in Number of days Administration and a timely manner to allow time for NWSA vary by provision Utilities managers to take steps to ensure continued tenant compliance Timing of lease processing steps from lease draft to billing subject to the goals outlined in the approved Port Lease Administration Procedures. 8) Primary Contacts: a) NWSA Tong Zhu b) POS Melinda Miller, Joe Pelonio It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX05-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 06 - Service Directive: Capital Development Support Services EXHIBIT POS - 06 Service Directive for Capital Development Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Infrastructure Project Delivery i) POS staff will support The NWSA with project delivery for NWSA projects in King County. Services include project management, engineering, public works contract procurement, construction management, construction safety, and construction inspection. b) Port Construction Services (PCS) i) NWSA will contract with Port Construction Services for small works construction services at NWSA-licensed properties in King County. c) Seaport Project Management (SPM) i) POS staff will support The NWSA with project delivery including budget support for NWSA projects in King County. Services for projects start from the initial phase of project initiation to the last phase of project closeout. SPM project delivery processes include the following phases: initiation, planning, design, execution, any grant related work and closeout. ILA for Support Services By and Between EX06-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 06 - Service Directive: Capital Development Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly Rate, Fixed 2021 Budgeted and Item Charges1 Percentage or Amount2 Department # (from list Formula (Acct if above) appropriate) 3.a Project Expense Projects, $290,962 Charge Direct Charge & Engineering Project Costing Depts Node overhead O1600 3.a FFS Variable Driven 14.69% of actual $3,191,776 x Charge allocation spending 14.69% = for department $468,872 (*) expense 3.b Project Expense Projects, $0 Charge Direct Charge & Port Project Costing Construction overhead Services 3.b FFS Variable Driven 1.05% of actual $3,618,904 x Depts #1700 Charge allocation spending 1.05% = for department $37,985 (*) expense 3.c Project Expense Projects $179,489 Charges and Direct Charges & Direct Charge Seaport Project Markup Exp Management 3.c FFS Variable Driven 53.15% of actual $609,751 Dept #6260 Charge allocation spending 53.15% = for department $324,083 (*) expense *Amounts identified in this table reflect only the Operating Budget and do not include the Capital Budget spending. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX06-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 06 - Service Directive: Capital Development Support Services 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 7) Service Level Expectations: a) Will provide any necessary services to the NWSA. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Conformance with Management Projects appropriately authorized and 0 Deficiencies appropriate and work completed in accordance with reported on the applicable policies appropriate policies and procedures Compliance Report and procedures Scope Accuracy Project definitions, as defined in the basis Properly of design or 30% design documents, are documented accurate and complete 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX06-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 06 - Service Directive: Capital Development Support Services Budget Accuracy Projects are completed within authorized Project spending amounts does not exceed current authorization Schedule Accuracy Work is delivered on time Schedules are developed and agreed to by all parties 8) Primary Contacts: a) NWSA Kurt Beckett b) POS I. Engineering Tina Soike II. Project Management Anne Porter III. Port Construction Services Jermaine Murray It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. ILA for Support Services By and Between EX06-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 07A - Service Directive: Port of Seattle Police Support Services EXHIBIT POS 07A Service Directive for Port of Seattle Police Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Port of Seattle Police i) The NWSA will contract with POS Port Police for services at NWSA-licensed properties in King County, which include: (1) Terminal 5 (2) Terminal 10 (3) Terminal 18 (4) Terminal 46 (5) Terminal 30 (6) Terminal 25 (7) Terminal 103 (8) Terminal 104 (9) Terminal 106 (10) Terminal 107 (11) Terminal 108 (12) Terminal 115 ii) Services include, but are not limited to: (1) General Patrol (2) Traffic Management ILA for Support Services By and Between EX07A-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 07A - Service Directive: Port of Seattle Police Support Services (3) Incident Response (4) Crowd Management (5) Community Participation (6) Itinerant trespassing 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly 2021 Budgeted Amount2 and Item Charges1 Rate, Fixed Department # (from list Percentage (Acct if above) or Formula appropriate) & Dept Police 3.a Fixed The overall 2.23% of $623,228 Dept #4300 Allocation was actual based on hours spending assigned to particular units. Hours are provided from the Police scheduling system and Police CAD system from November 2019 through June 30 2020. Breakdown of allocation to Maritime units was determined from calls for service to specific properties. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX07A-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 07A - Service Directive: Port of Seattle Police Support Services 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 7) Service Level Expectations: a) Port of Seattle Police will provide any necessary services to the NWSA. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) General Patrol Time Based Daily frequency 3x / day Traffic mgmt Management On Call Until trucks clear Incident response Management On Call Until resolved Crowd Mgmt Management On Call Until resolved Community mtg Management On Call Attend participation Itinerant Time Based Contact and referral to City Within 24 hours intervention 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX07A-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS 07A - Service Directive: Port of Seattle Police Support Services 8) Primary Contacts: a) NWSA Dustin Stoker b) POS Michael Villa, Mark Thomas It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. ILA for Support Services By and Between EX07A-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT 7B - Service Directive: Security Support Services EXHIBIT 7B Service Directive: Security Support Services This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA) for Calendar Year 2021. The NWSA and POS have agreed to provide support services to one another as defined in Service Directive exhibits. Each Service Directive exhibit defines the scope of services, cost for services, charge methodology, and service level expectations for each service area to be provided. Refer to the governing Inter-Local Agreement for terms under which these services are provided. Time period: This agreement is for calendar year 2021. Scope of Services and Costs for Service: Security Support Services to be provided by POS to The NWSA include the following: 1. POS will manage contract security services as needed at NWSA-licensed properties in King County. Those contract security charges will be billed to NWSA. 2. Maintain compliance with the Maritime Transportation Security Act (MTSA) at all properties. 3. Maintain security personnel services for properties to provide for the protection of the asset from theft, vandalism and other criminal activities. 4. Maintain security personnel services and U.S. Coast Guard required Facility Security Plan (FSP) for properties to maintain compliance with MTSA and applicable laws, regulations, policies and procedures. 5. Provide emergency management services to ensure continuity of operations, mitigation of hazards and coordinated responses to planned and unplanned emergent/emergency events. 6. Maintain liaison with Federal, State, County, City and other governmental and law enforcement agencies for legal/regulatory compliance and emergency management, to include act as representative for Maritime Security Committees. 7. Maintain the ability of the facilities to communicate effectively on the Port of Seattle 800 MHz Radio System through radios provide by the Port of Seattle and operated through a Memorandum of Agreement with the tenants as part of the emergency management and security program. ILA for Support Services By and Between 1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT 7B - Service Directive: Security Support Services 8. Coordinate drills and exercises of security plans and emergency management activities with all Port of Seattle Maritime Properties and the appropriate federal, state and local authorities in order to maintain regulatory/legal requirements and operational readiness. 9. Represent the Port of Seattle and all Maritime properties and activities at the U.S. Coast Guard Area Maritime Security Committee. 10. Represent Washington State Public Ports on the Puget Sound Harbor Safety Committee. 11. Where appropriate, maintain Port of Seattle access control program and infrastructure for access to facilities in compliance with U.S. Coast Guard regulations. 12. Where appropriate, maintain Port of Seattle video surveillance program and infrastructure for video surveillance of Port of Seattle properties. 13. Maintain Port of Seattle 24 hour a day, 7 day a week Duty Officer response telephone number for security and emergencies (206) 787-3688 14. Where appropriate, provide safety, security and emergency management training for Port of Seattle personnel, contractors, vendors and tenants. 