PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      5c 
ACTION ITEM 
Date of Meeting    December 10, 2013 
DATE:    December 2, 2013 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Dave Soike, Director, Aviation Facilities and Capital Program 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Facilities Monitoring System Renewal Project at Seattle-Tacoma International
Airport (CIP #C800495) 
Amount of This Request:        $1,400,000   Source of Funds:  Airport Development
Fund and Future
Est. Total Project Cost:          $3,431,000 
Revenue Bonds 
Est. State and Local Taxes:         $99,000 

ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to (1) advertise, award, and
execute a major public works contract for the construction of the Facilities Monitoring System
(FMS) Renewal Project at Seattle-Tacoma International Airport;  (2) purchase necessary
equipment and software; and (3) authorize the use of Port crews in support of the project and for
removal of regulated materials. This request of $1,400,000 is in addition to the $2,031,000 that
was previously authorized for a total project authorization of $3,431,000. 
SYNOPSIS 
The FMS currently monitors over 30,000 system data and status monitoring points at the Airport.
It includes critical systems such as the baggage conveyors, elevators, escalators, and moving
walks. The system currently provides the annunciation and status visualization of the systems,
which allows maintenance and operations personnel to respond quickly and efficiently to system
events. The ability to promptly respond to an equipment downtime event directly affects the
Airport's customer satisfaction and quality of travel experience. The system was installed in
2004 and is comprised of early 2000 technology hardware and software that have reached the
end of their useful lives and are no longer supported by their manufacturers.
This request authorizes the Facilities Monitoring System Renewal project to move forward with
necessary upgrades to keep the current system operational, integrate selected Port-owned
passenger loading bridges (PLBs) to the system, connect additional elevators to the system for
monitoring, upgrade the network connection to selected escalators and moving walks and
provide critical baggage conveyance reporting system (BCRS) information to our customers.

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 2, 2013 
Page 2 of 6 
This project will provide an upgrade to the system, add monitoring to 29 Port-owned PLBs, add
monitoring to two elevators, upgrade the network connection to six parking garage escalators, 19
Airport wide escalators and 6 moving walks, and provide critical real-time monitoring of
baggage conveyance systems. This project is included in the 2014-2018 capital budget and plan
of finance. 
BACKGROUND 
The Airport is a large complex facility that includes extensive baggage handling systems,
conveyance systems, elevators, escalators, moving walks, and passenger loading bridges that
require continuous monitoring and centralized reporting to be efficiently operated and
maintained. In 2003, Phase I of the FMS was implemented to replace obsolete monitoring
systems with a new state of the art system that monitored over 7,000 points. Phase II of the FMS
was implemented in 2004, adding approximately 5,600 new monitoring points for baggage
handling systems and new elevators and escalators that were added as part of the South Terminal
Expansion Project that built Concourse A.  Over 18,000 points were added to  monitor
subsequent baggage systems in 2006. Currently the FMS monitors over 30,000 points and will
continue to increase as baggage conveyance projects are implemented. This project will upgrade
the network connection and expand monitoring for an additional 6 parking garage escalators, 19
Airport-wide escalators, 6 moving walks, and integrate 29 currently unmonitored Port-owned
PLBs and 2 currently unmonitored elevators. 
The FMS is also comprised of a set of software systems to monitor and maintain critical baggage
handling systems that include 37 different conveyance systems. The current system provides
real-time monitoring, visualization, activity logging, and system event annunciation to minimize
downtime and facilitate prompt response when a failure occurs. This project will include a
BCRS that will capture all real-time data from FMS monitored baggage systems in a single
database and provide a user-friendly reporting and analytics tool to Airport Operations and the
airlines.  The BCRS will provide baggage-system-specific reporting to efficiently track status
and performance metrics, including utilization, capacity, and trending, and provide individual
bag locations within the system. 
PROJECT JUSTIFICATION AND DETAILS 
The purpose of this project is to provide a system upgrade to maintain current operations and
expand monitoring of critical systems for elevators, escalators, moving walks, passenger-loading 
bridges and baggage systems to continue to meet the needs of our customers. 
Project Objectives 
Increase reliability and improve ability to maintain the FMS network; 
Maintain response time to equipment anomalies; 
Minimize equipment downtime; 
Expand the system to include currently unmonitored critical systems;

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 2, 2013 
Page 3 of 6 
Provide baggage system utilization, efficiency, and customized reporting to Airport
Operations and airlines; and 
Provide stable and secure networking that is flexible to support the Airport's future
growth. 
Scope of Work 
The project will be delivered in two work projects: 
1) The Aviation Project Management Group (AV PMG) will manage the major construction and
FMS upgrade. This work project will have two phases. Phase 1 entails the upgrade of the
current system that includes the replacement of outdated hardware and software with newer
technology that will allow for system expansion. The hardware and software will be furnished
and installed by the Port. Port Maintenance Staff will perform the final configuration into the
FMS in conjunction with the design consultants. Once the system has been updated, it will be
expanded to include an additional 25 escalators, 6 moving walks, and 2 elevators. Concurrent
with the FMS upgrade, the design consultant has prepared full design and prepared construction
bid documents for Phase 2. 
Phase 2 is the expansion to the PLBs through a major construction contract. It also includes Port
crews to manage any incidental regulated materials management and communication and
electrical relocation. This phase requires new network infrastructure and final configuration into
the FMS. 
2) The BCRS project will be managed by the Information & Communication Technology
Department (ICT). This project will procure and deploy a commercial off-the-shelf solution to
consolidate data from all FMS monitored baggage conveyance systems into a single data store.
This phase will be completed after the FMS system infrastructure is available.  This was
authorized on January 22, 2013. 
FMS Upgrade Schedule 
Commission Authorization for Design              January 2013 
Commission Authorization to Advertise Construction     December 2013 
Advertise                                 January 2014 
Notice to Proceed                            April 2014 
Construction Complete                       September 2014 
BCRS Implementation Schedule 
System Procurement Complete                  December 2013 
Implementation Complete                     July 2014

