6a supp
ITEM NO: 6a_supp MEETING DATE: February 9, 2016 Procurement Excellence Nora Huey Director, CPO Why Procurement Excellence? Procurement is a key driver of financial stewardship and achieving Century Agenda Goals: Creating jobs Increasing small business participation Improving environmental purchasing practices Current Situation Annual spend >$280M spend (2015 est.) Large Capital Program Complicating Factors Proprietary System and Incumbency Limits Competition Lack of Spend Data and Analytics Procurement excellence will better support the organization and region. 2 Develop new approach & change culture Key Questions Best approach Value potential Which capabilities have sustainable value Outside assessment will identify opportunities for improving performance and capability resulting in a comprehensive improvement roadmap. Improved procurement effectiveness & efficiency is good for business. 3 Procurement Excellence = A New Way of Working Streamlined Processes Faster end-to-end deliveries Optimized Structure Cross functional team lead by CPO to drive strategy and spend A New Way of Working Spend Analytics Improved negotiations Highly Trained Personnel Building in house competency in key areas Category Management Granular approach to where we spend the $s and opportunities for savings Financial Stewardship Cost Savings and Avoidance Century Agenda Goals $20M - $30M annual savings Small Business Goals (incl. WMBE) 2% YOY reduction on ongoing spend Environmental Goals This represents the future impact of procurement by the Port. 4 Port needs an approach that builds capability AND value delivery Future State Preferred Position Integrated Approach Makes required changes and improvement actions tangible Value Maximizes probability of transformational success Capability A combined value-capability approach maximizes benefits to the Port. 5 Phased Approach 1. Diagnostic Assessment 2. Implementation Phase Seek Commission authorization to move into implementation phase. Decision to invest in implementation phase ensures alignment of Port Goals. 6 Results Improve our partnerships Increase contracting opportunities for small businesses Improve environmental purchasing Improved contractor performance Speed up procurement time Anticipate 5 times return Procurement Excellence will lead to improved delivery (speed) and results. 7 Thank you! Questions? 8
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