Agenda
COMMISSION SPECIAL MEETING AGENDA Port of Seattle Commission Port of Seattle Commission Chambers Tom Albro Pier 69, 2711 Alaskan Way Bill Bryant Seattle, Washington 98111 John Creighton Rob Holland SPECIAL MEETING PLEASE NOTE MEETING LOCATION Gael Tarleton Date: July 24, 2012 Chief Executive Officer Tay Yoshitani ORDER OF BUSINESS 12:00 noon 1. Call to Order Web site: Recess to: www.portseattle.org 2. Executive Session, if necessary* 1:00 p.m. Call to Order or reconvene to Open Public Session E-mail: 3. Approval of Minutes Commission-public- 4. Special Order of Business records 5. Unanimous Consent Calendar** @portseattle.org 6. Division, Corporate and Commission Action Items 7. Staff Briefings Port Commission: 8. New Business (206) 787-3034 9. Policy Roundtables 10. Adjournment Meeting and Agenda Information: 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE (206) 787-3210 2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary. Port of Seattle: 3. APPROVAL OF MINUTES Creating Economic Vitality Here Approval of the minutes of the special meeting of June 4, 2012, and the regular meeting of June 5, 2012. Business Strategies: 4. SPECIAL ORDER OF BUSINESS Ensure Airport and a. Washington Criminal Justice Training Commission 2011 Instructor of the Year. (memo enclosed) Seaport Vitality Develop New Business 5. UNANIMOUS CONSENT CALENDAR** and Economic Opportunities for the Notice: There will be no separate discussion of Consent Calendar items as they are considered routine by the Region and the Port Port of Seattle Commission and will be adopted by one motion. If a Commissioner or a member of the public Enhance Public requests discussion on a particular item, that item will be removed from the Consent Calendar and considered Understanding and separately. Support of the Port's Role in the Region a. Approval of the claims and obligations for the period of June 1, 2012, through June 30, 2012, in the Be a Catalyst for amount of $38,028,088.22. (memo enclosed) Regional Transportation Solutions b. Authorization for the Chief Executive Officer to proceed with the South Satellite Heating, Ventilating, Be a Leader in Air Conditioning, Lighting, and Ceiling Replacement project and prepare design documents; perform Transportation Security project management and administration; and use Port crews to support site investigation needed to Exhibit Environmental develop the contract documents. The funding request for this work is $6,500,000, and the total Stewardship through our project cost is $37,011,000 (CIP #C800376). (memo enclosed) Actions Be a High-Performance Organization * An Executive Session may be held at any time after the convening time, if necessary. ** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a single item. *** Cellular telephones and pagers should be off or on vibrate mode during the Public Session. AGENDA - Port Commission Special Meeting, July 24, 2012 Page 2 5. UNANIMOUS CONSENT CALENDAR Continued c. Authorization for the Chief Executive Officer to design the Federal Inspection Services Short-Term Improvements project in an amount not to exceed $284,000 out of a total estimated project cost of $1,041,000 (CIP #C800426). (memo enclosed) d. Authorization for the Chief Executive Officer to design, prepare construction documents, and perform advanced preparatory work at boarding gates needed for maintaining airline operations for the 2013 Airfield Apron Pavement Replacement project in the amount of $200,000. The total estimated project cost in 2013 is $10,000,000 (CIP #C102573). (memo and attachment enclosed) e. Authorization for the Chief Executive Officer to prepare full design and construction bid documents for the Parking Garage Emergency Lights project at Seattle-Tacoma International Airport in the amount of $1,157,081, with a total estimated budget for the completed project of $5,269,600 (CIP #C800230). (memo enclosed) f. Authorization for the Chief Executive Officer to execute a new collective bargaining agreement between the Port of Seattle and the Teamsters Local 117, representing Police Officers for January 1, 2012, through December 31, 2014. The estimated combined total cost increase to the Port for the duration of the contract is $904,508. (memo and agreement enclosed) g. Authorization for the Chief Executive Officer to execute a new collective bargaining agreement between the Port of Seattle and the Teamsters Local 117, representing Police Sergeants for January 1, 2012, through December 31, 2014. The estimated combined total cost increase to the Port for the duration of the contract is $214,396. (memo and agreement enclosed) h. Authorization for the Chief Executive Officer to execute a new collective bargaining agreement between the Port of Seattle and the Teamsters Local 763, representing Police Commanders