PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       5c 
ACTION ITEM             Date of Meeting    April 2, 2013 

DATE:    March 26, 2013 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Michael Ehl, Director, Airport Operations 
George England, Program Leader, Aviation Project Management Group 
SUBJECT:  Rental Car Baggage Claim Renovation Project (CIP #C800541) 

Amount of This Request: $146,700         Source of Funds: Airport Development Fund 
Est. State and Local Taxes: $68,400         Est. Jobs Created: 5 
Est. Total Project Cost: $1,354,500 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to advertise bids, award, and
execute a major public works construction contract for the Rental Car Baggage Claim
Renovation project for an additional $146,700 for construction, construction management,
project management and other soft costs at Seattle-Tacoma International Airport (Airport). This
amount is in addition to $1,207,800 previously authorized for a total project cost of $1,354,500. 
SYNOPSIS: 
This project will renovate existing space in Baggage Claim to support the continued growth in
Airport operations, and to provide check-in facilities for special operations (cruise, military). A
combination of Port Construction Services (PCS) crews, small works on-call construction
contracts, a major works construction contract, and a furniture purchase will be utilized to
complete this effort. PCS crews are being utilized in order to complete work prior to the major
works construction contract in order to mitigate cost and schedule risk associated with regulated
materials management and undefined demolition scope. This authorization supports the change
from a small works construction contract to a major works construction contract. 
This project was included in the 2013  2017 capital budget and plan of finance. 
BACKGROUND: 
In the 1980s the rental car counters were constructed at two locations in Baggage Claim at the
Airport. With the completion and startup of the new consolidated Rental Car Facility at the
Airport in May 2012, the existing rental car counters in Baggage Claim were removed per the

