PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      7a 
STAFF BRIEFING 
Date of Meeting     February 4, 2014 
DATE:    January 28, 2014 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Rudy Caluza, Director Accounting & Financial Reporting 
Peter Garlock, Chief Information Officer 
SUBJECT:  2013 Peoplesoft Financials Upgrade Project Briefing 
SYNOPSIS 
The purpose of this briefing is to describe the September 2013 implementation and
benefits of a major upgrade to the Port of Seattle's Oracle PeopleSoft Financial system.
The Port of Seattle uses Oracle's PeopleSoft Financial system to support the Port's 
accounting, budget management, procurement, and financial reporting functions. Specific
business functions include: general ledger, purchasing, accounts payable, project costing,
time and labor, accounts receivable, billing and asset management. 
A major software and infrastructure upgrade to this system was successfully delivered in
September  2013 by a Port-wide team led by the Information Communication &
Technology (ICT) and Accounting & Financial Reporting (AFR) departments. 
BACKGROUND 
On September 28, 2010, the Port Commission approved a $5,000,000 project to upgrade
the Port's PeopleSoft Financial system with the following scope: 
Upgrade the PeopleSoft Financials modules to the latest version. No new modules
will be implemented as part of this project. 
Upgrade existing interfaces to be compatible with the new PeopleSoft Financials
version. Development of new interfaces will be deferred to future projects. 
Eliminate or minimize existing customizations, whenever possible, using built-in
functionality in the new version. Deploy new functionality that can be
implemented with no customizations. New functionality requiring customization
will be deferred to future projects or prioritized as part of ongoing maintenance
and support. 
Custom reports, currently available outside the PeopleSoft system in the MIS
Intranet Reporting application, will be replaced with PeopleSoft delivered reports
or developed within Port of Seattle Technical Architecture Standards. The
estimates for this work, included in this budget request, are preliminary and will

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 28, 2014 
Page 2 of 2 
be revised when more data is available from detailed analysis to be completed
during the design phase. If needed, additional funds for custom reports would be
requested after completion of detailed analysis next spring. 
Upgrade the system technical infrastructure and replace with standard hardware 
ATTACHMENTS TO THIS BRIEFING 
Computer slide presentation. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
September 28, 2010  PeopleSoft Financials Upgrade Project Approval