Commissioners                                             Tay Yoshitani 
Chief Executive Officer 
Tom Albro 
Commission President 
Stephanie Bowman                   P.O. Box 1209 
Bill Bryant                           Seattle, Washington 98111 
John Creighton                      www.portseattle.org 
Courtney Gregoire                      206.787.3000 
APPROVED MINUTES 
COMMISSION REGULAR MEETING OCTOBER 1, 2013 
The Port of Seattle Commission met in a regular meeting Tuesday, October 1, 2013, at Port of
Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington. 
Commissioners Albro, Bowman, Bryant, Creighton, and Gregoire were present. 
1.   CALL TO ORDER 
The regular meeting was called to order at 12:00 noon by Tom Albro, Commission President. 
2.   EXECUTIVE SESSION pursuant to RCW 42.30.110 
The regular  meeting was immediately recessed to an executive session estimated to last
approximately 60 minutes to discuss matters relating to collective bargaining and potential litigation. 
Following the executive session, which lasted approximately 55 minutes, the regular meeting
reconvened in open public session at 1:15 p.m. 
PLEDGE OF ALLEGIANCE 
3.   APPROVAL OF MINUTES 
Minutes available for approval are included in the Unanimous Consent Calendar. 
4.   SPECIAL ORDERS OF BUSINESS 
None 
5.   UNANIMOUS CONSENT CALENDAR 
None. 
PUBLIC TESTIMONY 
As noted on the agenda, public comment was received from the following individual(s): 
Mike Elliott, Chair of the Washington State Legislative Board of the Brotherhood of
Locomotive Engineers and Trainmen. Mr. Elliott submitted comments in written form
regarding the proposed SoDo Arena Project. A copy of the document is, by reference,
made a part of these minutes, is marked Exhibit A, and is available for inspection in Port
offices.

Digital recordings of the meeting proceedings and meeting materials are available online  www.portseattle.org.



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TUESDAY, OCTOBER 1, 2013 
6.   DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
6a.  Authorization for the Chief Executive Officer to execute a personal services indefinite
delivery, indefinite quantity contract to perform continuous process improvement
services with a total value of $750,000 and contract duration of five base years plus two
individual option years for a total of seven years. There is no funding request
associated with this authorization. 
Request document(s) provided by Kurt Beckett, Deputy Chief Executive Officer; David Soike,
Director, Facilities and Capital Program; and Wesley Henrie, Process Improvement Program
Manager: 
Commission agenda memorandum dated September 23, 2013. 
Presentation slides. 
Presenter(s): Mr. Beckett, Mr. Soike, and Mr. Henrie. 
The Commission received a presentation that included the following relevant information: 
The contract is seeking a consultant with a detailed knowledge of Lean, particularly in its
operational aspects. 
The Commission approved a similar contract two years ago for a three year period. 
Continuous Process Improvement (CPI) connects to the metrics initiative, which aligns
efforts with the Century Agenda and Port-wide strategies. Metrics sets targets and
measures progress towards larger goals. CPI is an internal work-flow improvement to
help meet those measures. 
If approved, the firm would be on board by the end of the year or early 2014. 
An indefinite delivery, indefinite quantity contract will allow staff to specifically identify
what each scope of work is for the firm and have them do it. 
The new firm will help staff move forward faster to improve internal processes. 
An example of a process improvement was provided involving the Aviation Maintenance 
department and their monthly inspections of sprinkler risers.  Improvements implemented
in this case resulted in an annual savings of 837 work hours, or roughly $49,000. 
In response to Commissioner Bowman, Mr. Henrie responded that for the monthly inspection of
sprinkler risers the CPI process was done using Port staff. 
In response to Commissioner Bowman, Mr. Soike reported that there is one full-time employee
working in the lean program, and another will be added. Mr. Soike noted that Port employees are
currently being trained in CPI. Commissioner Bowman noted the opportunity for Port staff to
become proficient in CPI in order to end reliance on consultants. 
In response to Commissioner Gregoire, Mr. Soike noted that staff is looking for more scientific
techniques in the new contract. 
In response to Commissioner Albro, Mr. Yoshitani noted that CPI has to become part of the culture
to be successful in the long run.




