Template revised September 22, 2016. COMMISSION AGENDA MEMORANDUM Item No. April 11 , 2017 Amount of this request: 26,000 Total estimated project cost: 9,300,000 ACTION REQUESTED EXECUTIVE SUMMARY JUSTIFICATION The project will implement new seating to improve passenger experience in Concourse B and C holdrooms. The Port executed an airport wide seating contract as a result of a competitive ��COMMISSION AGENDA Action Item No. Page of Meeting Date: April 11, 2017 ��Template revised September 22, 2016; format updates October 19, 2016. procurement authorized by Commission in 2016. Th e new seating was selected based on st value for total cost of ownership , comfort, aesthetic , maintainability, environmental benefits and small business factors. DETAILS The seating bolts together in 4 to 5 seat benches that are stable , sturdy, and due to substantial weight, are expected to remain in place. Based on the preferred layout, the project will install benches perpendi cular to the main walkway, with seat airside benches at the ends of double rows in some locations. eating will be placed to maximize the number of seats in each holdroom while also providing adequate circulation areas. ADA seating will be provided near service counters at every gate. Floor rece ptacles will be provided to minimize cord runs from seating and t o keep these cords out of walkways for improved customer safety. To distribute power for the new seating , the project will install new electrical panels on the ramp level, with new circuit runs to all holdroom locations. Power bars for the seating are sed and located between chairs, making access easy and convenient. Passengers will have access to both 120V and USB outlets for charging personal devices such as cell phones and laptops at the seating. Scope of Work The project will install new seating in all holdrooms throughout Concourse B and Concourse C in layouts that optimize the number of seats and level of service in each holdroom. The project will also install improvements necessary to provide power to all seating, to allow customer access for 1 20V and USB device charging. Schedule The project will install the new seating by the end of 2017 including charging stations where electrical power is currently available in the holdrooms. lectrical improvements required for providing power at 100% of the seats will follow and will be performed through a major works contract by the end of 2018. Design tart 2017 Quarter 2 Seating installation complete 2017 Quarter 4 Construction tart Electrical 2018 Quarter 2 se ate 2018 Quarter 4 Cost Breakdown This Request Total Project Design 1,126,000 1,200,000 Construction 00,000 $8,100,000 Total 26,000 9,300,000 ��COMMISSION AGENDA Action Item No. Page of Meeting Date: April 11, 2017 ��Template revised September 22, 2016; format updates October 19, 2016. ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 Install Vitra seating at Concourse B and C holdrooms . Provide power access for charging personal devices only where there is currently electrical access provided Cost Im plications: million Pros (1) Implement new seating standard in two Airport concourses (2) Lowest cost alternative to install new seats. (3) Slightly higher seating capacity than Alternatives 2 and 3. Cons (1) This alternative only provides charging options for 20 30% of the seats and availability varies by holdroom. (2) Layout constrained by existing floor boxes to provide power access. (3) Does not improve existing level of service for power access. This is not the recommended alternative. Alternative 2 Install Vitra seating at Concourse B and C holdrooms. Provide power access to 75% seating. Cost Implications: $8.2 million Pros (1) Implement new seating standard in key Airport area. (2) Power access improved over Alternative 1. (3) Slightly higher seating capacity than Alternative 3. (4) Less cost than Alternative 3. Cons (1) Fewer circuits will be provided to holdrooms than Alternative 3 , resul ting in zones with no capacity for powered seating (2) esign options for holdroom seating are more limited than Alternative 3 , due to non powered holdroom areas This is not the recommended alternative. Alternative 3 Install Vitra seating at Concourse B and C holdrooms. Provide power access to 100% seating. Cost Implications: $9.3 million Pros (1) Implement new seating standard in key Airport area. (2) Most flexible layout by providing power completely throughout the seating areas (3) Best level of customer service. ��COMMISSION AGENDA Action Item No. Page of Meeting Date: April 11, 2017 ��Template revised September 22, 2016; format updates October 19, 2016. Cons (1) Highest cost alternative. (2) Slightly less seating capacity than Alternatives 1 and 2. This is the recommended alternative. FINANCIAL IMPLICATIONS Cost Estimate /Authorization Summary Capital Expense Total COST ESTIMATE Original estimate 6,000,000 6,000,000 Current change $3,200,000 $100,000 $3,300,000 Revised estimate $9,200,000 $100,000 $9,300,000 AUTHORIZATION Previous authorizations $74,000 $74,000 Current request for authorization $9,126,000 $100,000 $9,2 26,000 Total authorizations, including this request $9,200,000 $100,000 $9,3 00,000 Remaining amount to be authorized Annual Budget Status and Source of Funds The Holdroom Seating for Concourse B and C (C800833) was included in the 2017 2021 capital budget and plan of finance with a budget of $6,000,000. The budget increase will be transferred from the Aeronautical Allowance CIP (C800753), resulting in no net change to the airport capital budget. The funding sour ce for this project will be the Airport Development Fund (ADF) and future revenue bonds, to be issued in 2017. Financial Analysis and Summary Project cost for analysis $9,300,000 Business Unit (BU) Terminal Building Effect on business performance (NOI after depreciation NOI after depreciation will decrease IRR/NPV (if relevant) CPE Impact .04 in 2019 ATTACHMENTS TO THIS REQUEST (1) Presentation slides PREVIOUS COMMISSION ACTIONS OR BRIEFINGS August 9, 2016 The Commission authorized procurement and execution of the new airport wide seating contract.