White, Paul

Subject:                 FW: Change order 85 to Offsite Roadway Improvements contract, April 23, 2013

From: White, Paul
Sent: Tuesday, May 28, 2013 6:43 PM
To: Albro, Thomas; Blair, Katie; Bowman, Stephanie; Bryant, Bill; Creighton, John; Gregoire, Courtney; Kennedy, Mary Gin
Subject: FW: Change order 85 to Offsite Roadway Improvements contract, April 23, 2013

Commissioners:

The explanation below is from Capital Development Director Ralph Graves regarding a change order you approved on April 23,
2013. You will recall that Change Order 85 was revised to include a 153-day time extension. Ralph's email closes the loop on the
status of the project delays as concurrent or non-concurrent.

We received this description last week. If you have already received the explanation below, please forgive the duplication. Thank

you.

Paul J. White
Port of Seattle
Commission Records Coordinator
206-787-3210
white.g@gortseattle.org

From: Graves, Ralph
Sent: Tuesday, May 21, 2013 3:25 PM
To: Kennedy, Mary Gin
Cc: White, Paul; Zahn, Janice; Powell, Paul; Blair, Katie
Subject: Change order 85 to Offsite Roadway Improvements contract, April 23, 2013

Commissioners,

At the April 23 meeting you approved a change order to add 153 days to the Offsite Roadway Improvements and SR99 Bridge
Seismic Upgrade construction contract (an element of the Consolidated Rental Car Facility program). As initially presented, the
memo mistakenly described the time extension as 77 days, and you allowed us to verbally amend it in the meeting to 153
days. Although the amendment got the number of days correct, it stated that all 153 days are concurrent, when in fact the first 77
days are concurrent, while the last 76 days are non-concurrent. The contractor completed Port-added roadway signage work on
August 9, 2012 but did not complete the base contract work until October 24, 2012. This resulted in the 153 days of
delay. Concurrent delays are caused by both the Port (with added fabrication and installation of roadway signs) and the contractor
(with incomplete base contract work), while the non-concurrent delays are caused by the contractor alone. The final negotiated
change order amount of $492,000 accounts for these conditions. While the distinction between concurrent and non-concurrent
delay days is a technical detail, we need to inform you in order to correct the record. Thanks for your patience in this  in the future
we shall work harder to get it right the first time.
Ralph

Ralph H. Graves. P.E., PhD
Managing Director, Capital Development
graves.r@ portseattleorg
tel. (206) 787-3729
fax (206) 7873188
mob. (206)554-1139
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