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TUESDAY, OCTOBER 1, 2013 
Motion for approval of item 6a  Bowman 
Second  Bryant 
Motion carried by the following vote: 
In Favor: Albro, Bowman, Bryant, Creighton, Gregoire (5) 

As noticed on the agenda, the Commission advanced to consideration of  
9a.  Delegation of Authority Briefing and Commission/Staff Roundtable Discussion. 
Presentation document(s) provided by Ralph Graves, Director Capital Development Division; and
Tom Barnard, Commission Policy Analyst: 
Commission agenda memorandum dated September 16, 2013. 
Presentation slides. 
Resolution No. 3628. 
Presenter(s): Mr. Barnard; Mr. Graves. Additional participants in the roundtable included Kurt
Beckett, Deputy Chief Executive Officer, and David Soike, Director, Aviation Facilities and Capital
Program. 
The Commission received a presentation that included the following relevant information: 
The master delegation authority was created to define and differentiate levels of
authority at the Port. 
Goals of the resolution are to provide for both the necessary accountability and public
trust and the need to run the day-to-day operations of the Port in as efficient and costeffective
a way as possible. 
Washington ports are the only ports in the country that have elected commissions. 
Originally the Port Commission made all the executive decisions. 
In 2007 the State Auditor released a report and recommended that the Port Commission
evaluate the delegation of authority in place at that time. 
Resolution No. 3605, as amended by Resolution No. 3628, sought to: 
Clarify the relationship between the Commission and the CEO that allows the
Commission to set broad policy goals and the CEO to provide the operational
capacity to implement them. 
Improve the quality of information available to the Commission so it could approve
both long-term and annual expenditures in a fiscally responsible way. 
Make the procedures the Commission follows to approve expenditures transparent.
In response to Commissioner Creighton, Mr. Barnard stated that the delegation of authority has not
been revised since 2009. Commissioner Creighton opined on the importance of looking at the
delegation of authority every two years, though changes are not always necessary. Commissioner
Bryant agreed with Commissioner Creighton that it is appropriate to step back and look at some of
the issues and determine whether or not they are providing the Commission with the information
needed to understand whether projects are moving along well. Commissioner Bryant voiced
concern that a dollar figure might not provide the information desired by the Commission. He noted

PORT COMMISSION MEETING MINUTES                    Page 4 of 7 
TUESDAY, OCTOBER 1, 2013 
that using a percentage of the contract might be a useful tool for change orders. Commissioner
Bryant noted the Commission wants to know if projects are moving ahead as anticipated and
information should focus on Commission priorities. The delegation of authority would be changed
to conform to those priorities. 
Mr. Graves noted that staff is looking to bring less items for approval to the Commission and
instead provide more comprehensive reports. Commissioner Bryant noted that there needs to be
flexibility. Mr. Graves noted that the Rental Car Facility is an example of a large project that
required less authorization, but had monthly reporting. Commissioner Albro noted there is a large
focus in the delegation of authority on spending and construction, but stated the structure of the
delegation of authority does not reflect the importance of the Port as an economic development
agency. Commissioner Creighton noted that the monthly briefings for the large projects is helpful,
although there is no mechanism for it in the delegation of authority. Commissioner Creighton noted
that there is not much public discussion of how facilities will be run after construction, such as what
the management of the Rental Car Facility would look like once it is built. 
Mr. Barnard suggested another conversation about how to communicate the communal benefit of
Port projects to the community. 
Commissioner Bowman asked what problem a revision would try to solve. Commissioner Bryant
noted that the dollar amount is not the most important aspect of a project. Mr. Barnard stated that
staff is looking to ensure that the Commission is using the Commission's time as it desires, and
that staff is as efficient as possible. 
In response to Mr. Graves, Commissioner Bryant noted that he does not want to wait to find out
that a project is over budget when the project is over budget, but wants to know beforehand. 
Commissioner Gregoire noted that she does not feel like enough information is provided to the
Commission, for the Commission to help solve front end problems such as bid irregularities. 
Mr. Beckett stated that the Port's mission is often accomplished through development and
deployment of infrastructure.  It was noted that it is not always easy to balance the amount of
information and detail beneficial to the Commission's decision-making process. 
Commissioner Bowman suggested that the Commission be regarded as the public face of the Port,
and that topics brought to the Commission for consideration should be examined through a public
lens. Mr. Yoshitani stated that staff tries to anticipate and be responsive to the needs of the
Commission. Commissioner Gregoire noted that she would like to see a document that streamlines
the burden on staff; empowers the subject matter experts to do what they need to do to make a
meaningful impact; provides clearer direction is given on what should be focused on for the
agenda; and what should be included in Commission memos. Mr. Barnard noted that there might
need to be another process for describing the economic development role the Commission fills. In
response to Commissioner Albro, Mr. Yoshitani stated that the delegation of authority document
may not be the right document to address some of the questions raised.