15. Where appropriate, maintain the Port of Seattle TWIC program for maritime facilities. ILA for Support Services By and Between 2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT 7B - Service Directive: Security Support Services Cost for Service and Charge Methodology POS to The NWSA: Service Area Method Basis for Charge Hourly 2021 of Rate, Fixed Budgeted Charges1 Percentage Amount2 or Formula Contract Direct Budget/Actual Budgeted/ $453,145 Security Charges expenditures for contract Actual Services security at NWSA-licensed spending Dept# 6910 properties. Contract Security Services to be provided by The NWSA to POS include the following: 1. Contract security guard services at Terminal 46 to provide for perimeter security, deterrence of theft, vandalism, criminal activity in the preservation of the value of the asset, and compliance with USCG MTSA requirements. 2. Contract security guard services at other NWSA facilities not occupied by a tenant to prevent theft, vandalism and criminal activity in the preservation of the value of the asset, and compliance with USCG MTSA requirements as applicable. Primary Contacts: NWSA Dustin Stoker POS Russ Read It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. Service Level Expectations: Monthly billing statements for security personnel to be provided by the Port of Seattle Maritime Security program to the NWSA for services provided. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between 3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT 7B - Service Directive: Security Support Services The Port of Seattle provides 24 hour a day, 7 days a week security and emergency response via the Maritime Duty Officer telephone number (206) 787-3688. Other service level expectations to be determined as needed. ILA for Support Services By and Between 4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 08 - Service Directive: Marine Maintenance Support Services EXHIBIT POS - 08 Service Directive for Marine Maintenance Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Marine Maintenance i) The NWSA will contract with POS Marine Maintenance for facility maintenance services at NWSA license properties in King County. ii) Other to be determined. ILA for Support Services By and Between EX08-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 08 - Service Directive: Marine Maintenance Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly Rate, 2021 Budgeted and Item Charges1 Fixed Amount2 Department # (from list Percentage (Acct if above) or Formula & appropriate) Dept Marine 3.a Project Project and other work as $1,795,236 Maintenance Charges budgeted in 2021 Total direct Dept #6280 Operating Budget. Actual charge budget charges will be for actual NWSA subclasses projects and work performed. Marine 3.a Overhead To be based on pro-rata 14.6% $1,569,993 Maintenance not direct share of cost of total Total allocations Dept #6280 charged projects and other work Maintenance and through performed for NWSA, Parks subclasses overhead Maritime Division and (burden) Economic Development rate Division. Mitigation 3.a Project Project and other work as $160,263 Parks Charges budgeted in 2021 Total direct Dept #6114 Operating Budget. Actual charge budget charges will be for actual for Mitigation projects and work Parks subclass performed. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology The NWSA to POS a) None. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX08-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 08 - Service Directive: Marine Maintenance Support Services 7) Service Level Expectations: a) To be determined b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) 8) Primary Contacts: a) NWSA Dustin Stoker b) POS Skip Himes It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX08-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 09 - Service Directive: Central Procurement Office Support Services EXHIBIT POS - 09 Service Directive for Central Procurement Office Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Central Procurement i) Provide procurement services associated with NWSA projects in King County ii) Provide procurement services as necessary to support NWSA staff working from POS offices. ILA for Support Services By and Between EX09-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 09 - Service Directive: Central Procurement Office Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area and Service Method of Basis for Charge Hourly Rate, 2021 Department # Item Charges1 Fixed Budgeted (Acct if appropriate) (from list Percentage Amount2 above) or Formula CPO Construction 3.a Project Use Project Costing 2.24% of $13,887 (purchasing/consulting Charge/Fixed Charge first. The vast actual if related to projects) amount of our work is spending Dept# 1680 Capital with some (for fixed Expense. method) Central Procurement 3.a Fixed Charge based on the 2.24% of $110,033 Office standard allocation. actual Dept# 9205 spending 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 7) Service Level Expectations: a) Service will be provided as needed where POS Central Procurement Office can aid and assist Alliance efforts through direct procurement, allowing use of POS contracts or working collectively on mutual procurement needs. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX09-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 09 - Service Directive: Central Procurement Office Support Services Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) 8) Primary Contacts: a) NWSA Erin Galeno/Mark Little b) POS Nora Huey It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX09-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 10 - Service Directive: Managing Member/Commission Support Services EXHIBIT POS - 10 Service Directive for Managing Member/Commission Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Managing Member/Commission Support i) POS Commission staff will coordinate closely with NWSA staff to provide support for NWSA Managing Member meeting coordination. ii) POS Commission staff will coordinate closely with NWSA staff to provide weekly support for issues management, scheduling, travel arrangements and production of briefings, outreach materials, event support, document signatures and other emergent activities as necessary. ILA for Support Services By and Between EX10-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 10 - Service Directive: Managing Member/Commission Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly Rate, 2021 Budgeted and Item Charges1 Fixed Amount2 Department (from list Percentage (Acct if above) or Formula appropriate) Commission 3.a Fixed Based upon agreed $250,000 Office amount of $250,000 Dept #1200 per year. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 7) Service Level Expectations: a) Will provide any necessary services to the NWSA. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX10-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 10 - Service Directive: Managing Member/Commission Support Services NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Managing Member Other Managing Member administrative Weekly Support support such as calendaring, briefings, coordination materials dissemination, travel, policy and media coordination. Managing Member Other Managing Member shall meet at least At least Quarterly Meeting quarterly and may hold executive Frequency sessions to oversee the business of the PDA, set policy and strategic direction for the NWSA. Managing Member Other Managing Member will carry out the 100% compliance Compliance provisions of the PDA in RCW 53.08 and RCW 42.30. Managing Member Other Three or more commissioners from 100% of MM Meeting each homeport present at Managing Meetings Attendance Member meetings. 8) Primary Contacts: a) NWSA Kurt Beckett b) POS Barb Wilson It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX10-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 11 - Service Directive: Pier 69 Facilities Management Support Services EXHIBIT POS - 11 Service Directive for Pier 69 Facilities Management Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Pier 69 Facilities Management i) POS will provide the NWSA with the following fully serviced office at Pier 69: (1) One (1) enclosed window office totaling 156 s/f (2) ii) POS will provide fully serviced office space, conference space and common use space for those POS service groups housed at Pier 69 that provide services to NWSA. iii) POS will provide the NWSA with use of the commission chambers, conference center, and common use space at Pier 69. iv) POS will provide NWSA employees visiting Pier 69 with parking access at the Bell Street Garage. ILA for Support Services By and Between EX11-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 11 - Service Directive: Pier 69 Facilities Management Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly 2021 Budgeted Amount2 and Item Charges1 Rate, Fixed Department # (from list Percentage (Acct if above) or Formula appropriate) Pier 69 3.a Fixed Percentage of 2.96% of $46,712 Facilities office space actual Management charges based on spending Dept #2510 % of overall square POS feet occupied by finance NWSA staff group will housed at POS plus update this allocation, based section on corporate allocations for some larger departments, and default corporate allocations for others, of office space occupied by Central Services groups. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POS a) None. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX11-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 11 - Service Directive: Pier 69 Facilities Management Support Services 7) Service Level Expectations: a) Pier 69 Facilities Management will provide NWSA with the same high level of service it provides to the POS. b) POS employees and NWSA employees visiting Pier 69 will be subject to the same policies and procedures with respect to requesting and receiving facility management services. c) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) 8) Primary Contacts: a) NWSA Erin Galeno b) POS Nick Milos It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX11-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 12 - Service Directive: Environmental Services & Planning Support Services EXHIBIT POS - 12 Service Directive for Environmental Services & Planning Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle Maritime Environment and Sustainability with regard to Support Services listed in the title