Template revised September 22, 2016 COMMISSION AGENDA MEMORANDUM Item No. June 13 , 2017 ACTION REQUESTED EXECUTIVE S UMMARY JUSTIFICATION and DETAILS COMMISSION AGENDA Action Item No. _ age of ��Template revised September 22, 2016 ; format updates October 19, 2016 The amendment provides for situations under which a Vice President may be unable to fulfill the second year role of Commission President by allowing the position to be filled at an alternate time than the established election of officers at the first meeting of the year. Situations that might require this provision includ e resignation of a Port Commissioner from the office of Vice President resignation from the office of Port Commissioner or failure of the Vice President to be re elected as a Port Commissioner in an election year. Because of the structural change in it s officers, the resolution provides that this portion of the Bylaws amendment will take effect only upon adoption of the resolution and further ratification of a slate of officers to which the new obligations and terms will apply. That slate of officers wi be presented for a vote following Second Reading and Final Passage of the resolution. Monthly Meeting Schedule Although the Port Commission has not held three regular meetings a month since February , the three Tuesday schedule has remained on the books. The second substantive Bylaws amendment removes the first Tuesday regular meeting. This date is currently favored for meetings of the Northwest Seaport Alliance, a body that did not exist when the Bylaws were last amended in April 2014. Officially changing the meeting schedule means that Commission staff will no longer have to “cancel” the first Tuesday meeting of each month. Removing this legacy meeting date is transparent and puts to rest any presumptions about the Commission’s commitment to its public meeting process. The second and fourth Tuesdays will continue to be regular meeting dates for the Port of Seattle Commission at Pier 69 and the Airport, respectively. Because meetings of the Northwest Seaport Alliance, typically held on the first T uesday of the month, are not published on the Port’s website alongside cancellations of the first Tuesday meetings of the Port of Seattle Commission, it may not be clear to the public that these cancellations represent a shifting of public discussion to th e jurisdiction of the Alliance, rather than a net reduction in overall public process attached to the governance of the Port of Seattle. Further Review Later in 2017, the Commission Clerk ’s work plan includes a comprehensive review the Commission’s By laws. If further revisions are proposed, they may take the form of a further amendment of the existing Bylaws, or a comprehensive replacement of the current text , depending on the results of the review and the outcome of engagement with Port Commissioners FINANCIAL IMPLICATIONS There are no anticipated financial implications of the procedural changes included in this Bylaws amendment. COMMISSION AGENDA Action Item No. _ age of ��Template revised September 22, 2016 ; format updates October 19, 2016 ATTACHMENTS TO THIS REQUEST (1) Draft Resolution No. (2) Redline version of the proposed changes to the Commission Bylaws PREVIOUS COMMISSION ACTIONS OR BRIEFINGS May 23, 2017 The Commission approved First Reading of Resolution No. 3733. April 8, 2014 The Commission adopted Resolution No. 3690 , which revised Article V, Section 6, to exempt from recording matters in executive session pertaining to performance reviews and review of candidates for public employment. The order of business in Article VI was amended to reflect current practice. Article V, Section 1, was amended to clarify that executive sessions may be held at any time after convening of a regular meeting. The place of meetings in Article V, Section 4, was also updated to reflect current practice of holding special meetings at venues other than Pier 69. Clarifying language amendments were made in Articl e II, Section 1; Article III, Section 6; Article IV, Section 3; Article V, Section 6; Article VII, Sections 1, 2, and 3; Article VIII, Section 3; Article VIII, Section 4; and Article IX, Section 1. January 7, 2014 The Commission adopted Resolution No. 36 , which revised Article II, Section 1(m); Article III, Section 2; Article IV, Section 2; and various additional sections to replace references to “President” with “Co President” and to replace “Commission Services Director” with “Chief of Staff.” The order for te mporarily filling the Chair in the absence of the presiding officer was clarified. January 22, 2013 The Commission adopted Resolution No. 3673, as amended, which revised Article III, Section 4, to update the process for filling a vacancy in the office of Port Commissioner; added clarification to Article II, Section 1, paragraph (i) relating to establishing positions on significant legislation; and revised Article II, Section 5, relating to hiring and firing of Commission Office staff. December 4, 2012 he Commission adopted Resolution No. 3672 , which inserted a new paragraph (k) into Article II, Section 1, to include approval of charters of the Audit Committee and Internal Audit Department as a Commission responsibility. March 24, 2009 The Commission adopted Resolution No. 3611, adopting bylaws governing the organization and transaction of business of the Port of Seattle Commission and repealing all previous resolutions dealing with the same subject matter.