PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       5e 
ACTION ITEM             Date of Meeting    May 14, 2013 

DATE:     May 7, 2013 
TO:       Tay Yoshitani, Chief Executive Officer 
FROM:    Peter Garlock, Chief Information Officer 
Kim Albert, Senior Manager ICT Business Services 
SUBJECT:   Oracle Financial and Human Capital Management Systems 

Amount of This Request:  $1,120,000       Source of Funds: Operating Budget 
Est. State and Local Taxes: $97,000 
Est. Total Project Cost:    $1,120,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to execute annual purchase
orders to renew the Port's existing Oracle Financial and Human Capital Management software
license and support agreement for the next three years, at a cost not to exceed $1.12 million. 
SYNOPSIS: 
Approval of this request will allow the Port to continue receiving technical support and software
upgrades for Oracle Financials and Human Capital Management (HCM) Systems used
throughout the Port of Seattle Enterprise, through May 31, 2016. 
BACKGROUND: 
The Port of Seattle began using PeopleSoft as its financial system in 1996 and PeopleSoft HCM
to manage its payroll and benefits in 1997. The original contracts included automatic renewal for
annual software support. The PeopleSoft Corporation was purchased by Oracle in 2005. 
The Financial and Human Capital Management systems are critical business applications for the
Port. In order to receive continued technical support and upgrades for these systems as they
become available, the Port must renew its annual software support agreements. 
Oracle software support services include the following: 
Program updates, fixes, security alerts, and critical updates 
Tax, legal, and regulatory updates 
Major upgrades to add functionality 
Technical support 24 hours per day, 7 days a week

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
May 7, 2013 
Page 2 of 2 
To eliminate repetitive annual Commission actions, we are requesting Commission authorization
to pay for annual support over the next three years. We will then make the decision to renew
each year. 
FINANCIAL IMPLICATIONS: 
Total renewal costs (including sales tax) for the three year period are estimated below: 
License and Support Costs (2013-2015) 
Year        Annual Support Amount    Sales Tax       Total 
2013                $329,000      $31,000      $360,000 
2014                $341,000      $32,000      $373,000 
2015                $353,000      $34,000      $387,000 
Total                 $1,023,000       $97,000      $1,120,000 
Budget Status and Source of Funds: 
This is not a request for funding. The 2013 expense is included in the Information and
Communication Technology (ICT) annual budget. Future years will also be budgeted in ICT. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
On May 3, 2011, the Commision authorized the Chief Executive Officer to execute a purchase
order for $339,000 for annual software support for our existing Oracle Financial and Human
Capital Management systems and on May 8, 2012, authorized execution of a purchase order for
$349,000.