for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Environmental Services Administration i) Overall administration of environmental and planning programs that support coordination with and delivery of services to NWSA. b) Environment, Planning & Sustainability Services i) POS has common interest in meeting POS and NWSA environmental goals established by the individual ports and the commonly managed properties under the NWSA. NWSA, POT & POS staff agree to coordinate closely on regional programs, sharing data, strategy development, and alignment of programs. Time spent on these programs are staffed and paid for by each organization, although collaboration and coordination of tasks will be required and cost sharing may be agreed to. Programs of common coordination include but not limited to: (1) Northwest Ports Clean Air Strategy update (2) Emissions accounting (3) Awards programs including POS Environmental Excellence Awards and NWSA North Star Awards (4) Southern Resident Killer Whale (SRKW) Orca Recovery efforts If requested by the NWSA, and agreed to by POS additional POS staff time could be spent on NWSA actions for work outside of the common strategy development and ILA for Support Services By and Between EX12-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 12 - Service Directive: Environmental Services & Planning Support Services beyond requirements. The actual costs (based on analysis of work activities, staff and consultant contracting time) will be covered by NWSA, applied to the project with approvals by the project lead. ii) POS staff will provide hazardous material cleanup response, hazardous material cleanup, illicit discharge response and management of hazardous material disposal on NWSA projects if requested. iii) POS staff will provide The NWSA with project delivery of environmental services for NWSA capital projects in the NWSA North Harbor. Services include planning, permitting, SEPA/NEPA, environmental remediation and habitat mitigation. All project costs including permit fees, staff time, and outside services required for permit acquisition will be tracked and charged to the individual project. Non-capital project environmental services will be covered by the allocation in the table below. iv) POS staff will support NWSA on an as-needed basis including for land use planning, and project-related planning. Land use planning will include feasibility studies, development proposals, city regulatory or policy changes, as it applies to the area in and around NWSA managed properties. This work is estimated and allocated ahead. POS will continue to be the point of contact with seattle/north harbor local permitting, land use and contacts. POS staff will provide the following as it relates: 1) Be a conduit for NWSA with the Seattle Office of Planning and Community Development (OPCD) 2) Maintain working knowledge of Seattle Department of Construction and Inspection (SDCI) procedures as they may relate to NWSA projects 3) Maintain working knowledge of King County land use planning activities and initiatives. 4) Maintain general awareness of projects and outreach efforts of neighborhoods that surround NWSA properties 5) Have regular conversation with the NWSA Senior Planning Manager or other NWSA staff as needed. If NWSA requires additional resources to deliver a specific project, study or analysis requiring outside services, the actual costs (based on analysis of work activities, staff and consultant services) will be negotiated and paid for separately. ILA for Support Services By and Between EX12-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 12 - Service Directive: Environmental Services & Planning Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Hourly 2021 Budgeted Amount2 and Item Charges1 Charge Rate, Fixed Department (from SD Percentage (Acct if title) or Formula appropriate) Environmental 3.a.i Fixed Charge based 2.24% of $573,186 x Services Admin allocation on the actual 2.24% = Dept #2710 standard spending $12,839 allocation. Environmental 3.b.ii- Fixed Variable 7.22% of $2,828,934 x Services Dept iii allocation Driven actual 7.22%= $113,148 #1350 Charge spending (*) 3.b.ii- Project Expense Projects 64,651 iii Charges and Direct Charges & Direct Charge Markup Exp 3 Planning Land 3.b.iv Fixed Variable 7.7% of $157,126 x Use Support allocation Driven actual / 7.7%= Dept #6250 Charge budgeted $12,099 allocation for spending department 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. 