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TUESDAY, OCTOBER 1, 2013 
Commissioner Gregoire asked if the delegation of authority appropriately helps staff and the
Commission prioritize their time. Commissioner Bowman added the importance of fulfilling the
Commission's responsibilities to the public. 
In response to Commissioner Gregoire, Mr. Graves noted that staff has been working on revising
the delegation of authority for two years. Commissioner Gregoire asked to have a discussion about
what topics should be in the delegation of authority. 
Following consideration of agenda item 9a, the Commission returned to consideration of  
7.   STAFF BRIEFINGS 
7a.  2014 Capital Budget Briefing. 
Presentation document(s) provided by Dan Thomas, Chief Financial and Administrative Officer,
and Michael Tong, Corporate Budget Manager: 
Commission agenda memorandum dated September 23, 2013. 
Presentation slides. 
Presenter(s):  David Soike, Director, Aviation Facilities and Capital Programs; Boni Buringrud,
Director, Seaport, Finance & Budget; Michael Burke, Director, Seaport Leasing and Asset
Management;  Kim Albert, Assistant Director, ICT Business Services; and Joe McWilliams,
Managing Director, Real Estate. 
The Commission received a presentation that included the following relevant information: 
Aviation 
Category A projects, which are projects already underway, include: 
International Arrivals Facility; 
Checked baggage; 
NorthSTAR; 
Electrified Ground Support Equipment. 
Category B projects, which are pending, include: 
Runway 16 center 34 center; 
Service Tunnel Rehabilitation; 
Category C projects, pending future authorization, include: 
Airfield Ramp Paving Program; 
Parking Garage Lights; 
Concession Infrastructure; 
Enhanced Wi-Fi; 
Industrial Wastewater System Segregation Meters. 
The final category is small projects under $300,000. 
The aeronautical allowance is for unforeseeable projects. 
Additional considerations include: 
Electrical code changes anticipated; 
The need to strengthen and streamline ancillary support systems  processes and
people in multiple departments; 
Anticipating and managing possible impacts to airlines, concessions and travelers.

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TUESDAY, OCTOBER 1, 2013 
Seaport 
The project to upgrade of existing docks at Terminal 5 was accelerated, resulting in an
increase in expenditure. 
Seaport capital projects are not funded by the tax levy. 
Projects listed as authorized have some portion of project authorized, such as design
funding. 
Pending authorization 2013/2014 projects include: 
Terminal 91 lighting upgrade. 
Pending future authorization projects, which require more scoping, include: 
Pier 34 Dolphins and Catwalks for four barges; 
Second gangway per Berth at Terminal 91; 
Terminal 91 Berth 6 and 8 redevelopment; 
Terminal 5 upgrade 600 feet existing docks; 
Waterway deepening; 
Terminal 30 Dock Rehabilitation; 
Terminal 25 Dock Rehabilitation. 
Real Estate 
Authorized projects include: 
Pier 66 Steam Replacement. 
Pending authorization in 2013/2014 include: 
Shilshole Bay Marina Restroom Replacement; 
Fishermen's Terminal Paving and Storm Upgrades. 
Corporate 
Authorized projects include: 
Radio System Upgrade; 
PeopleSoft Financials upgrade; 
SharePoint Records and Document Management. 
New projects include: 
911 Computer Dispatch Upgrade; 
Contractor Data System Replacement; 
Network Switch Replacement. 
In response to Commissioner Creighton, Mr. Reis noted that expansion of the Center Runway
could accommodate larger, widebody aircraft in the future, including cargo aircraft. In response to
Commissioner Gregoire, Ms. Buringrud noted that the projects that are part of the street vacations
began in 1995 for Terminal 5 and 2002 for Terminal 18, and that several conditions had to be met
before the City of Seattle would vacate the streets; the Port is still working to meet all the
conditions. In response to Commissioner Bryant, Mr. Burke stated the conditions included making
sure the utilities of the street are protected and accounted for. Mr. Burke reported that there was a
concern about traffic backing up onto Spokane Street from  Terminal 18. In response to
Commissioner Bryant, Mr. Burke noted that there was a requirement for traffic evaluation and
mitigation from the City of Seattle before the city would vacate the street. 
In response to Commissioner Albro, Mr. Burke noted the Terminal 46 development is related to
dock improvements and other upgrades required by the lease amendment.

PORT COMMISSION MEETING MINUTES                    Page 7 of 7 
TUESDAY, OCTOBER 1, 2013 
Commissioner Bowman requested a slide breaking down the projects by what they are trying to
accomplish, not just the Century Agenda but the larger context. Commissioner Albro suggested 
projects be outlined by terminal and then aggregated together. 
Commissioner Bryant expressed concern over the projects backlogged in 2017-2018. 
Commissioner Gregoire asked if projects could be accelerated. Mr. Burke noted that permitting is
the biggest issue regarding the acceleration of future projects. 
8.   NEW BUSINESS 
None.
9.   POLICY ROUNDTABLE 
9a.  Delegation of Authority Briefing and Commission/Staff Roundtable Discussion. 
Agenda item 9a having been disposed of previously, no additional policy roundtables were 
conducted. 
10.  ADJOURNMENT 
There being no further business, the regular meeting was adjourned at 3:45 p.m. 

Bill Bryant 
Assistant Secretary 
Minutes approved: November 5, 2013.