PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       5e 
ACTION ITEM             Date of Meeting   March 26, 2013 

DATE:    March 18, 2013 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   John Christianson, General Manager Aviation Maintenance 
SUBJECT:  Access Control Network Refresh (CIP #C800558) 

Amount of This Request:  $1,500,000  Source of Funds: Airport Development Fund 
Est. State and Local Taxes:   $97,500  Est. Jobs Created:   0 
Est. Total Project Cost:    $1,500,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to (1) proceed with the
Access Control Network Refresh project at the Seattle-Tacoma International Airport; (2)
authorize the procurement of required hardware, software, and vendor services through state
contracts; and (3) authorize the use of Port staff for implementation, for a total project cost not to
exceed $1,500,000. 
SYNOPSIS: 
The Aviation Maintenance Organization (AVM) Access Control Network consists of over 50
network switches in data centers and communication rooms throughout the Airport as well as the
supporting infrastructure that includes servers, racks, and an uninterruptable power supply
(UPS). Ninety percent (90%) of the switches on this network are currently past the vendor's 
published end of life and the UPS system in the central equipment room is over 20 years old. 
The Access Control network supports several critical security systems such as the Access
Control System, the Closed Circuit Television (CCTV) system that provides live and recorded
video of locations throughout the terminal and airfield, the security door alarm system, and the
Checkpoint Duress Breach system. 
The purpose of this project is to replace aging network components to ensure availability of
critical security systems. AVM and Information and Communication Technology (ICT) 
resources will collaborate to complete the project. Total project costs are estimated to be
$1,500,000. Funding for this project was included in the 2013  2017 capital budget and plan of
finance. Recurring hardware license and maintenance costs will be budgeted within the AVM 
department budget.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 18, 2013 
Page 2 of 5 

BACKGROUND: 
A network switch is a connection point allowing networked devices such as computers, servers,
and printers or network segments to communicate efficiently. Port switches can be managed and
monitored remotely to ensure the best configuration to meet security and performance
requirements. Most of the switches and equipment in the Access Control Network were installed
in 2004 as part of the Access Control System Upgrade Project in CIP #100713 and are long past
their published end-of-life. The systems that rely on this aging network are critical to meet
security, safety, and Federal Aviation Administration regulatory requirements. 
PROJECT JUSTIFICATION: 
With no support on 90% of the network switches, replacement of this equipment is the only
recovery for a catastrophic device failure. Access layer switches in the communications rooms
can be replaced as they fail with a serious but limited impact to the access control, alarm, breach,
and CCTV systems. However, failures at the core level switches would likely result in a total
failure of all communications for these systems. 
The impact of a failure in the systems that rely on the Access Control Network range from lack
of visibility for monitoring door alarms or in the ramp tower, increasing security and safety
concerns, to delay of flights in the case of an extended breach event. Additional Port staff would
be required to manage critical security areas in the event of a failure and secure doors would not
get current access control information. 
Project Objectives: 
Ensure Access Control Network Switch system will support critical security and
operational systems by replacing end of life equipment with devices and firmware that
meet Port Technology Standards. 
Replace physical server environment with a virtualized environment that will allow for
server hardware redundancy, reduction of physical footprint, reduction of energy
consumption, and providing the ability to add additional capacity on demand. 
Provide data center infrastructure to maintain an environment required for high
availability by replacing the primary Central Equipment Room (CER) UPS. 
Deploy new components with no unplanned outages to critical security and operational
systems. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
Replacement of approximately 58 Cisco access network switches in communication
rooms and in the data center with devices that meet Port Technology Standards 
Replacement of two Cisco primary core switches

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 18, 2013 
Page 3 of 5 
Replacement of the data center UPS system 
Upgrade of hardware racking to support the new devices 
Cabling upgrade to support new infrastructure 
Implementation of the a Network Management System 
Build out of a virtualized server environment 
Schedule: 
Commission Approval                                  March 2013 
System Design Complete                                  June 2013 
Procurement Complete                                  August 2013 
Installation Complete                                        April 2014 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary:           Capital    Expense   Total Project 
Original Budget                     $1,500,000         $0     $1,500,000 
Previous Authorizations                      $0         $0           $0 
Current request for authorization           $1,500,000         $0     $1,500,000 
Total Authorizations, including this request    $1,500,000         $0     $1,500,000 
Remaining budget to be authorized              $0        $0          $0 
Total Estimated Project Cost             $1,500,000         $0     $1,500,000 
Project Cost Breakdown:               This Request           Total Project 
Hardware/Software                   $1,027,000            $1,027,000 
Software Licenses                        $7,500               $7,500 
Vendor Services                        $70,000              $70,000 
Port of Seattle Labor or Contractors            $109,000              $109,000 
State & Local Taxes (estimated)               $97,500               $97,500 
Contingency ~ 15%                    $189,000             $189,000 
Total                                $1,500,000             $1,500,000 
Budget Status and Source of Funds: 
This project was included in the 2013-2017 capital budget and plan of finance as a $1,500,000
business plan prospective project within CIP #C800558, Access Control System Refresh. The
source of funds is 100% Airport Development Fund. Estimated training costs of $10,000 will be
funded from the Aviation Maintenance Operating Budget.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 18, 2013 
Page 4 of 5 
Financial Analysis and Summary: 
CIP Category             Renewal/Enhancement 
Project Type              Technology 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $1,500,000 
Business Unit (BU)          Aviation Maintenance 
Effect on business performance  N/A 
IRR/NPV             N/A 
CPE Impact             $.01in 2014; no change from business plan forecast as
this project was included in the plan 
Lifecycle Cost and Savings: 
Due to the complexity of the environment and the criticality of the systems that rely on this
network, an additional $45,000 in annual recurring cost is estimated to cover a maintenance
agreement for the new switches. This will be budgeted within the Aviation Maintenance
Operating Budget. Port recurring labor costs to maintain the system are not expected to change. 
STRATEGIC OBJECTIVES: 
This project supports the following Port strategies: 
Meet the region's air transportation needs at Sea-Tac Airport for the next 25 years: Door
alarms, breach systems, cameras, and access control are critical components of Airport
security. This project ensures the availability of the infrastructure required to run these
systems. 
ENVIRONMENTAL SUSTAINABILITY: 
A virtualized server environment significantly reduces the number of devices required to support
the network, which decreases energy consumption and thermal output. 
BUSINESS PLAN OBJECTIVES: 
This proposed solution will support Aviation's strategic goal of operating a world-class
international airport by ensuring safe and secure operations. Replacement of end-of-life
equipment with devices and firmware that meet Port Technology Standards will eliminate the
risk of critical security and operational system failure. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
1.  Replace Equipment As It Fails: There are significant security and operational impacts for
any outage of this equipment. This is not the recommended solution.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 18, 2013 
Page 5 of 5 
2.  Replace 2 Cisco Core Components Only: While this alternative will prevent an Airport-
wide outage, access level failures in computer rooms throughout the Airport would still
result in local outages to these same critical applications. This is not the recommended
solution. 
3.  Replace Core and Access level components: Replacement of all network switches and
data center infrastructure will eliminate risk of critical system outages as a result of an
equipment failure. This is the recommended solution. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.