3 Project Charges: Percentage of POS Environmental & Planning department Budget/Actual costs based on analysis of work activities as determined in connection with development of 2021 Operating Budget. includes staff and contracting time for a portion of the following: Programmatic Permitting; SEPA Administration; WRDA Coordination; Interagency Coordination; Treaty-Tribe Coordination; Nuisance Wildlife Management; Spill Response; Derelict Vessel Response; condition assessment support; Lease Review Support; Community Engagement Support; and City Regulatory Tracking. *Amounts identified in this table reflect only the Operating Budget and do not include the Capital Budget spending. ILA for Support Services By and Between EX12-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 12 - Service Directive: Environmental Services & Planning Support Services ILA for Support Services By and Between EX12-5 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 12 - Service Directive: Environmental Services & Planning Support Services 5) Scope of Services to be provided by The NWSA to POS a) It is anticipated that the following support will be provided by the NWSA environmental team: i) NWSA has common interest in meeting POS and NWSA environmental goals established by the individual ports and the commonly managed properties under the NWSA. NWSA, POT & POS staff agree to coordinate closely on regional programs, sharing data, strategy development, and alignment of programs. Time spent on these programs are staffed and paid for by each organization, although collaboration and coordination of tasks will be required and cost sharing may be agreed to. Programs of common coordination include, but are not limited to: Northwest Ports Clean Air Strategy update Emissions accounting Awards programs including POS Environmental Excellence Awards and NWSA North Star Awards SRKW Orca Recovery efforts If requested by POS, and agreed to byNWSA, additional staff time could be spent on POS actions for work outside of the common strategy development and beyond requirements.The actual costs (based on analysis of work activities, staff and consultant contracting time) will be covered by POS, applied to the project with approvals by the project lead. 6) Cost for Service and Charge Methodology The NWSA to POS Service Area Service Method of Basis for Charge Hourly Rate, 2021 and Item Charges Fixed Budgeted Department (fromSD Percentage or Amount (Acct if title) Formula appropriate) Environmental 5.a.i As mutually agreed to per Based on Undetermined text current billable as needed rate basis ILA for Support Services By and Between EX12-6 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 12 - Service Directive: Environmental Services & Planning Support Services 7) Partnership Expectations: a) POS and NWSA agree to: i) work cooperatively to share information ii) communicate on a regular basis via phone and meetings to keep each other appraised of issues of mutual interest iii) Jointly decide level of engagement and participation iv) respond to each other's requests in a timely manner v) raise any concerns or issues in a timely manner and work cooperatively to resolve 8) Primary Contacts: a) NWSA Jason Jordan (Secondary: Deanna Seaman, Deirdre Wilson, Steve Nicolas) b) POS Sandra Kilroy, Joseph Gellings, John Sloan, Jane Dewell, Mike DeSota It is expected that the identified contact people will communicate frequently to coordinate the work, to confirm that services are provided, and to evaluate financial performance. ILA for Support Services By and Between EX12-7 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 13 - Service Directive: Tribal Coordination Support Services EXHIBIT POS - 13 Service Directive for Tribal Coordination Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Tribal Coordination i) POS and NWSA staff will coordinate closely on tribal coordination, permits and negotiations affecting marine cargo projects. ii) POS staff will provide administrative services in connection with Tribal Coordination activities to The NWSA. iii) Other to be determined. ILA for Support Services By and Between EX13-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 13 - Service Directive: Tribal Coordination Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly 2021 Budgeted Amount2 and Item Charges1 Rate, Fixed Department (from list Percentage (Acct if above) or Formula appropriate) Tribal a Fixed ILAs with $1,073,0780 (for the tribal Coordination Muckleshoot and payments) Dept #0101 Suquamish tribes 5) Scope of Services to be provided by The NWSA to POS a) Regular engagement with POS and recognized Tribal Communities concerning items of mutual interest to resolve problems, communicate ports development plans, receive tribal concurrence necessary for issuance of ACOE permits for port projects, coordinate vessel access to port facilities with tribal treaty fishing access needs, identify government to government opportunities that could result in mutual benefits and other reasons for maintaining and growing strong relationships between the ports and the tribes. b) Begin tribal negotiations on the updated long-term Maritime Access and Impact Mitigation Agreement which expires at the end of 2021. 6) Cost for Service and Charge Methodology NWSA to POT a) None. 7) Service Level Expectations: a) Performance Measures and Metrics: 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX13-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 13 - Service Directive: Tribal Coordination Support Services This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Tribal Coordination Management Receive tribal concurrence on ACOE Receipt within Agreements permits. project schedule. 