PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4b 
ACTION ITEM 
Date of Meeting    September 30, 2014 
DATE:    September 22, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Project Management Services IDIQ Contracts 
Amount of This Request:             $0   Source of Funds:  Current and Future
Operating Budgets;
Maximum Value of          $5,000,000 
Future Individual
Contracts                                       Project
Authorizations 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute two professional 
services indefinite delivery, indefinite quantity (IDIQ) contracts for Project Management
Services in the amount of $2,500,000 per contract for a total of $5,000,000. Each contract will
have a duration of one year with two one-year options and include a three-year ordering period in
support of upcoming capital improvement projects. There is no budget request associated with
this authorization. 
SYNOPSIS 
With many new capital projects on the horizon, it is necessary to have project management
services capability available to supplement staff capabilities and handle the workload. IDIQ
contracts provide the Port with the flexibility to meet business requirements as they arise by
issuing individual service directives to accomplish tasks within a general, pre-defined scope of
work on an as-needed basis for a fixed period of time and a maximum contract amount.
Competitively procured IDIQ contracts are widely used public-sector contracting tools,
consistent with the Port's Master Delegation of Authority contained in Resolution No. 3605, as
amended by Resolution No. 3628, and governed by CPO-1 policy. The public advertisement for
these contracts will contain goals for inclusion of small business.  Budgets to utilize these
contracts will come separately from either annual operating budgets or individual project
authorizations. 
BACKGROUND 
In March of 2011, the Commission authorized two IDIQ contracts for project management
services totaling $3,000,000 to ensure that project management services where readily available
on an asneeded basis. These contracts are expiring at the end of the year.

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 22, 2014 
Page 2 of 3 
Over the next few years, a number of new projects are being planned to fulfill business plan
objectives. Procuring additional Project Management Services will allow the Port to meet the
needs of planned projects in a timely manner. In order to meet the service capacity and
turnaround times needed, staff recommends that the Port contract with two Project Management
Services firms. 
PROJECT JUSTIFICATION AND DETAILS 
The Port will advertise and issue a request for qualifications (RFQ) that includes a goal for small
contractors and suppliers (SCS) participation determined by the Office of Social Responsibility.
The contract will have a contract ordering period (during which the Project Management
Services may be separately authorized) of one year with options for two additional years. The
actual contract duration may extend beyond five years in order to complete the work identified in
particular service directive(s). Service directives may be issued during the contract ordering
period. The Port will not issue service directives in excess of the $2,500,000 contract value. 
Representative needs include, but are not limited to, Wi-Fi upgrades, Closed Circuit Television 
upgrades, and Airport Dining and Retail support. We expect that some of these projects and
other unidentified projects will move forward between 2014 and 2018.
FINANCIAL IMPLICATIONS 
The total estimated cost for project management services will not exceed $5,000,000. Each
contract will have a not-to-exceed threshold of $2,500,000. No work is guaranteed to the
consultants and the Port is not obligated to pay the consultant until a service directive is
executed.  After receiving authorization for each project in accordance with the Master
Delegation of Authority, the actual work will be defined and the Port will issue individual
project-specific service directives.
STRATEGIES AND OBJECTIVES 
These contracts support the Century Agenda strategy of advancing this region as a leading
tourism destination and business gateway though meeting the region's air transportation needs at
Sea-Tac Airport for the next 25 years and encourage the cost-effective expansion of domestic
and international passenger and cargo service, by allowing the Port to provide support and 
management to existing and upcoming capital projects. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Prepare two procurements, one for each project management services contract.
This alternative would require more procurement processes, add time,  and increase
administrative costs in order to hire two consultant design teams. This is not the recommended
alternative.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 22, 2014 
Page 3 of 3 
Alternative 2)  Prepare separate procurements for each project. This alternative would require
many more procurement processes, add time to projects, and increase administrative costs in
order to hire consultant project managers for each project. This is not the recommended
alternative. 
Alternative 3)  Prepare a single procurement to contract with two project management services
firms for identified project management needs as they arise. This alternative would provide a
higher degree of integrity in the management of projects, necessary for timely completion of
projects. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
On March 8, 2011, the Commission voted to authorize the execution of two
professional services IDIQ contracts for project management services.