PORT OF SEATTLE
MEMORANDUM

COMMISSION AGENDA              Item No.      4e
ACTION ITEM
Date of Meeting    February 9, 2016

DATE:   February 2, 2016

TO:     Ted Fick, Chief Executive Ofcer
'
FROM:  David Freiboth, Senior Director Labor Relation%~

SUBJECT: Extension of the Port's Paid Parental Leave Program to Represented Employees

ACTION RE UESTED
Request Commission authorization for the Chief Executive Ofcer to extend the Port's Paid
Parental Leave Program to represented employees via Memoranda of Understanding (MOUs)
with their respective labor representatives.

SYNOPSIS

The P011 would like to offer its Paid Parental Leave benet to represented employees.
Commission approval is needed to authorize CEO to Sign MOUs with unions regarding Parental
leave. General Delegation of Authority gave the CEO the authority to execute modications to
Collective Bargaining Agreements (CBAs) without Commission approval. Further, Resolution
3704 reserves to the Commission the authority to consider and approve CBAs. The CEO now
has the authority only to administer CBAs.

BACKGROUND

Effective January 1, 2016, the Port provides paid parental leave to non-represented employees
who have completed their probationary period. The Port offers four weeks of paid leave to new
parents following the birth, adoption or adoption placement, or foster care placement of a child.
The time must be taken in one consecutive block and must be completed by the end of the
twelfth calendar month following the birth or placement.

We value all of our employees, and seek to act as a single, "One Port" organization with a
common purpose to achieve the Century Agenda. To that end, the Port intends to extend this
benet to represented employees by negotiating agreements with their labor representatives.
This leave will be in addition to other paid leave, such as vacation or sick leave, which
employees may be entitled to in their respective labor agreements.

The four weeks of paid leave will ensure Port employees have time away from work to bond
with and care for their new child.

It is extremely difcult at this time to pinpoint the exact nancial impact of extending this
benet to represented employees. The impact will vary given each employee's role in the

COMMISSION AGENDA
Ted Pick, Chief Executive Ofcer
February 2, 2016
Page 2 of 2

organization. Not all leaves require backll, while others will be covered with overtime. After '
12 months we will have a more accurate utilization estimate moving forward. Applying the
assumptions used by Human Resources for non-represented employees, the estimated annual
cost of providing this benet to represented employees is $167,000. This assumption uses an
estimate of 29 births or placements per year and an average annual salary for represented
employees of $74,556.

ATTACHMENTS TO THIS REQUEST

0   Sample MOU

0   Salary and Benets Resolution

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS

0   December 8, 2015  Salary and Benets Resolution Final Reading and Commission
Approval;

0   November 24, 2015  Salary and Benets Resolution 2nd Reading by Human
Resources;

0   November 10, 2015 'Salary and Benets Resolution 1St Reading by Human
Resources; and

0   October 27, 2015  Salary, and Benet Resolution Brieng by Human Resources.