8) Primary Contacts: a) NWSA Kurt Beckett b) POS Mike McLaughlin It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX13-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 13 - Service Directive: Tribal Coordination Support Services Additional Information The Muckleshoot Indian Tribe, the Suquamish Indian Tribe, and the port share a common area of operations, including bay and channel areas throughout north and south Elliott Bay. Since 1995, Treaty tribes and the port have cooperated through a series of agreements, with the objective to avoid and minimize potential negative effects on Treaty-protected fishing access, in conjunction with cargo and passenger activities and infrastructure improvements at port marine terminal facilities. Background The Port of Seattle conducts government-to-government relations with the Muckleshoot and Suquamish Indian tribes as federally recognized, Treaty-protected native sovereign nations. POS long-term commitment to the Muckleshoot and Suquamish Indian tribes relates to maintenance of usual and accustomed treaty fishing access adjacent to port marine terminal sites throughout Elliott Bay, the East and West waterways, and the Duwamish Waterway. Treaty tribe authority: The Muckleshoot Indian Tribe and the Suquamish Indian Tribe have authority to exercise treaty-reserved fishing rights in Elliott Bay, the East and West waterways in south Elliott Bay, and the Duwamish Waterway. This includes two elements affecting port marine terminal facilities: (1) direct fishing access at marine terminal locations and (2) participation in federal decision-making for proposed port development that might affect treaty fishing access. The tribes can fish in nearly all areas required for navigational access to port facilities, so navigational and berth access to all port marine terminal facilities during fishing periods (generally August through January) must be accomplished without substantially impeding fishing activities. Treaty tribes have equal decision-making authority with federal agencies, including the U.S. Army Corps of Engineers, U.S. Fish and Wildlife Service, National Marine Fisheries Service, and Environmental Protection Agency, regarding authorizations required by the port for development, operation, and maintenance of marine cargo infrastructure. This authority also extends to federal Superfund cleanup determinations and natural resource damage and restoration requirements. Treaty tribe and port cooperation: The Muckleshoot Indian Tribe and the port have worked to manage successful Treaty fishing access with marine cargo and passenger vessel access. Experience during the past 15 years indicates that actions taken to design, construct, and operate port facilities to avoid conflicts with Treaty fishing improves safety, reduces damage to ILA for Support Services By and Between EX13-4 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 13 - Service Directive: Tribal Coordination Support Services fishing gear and vessels, allows for effective harvest, reduces the potential for delays in vessel arrivals and departures, and reduces uncertainty for port-sponsored marine terminal development actions. Since 1995 all capital Port of Seattle development and marine facility improvement projects, including Terminal 5, Terminal 18, Terminal 30, Terminal 91, and Terminal 115, have included agreements to compensate Treaty tribes for adverse "in-water" effects on Treaty fishing, in instances where displacement of fishing access could not be avoided or minimized. Compensation measures in most cases consisted of payments to the Muckleshoot and Suquamish Indian tribes. In addition, recent agreements with the Muckleshoot Indian Tribe have provided for coordination of fishing activities with marine terminal operations. During fishing periods, the Muckleshoot Tribe and the port have agreed on measures and funding for twenty-four hour monitoring and management, to minimize potential disruption of net fishing, while allowing for movement of cargo and passenger vessels. ILA for Support Services By and Between EX13-5 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 14 - Service Directive: Labor Relations Support Services EXHIBIT POS - 14 Service Directive for Labor Relations Support Services by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS to The NWSA a) Labor Relations i) Management and negotiation of CBA and other labor relations activities for represented employees working for POS under service agreements to NWSA (eg: Marine Maintenance, Port Construction Services). ILA for Support Services By and Between EX14-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 14 - Service Directive: Labor Relations Support Services 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly 2021 Budgeted and Item Charges1 Rate, Fixed Amount2 Department (from list Percentage (Acct if above) or Formula appropriate) Labor 3.a Fixed Allocation is based on number 2.5% of $33,649 Relations of represented employees and actual Dept #1810 the number of collective spending bargaining units for AV and Non-AV divisions, as well as local unions outreach efforts related to labor relations. 