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 2, 2013 
Page 4 of 6 
FINANCIAL IMPLICATIONS 
Budget/Authorization Summary              Capital     Expense   Total Project 
Original Budget                       $5,000,000          $0    $5,000,000 
Previous Budget Reduction             ( $1,577,320)      $8,320   ($1,569,000) 
Revised Budget                      $3,422,680      $8,320    $3,431,000 
Previous Authorizations                 $2,022,680       $8,320    $2,031,000 
Current request for authorization             $1,400,000          $0     $1,400,000 
Total Authorizations, including this request     $3,422,680       $8,320    $3,431,000 
Remaining budget to be authorized                $0         $0         $0 
Total Estimated Project Cost              $3,422,680       $8,320    $3,431,000 
FMS Upgrade Project Cost Breakdown           This Request       Total Project 
(Project 1): 
Construction                               $1,082,000         $1,082,000 
Construction Management                     $197,000         $207,000 
Design                                       $0         $1,145,680 
Project Management                             $0         $130,000
Permitting                                   $22,000           $22,000 
State & Local Taxes (estimated)                    $99,000          $166,000 
Expense                                    $0           $3,320 
Total                                      $1,400,000         $2,756,000 
BCRS Project Cost Breakdown (Project 2):        This Request       Total Project 
Software                                     $0         $100,000 
Vendor Services                                $0         $325,000 
ICT Labor                                  $0          $68,000 
Aviation Maintenance                            $0          $50,000 
Contingency (~20%)                           $0         $117,500 
Sales Tax (9.5%)                                $0           $9,500 
Total Capital:               $0          $670,000 
System Training                                $0           $5,000 
Total Expense:              $0           $5,000 
TOTAL BCRS PROJECT:           $0        $675,000 
Budget Status and Source of Funds 
This project, CIP #C800495, is included in the 2014-2018 capital budget with a budget of
$3,422,680. The funding source will  be the Airport Development Fund and future bonds. As
discussed with the plan of finance, the Port anticipates issuing bonds in 2014 to fund a number of
projects.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 2, 2013 
Page 5 of 6 
Financial Analysis and Summary 
CIP Category             Renewal/Enhancement 
Project Type              Infrastructure Upgrade 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $3,431,000 
Business Unit (BU)          Terminal 
Effect on business performance  NOI after depreciation will increase 
IRR/NPV             N/A 
CPE Impact             $0.01 in 2015; however, no change from business plan
forecast as this project was included. 
Lifecycle Cost and Savings 
The FMS renewal will continue to require software updates and limited on-call support through
the vendors. Facilities and Infrastructure (F&I) has included approximately $25,000 within its 
annual operating budget for the updates and support that are necessary to keep the system
functional.  An annual increase of $16,000 is estimated for the BCRS software license and
maintenance agreements and will be included in the ICT annual operating budget. 
STRATEGIES AND OBJECTIVES 
The project supports the Port's Century Agenda objectives to make Sea-Tac Airport the West
Coast "Gateway of Choice" for international travel, meet the region's air transportation needs at
Seattle-Tacoma International Airport for the next 25 years, and encourage the cost-effective
expansion of domestic and international passenger and cargo service. 
TRIPLE BOTTOM LINE 
Economic Development 
This project will minimize downtimes and provide prompt response times to meet the needs of
the airlines and ultimately the Airport's travelling customers.
The Office of Social Responsibility (OSR) will provide support in determining small business
participation, as described in small business Resolution No. 3618. The project manager will
work with the OSR to determine small business participation opportunities. 
Environmental Responsibility 
The project demonstrates environmental sustainability by improving existing Port assets. 
Community Benefits 
This project will support future airline growth. Long-term vitality of the Airport benefits the
regional economy, the local environment, and nearby communities.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 2, 2013 
Page 6 of 6 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Do nothing. This alternative would be to operate the FMS as is, replace failed
components as needed and upgrade the software as the opportunity arises. This approach has
kept the system operating so far; however, it will not allow system modernization and expansion
to monitor critical systems such as baggage systems and connection to more elevators,
escalators, moving walks, and passenger loading bridges.  This is not the recommended
alternative. 
Alternative 2)  Provide system upgrade to allow future expansion to integrate critical systems
to be monitored. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
January 22, 2013  the Commission authorized the preparation of full design and
construction bid documents and purchase of equipment to upgrade the Facilities
Monitoring System (FMS).