for January 1 through December 31, 2012. The CBA covers five full-time equivalent positions. The total estimated additional cost to the Port for the duration of the one-year contract is $10,442. (memo and agreement enclosed) i. Authorization for the Chief Executive Officer to (1) execute a contract with the low responsive and responsible bidder for the combined South Satellite Concessions Project (CIP #C800412) and South Satellite Additional Gate Lobby Project (CIP #C800466) in the amount of $1,771,981, as required by Resolution No. 3605, as amended, Section 4.2.3.4., due to the bids being greater than 10 percent over the engineer's estimate; (2) increase the budget for the South Satellite Concessions Project (CIP #C800412) by $207,200 to $2,742,900 to cover additional costs related to the bid; and (3) increase the budget for the South Satellite Additional Gate Lobby Project (CIP #C800466) by $171,000 to $1,515,000 to correct design deficiency. The total amount requested for additional budget funding is $378,200. (memo enclosed) PUBLIC TESTIMONY: The Commission will take public testimony at this time consistent with the procedures noted at the bottom of this agenda. 6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS a. Ratification of the appointment of two new external members of the Port's Art Oversight Committee, Carolyn Law as "visual artist" and Laura Haddad as "representative of the community at large," in accordance with the Port's Art Program Policy and Guidelines. (memo, attachment 1, attachment 2, attachment 3, and attachment 4 enclosed) b. Second Reading and Final Passage of Resolution No. 3662: A Resolution of the Port Commission of the Port of Seattle declaring certain real property located in King County (portions of the Woodinville Subdivision) and any improvements located thereon surplus and no longer needed for Port purposes, authorizing its transfer to King County and authorizing the Chief Executive Officer to execute all documents related to such transfer; and further authorizing the Chief Executive Officer to execute a permanent easement granting King County easement rights over a portion of the Port's freight section of the Woodinville Subdivision for future recreational trail uses. The Port will receive $15,000,000 (minus 50 percent of closing costs and a $1,900,000 credit to King County for the previous acquisition of an easement over the property to be transferred). (memo, resolution, exhibit A, exhibit B, and purchase and sale agreement enclosed) c. Authorization for the Chief Executive Officer to design, perform construction support and project management services and overall project support in an amount not to exceed $32,000,000 for the renovation of the North Satellite passenger terminal and the Satellite Transit System station lobbies (North Satellite / Concourse C / North Baggage Claim) at Seattle -Tacoma International Airport for an eventual total estimated project cost of $194,300,000 (CIP #C800556). (memo enclosed) 7. STAFF BRIEFINGS a. Exchange of Real Property with the BNSF Railway Company at Terminal 5. (memo and PowerPoint enclosed) b. Annual Briefing on Art Projects and Art Program Policy and Guidelines. (memo, attachment 1, attachment 2, attachment 3, and PowerPoint enclosed) 8. NEW BUSINESS 9. POLICY ROUNDTABLE None. 10. ADJOURNMENT AGENDA - Port Commission Special Meeting, July 24, 2012 Page 3 PUBLIC TESTIMONY PROCEDURES The Port Commission will take public testimony after the unanimous consent agenda before considering action items or staff briefings, under new business, or during a public hearing. Any person wishing to speak must sign up to testify, identify the specific agenda item or topic they are addressing, and indicate whether they support or oppose the item. Public testimony will normally be limited to two minutes for individuals and representatives of organizations and is at the discretion of the Chair. In the interest of time, the Chair may limit the number of persons speaking on any topic, may further limit the time allotted to each person, or may limit testimony to those with new information to present. Written comments for any agenda item may be submitted to Commission Records staff at any time during the meeting for distribution to Commissioners and inclusion in the meeting record. The Port Commission does not engage in dialogue with testifiers during public meetings; however, questions or requests for information or documents may be made separately from the public meeting. All testimony is digitally recorded and made available via the Port's website and becomes a public record subject to disclosure under Washington's Public Records Act (RCW 42.56).The identity of each testifier will be noted in the minutes of the public meeting.
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