5) Scope of Services to be provided by The NWSA to POS a) None. 6) Cost for Service and Charge Methodology NWSA to POT a) None. 7) Service Level Expectations: a) Labor Relations will provide any necessary services to the NWSA. b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX14-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 14 - Service Directive: Labor Relations Support Services Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. Service Area Type of Performance Measure (SMART - Target Measure3 Specific, Measurable, Achievable, Relevant, Time Bound) Labor Relations Management Collective Bargaining Agreements are Agreements negotiated in a timely manner so as to reached prior to avoid contract expiration (and potential contract lost productivity) expirations 8) Primary Contacts: a) NWSA John Wolfe and Dustin Stoker b) POS David Freiboth It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. 3 Type of Measure Options: - Time Based measure is time bound duration, frequency, by a specific date, etc - Management measure dealing with or controlling issues, communications, or staff - Accuracy measure to have a specified level of accuracy to be measurable - Other measure that doesn't fit into category above ILA for Support Services By and Between EX14-3 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 15 - Service Directive: Additional Support Services as Needed EXHIBIT POS - 15 Service Directive for Additional Support Services as Needed by and between Port of Seattle and The Northwest Seaport Alliance This document is an Exhibit to the Inter-Local Agreement for Support Services By and Between the Port of Seattle (POS) and The Northwest Seaport Alliance (NWSA). 1) Purpose: The purpose of this exhibit is to identify the services provided by the Port of Seattle with regard to Support Services listed above for The Northwest Seaport Alliance, and vice versa. This exhibit defines the mutually agreed upon scope of services, cost for services, charge methodology, and service level expectations to include performance measures and monitoring. Refer to the governing Inter-Local Agreement for terms under which these services are provided. 2) Time period: This agreement is for calendar year 2021. 3) Scope of Services to be provided by POS and The NWSA to Each Other a) POS and The NWSA will provide miscellaneous additional support services as requested by one to the other. The specific scope of those services will be determined at the time of the request. These are services that are not covered by one of the other service agreement exhibits. Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. ILA for Support Services By and Between EX15-1 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 15 - Service Directive: Additional Support Services as Needed 4) Cost for Service and Charge Methodology POS to The NWSA: Service Area Service Method of Basis for Charge Hourly 2021 Budgeted Amount2 and Item Charges1 Rate, Fixed Department (from list Percentage (Acct if above) or Formula appropriate) 3.a Fee for Level of use Agreed to TBD Service/Variable monthly at when need agreed to rates for service is determined 5) Service Level Expectations: a) To be determined for each individual service to be provided at the time of request b) Performance Measures and Metrics: This section outlines the performance measures and metrics upon which service under this SLA will be assessed. Shared Service Centers and Customers will negotiate the performance metric, frequency, customer and provider service responsibilities associated with each performance measure. Measurements of the Port of Seattle activities are critical to improving services and are the basis for cost recovery for services provided. The Port of Seattle and The Northwest Seaport Alliance have identified activities critical to meeting The NWSA's business requirements and have agreed upon how these activities will be assessed. 6) Primary Contacts: a) NWSA Erin Galeno 1 Method Options: Fixed, Project Charges, Fee for Service/Variable. Costs associated with support services will be charged to the Alliance as follows: Fixed allocation Charged as a fixed allocated percentage or formula that will be applied monthly to the actual expenditures. Project Charges Charged to specific projects based on current procedures. Fee for Service/Variable Charges will be tracked and charged based on level of use monthly at rates agreed to when need for service is determined. 2 Preliminary budget amount subject to final budget approval. ILA for Support Services By and Between EX15-2 Port of Seattle and The Northwest Seaport Alliance EXHIBIT POS - 15 - Service Directive: Additional Support Services as Needed b) POS Dan Thomas, Michael Tong It is expected that the identified contact people will communicate frequently, to coordinate the work, to confirm that services are being provided in a manner that meets service level expectations, and to evaluate monthly financial performance of actual vs. projected spending. ILA for Support Services By and Between EX15-3 Port of Seattle and The Northwest Seaport Alliance
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