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 26, 2013 
Page 2 of 5 
terms of the existing lease with the rental car companies. Over the past 10 years the adjacent
spaces in Baggage Claim were renovated. 
With the continued growth in airline passenger traffic at the Airport, and cruise traffic at the
Port's cruise terminals, congestion levels in baggage claim are anticipated to increase given the
constrained facilities. This project is intended to renovate the previous rental car counter space to
provide upgraded facilities and additional passenger waiting space, and to support check-in for
special operations (cruise, military) at the Airport. 
On October 2, 2012, the Commission authorized design and construction for a total project
budget of $1,207,800. At that time, staff believed the work could be contracted as a small works
construction contract. With the completion of the 50% design effort this past December, staff
realized that a major works construction contract would be required. With the corresponding
increase in staff costs to support a major works construction contract, the total project budget
will increase from $1,207,800 to $1,354,500. 
In order to complete this overall project effort, a combination of PCS crews, small works on-call
construction contracts, a major works construction contract, and a furniture purchase will be
required. PCS crews will install and remove the construction barricades, perform the demolition
work, and refurbish and install the check-in counters. The small works on-call construction
contracts will support the demolition work (electrical disconnects, regulated materials
management). The major works construction contract will provide the architectural, lighting, and
infrastructure upgrades to the space. Staff will be purchasing terminal seating through an
existing Port contract. 
PROJECT JUSTIFICATION: 
The work included with this project would maximize the use of the existing facilities in Baggage
Claim, and provide facilities to support check-in for special operations. 
Project Objectives: 
Complete the upgrade of the previous rental car counter locations in Baggage Claim. 
Provide additional passenger waiting area facilities in Baggage Claim. 
Provide designated space to support check-in for special operations. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The RAC Baggage Claim Renovation project includes the upgrade of the space (suspended
ceiling, lighting systems, fire suppression, and other special systems), the purchase of additional
terminal seating, the installation of check-in counters and supporting infrastructure for special
operations, and additional infrastructure improvements to support the relocation of vending
machines and other associated equipment.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 26, 2013 
Page 3 of 5 
Schedule: 
Design began in October 2012 
Commission authorization sought in April 2013 
Demolition begins in July 2013 
Construction begins in August 2013 
Construction complete in November 2013 
Seating installation in November/December 2013 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary:               Capital       Expense    Total Project 
Original Budget                         $1,172,300       $35,500     $1,207,800 
Budget Increase/Transfers                    $155,200       ($8,500)       $146,700 
Revised Budget                        $1,327,500       $27,000     $1,354,500 
Previous Authorizations                    $1,172,300        $35,500      $1,207,800 
Current request for authorization                $155,200        ($8,500)       $146,700 
Total Authorizations, including this request        $1,327,500        $27,000      $1,354,500 
Remaining budget to be authorized                 $0           $0           $0 
Total Estimated Project Cost                $1,327,500       $27,000     $1,354,500 
Project Cost Breakdown:                   This Request       Total Project 
Construction                               ($42,400)          $822,800 
Construction Management                    $143,400         $217,000 
Design                                      $0          $50,000 
Project Management                        $43,200        $175,300
Permitting                                  $6,700           $21,000 
State & Local Taxes (estimated)                   ($4,200)           $68,400 
Total                                     $146,700         $1,354,500 
Budget Status and Source of Funds: 
The RAC Baggage Claim Renovation project (#C800541) was included in the 2013-2017 capital
budget and plan of finance. The additional budget for this project was transferred from the
Aeronautical Allowance project (#C800404), resulting in no net change to the Aviation capital
budget. The source of funds for this project is the Airport Development Fund.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 26, 2013 
Page 4 of 5 
Financial Analysis and Summary: 
CIP Category             Revenue/Capacity Growth 
Project Type              Business Expansion 
Risk adjusted discount rate     N/A 
Key risk factors             None Identified 
Project cost for analysis        $1,360,300 (includes $5,800 transferred to Art program) 
Business Unit (BU)          Terminal 
Effect on business performance  N/A 
IRR/NPV             N/A 
CPE Impact             $0.006 in 2014; no change from the business plan
forecast 
Lifecycle Cost and Savings: 
With the renovation of the space in Baggage Claim staff does not anticipate a measureable
change in the operating and maintenance costs for the space. 
STRATEGIC OBJECTIVES: 
This project promotes the Port's Century Agenda goal to advance this region as a leading
tourism destination and business gateway by meeting the region's air transportation needs at Sea-
Tac Airport for the next 25 years. 
ENVIRONMENTAL SUSTAINABILITY: 
This project allows for the continued growth in passenger activity by maximizing the existing
facilities in Baggage Claim. In addition, opportunities for energy efficient lighting, day lighting,
and the use of recycled or regional materials will be explored during the design effort. 
BUSINESS PLAN OBJECTIVES: 
This project supports the Aviation Division's strategic goal to operate a world-class international
Airport by anticipating and meeting the needs of our tenants, passengers and the region's
economy, and by managing their assets to minimize the long-term total cost of ownership. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
1.  Do-Nothing: Under this alternative the rental car counter areas in Baggage Claim would
not be renovated, and would remain vacant without furniture or any other standard
terminal amenities. This is not the preferred alternative since the space will not be fully
utilized, nor will it be upgraded to reflect the adjacent facilities in Baggage Claim. 
2.  Upgrade Facilities: Under this alternative the rental car counter areas in Baggage Claim
would be renovated, additional seating would be purchased to provide additional waiting
facilities, and check-in counters would be provided to support special operations. By
improving these facilities the Airport would fully utilize the existing space, and it would

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 26, 2013 
Page 5 of 5 
move closer to establishing a consistent level of service throughout Baggage Claim. This
is the recommended alternative. 
3.  Furniture Only: Under this alternative the rental car counter areas in Baggage Claim
would not be renovated, but additional seating would be purchased to provide additional
waiting facilities. This is not the preferred alternative since the space would only be
partially utilized, and it would not be upgraded to reflect the adjacent facilities in
Baggage Claim. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
October 2, 2012  the Port of Seattle Commission authorized the Chief Executive
Officer to proceed with design and construction of the Rental Car Baggage Claim
Renovation Project, including: (1) preparing design documents; (2) perform
construction, using Small Works contracts and Port crews; and (3) executing a contract
to purchase furniture, for a total amount of $1,207,800.