5e
PORT OF SEATTLE MEMORANDUM COMMISSION AGENDA Item No. 5e ACTION ITEM Date of Meeting October 2, 2012 DATE: September 25, 2012 TO: Tay Yoshitani, Chief Executive Officer FROM: Cassie Fritz, Manager, Seaport Project Management Support Services SUBJECT: Infrastructure Services Indefinite Delivery, Indefinite Quantity (IDIQ) Professional Service Agreement Amount of This Request: $0 Source of Funds: Future Individual Project Authorizations Maximum Value of IDIQ Contracts: $ 3,000,000 ACTION REQUESTED: Request Commission authorization for the Chief Executive Officer to advertise and execute up to three consulting services indefinite delivery, indefinite quantity (IDIQ) contracts for infrastructure-related design, construction, and other engineering support services for a not-toexceed total of $3,000,000 with a three-year contract ordering period. No funding is associated with this request. SYNOPSIS: The Port of Seattle owns and maintains a large portfolio of properties of varying age and condition. Infrastructure projects are those that facilitate the efficient and safe operation of our industrial and commercial properties, preserve the value of assets, and ensure compliance with state and local codes. These service agreements will provide the Seaport, Real Estate, and Capital Development Divisions with subject matter expertise to support infrastructure related maintenance, repair, and upgrade projects as needed to ensure ongoing operation of Port of Seattle facilities. The service agreements resulting from this request will allow Port staff to respond to a range of infrastructure project needs, including, but not limited to: Stormwater drainage systems Electrical power and lighting systems, low voltage and telecom systems Pressurized utilities such as domestic water and fire mains and natural gas lines Roadways and elevated roadway structures, pavement sections, and traffic analysis COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer September 25, 2012 Page 2 of 3 Permitting assistance and compliance Landscape and public shoreline access Adherence to the Seattle Municipal Code (SMC) The proposed IDIQ contracts would be competitively bid and the Office of Social Responsibility will assist in identifying opportunities for participation by small contractors and suppliers prior to the public advertisement. PROJECT SCOPE OF WORK AND SCHEDULE: Scope of Work: The contracts will be written with a specific not-to-exceed amount, identify the services required, and will have a contract ordering period (during which the services may be separately authorized) of three years. The actual contract duration may extend beyond three years in order to complete work identified in particular service directives. Service directives may be issued during the contract ordering period and within the total original contract value. Schedule: It is estimated that the contracts will be executed by March 2013 and have a three-year ordering period. Each service directive will specify the duration and schedule associated with the task or tasks involved. FINANCIAL IMPLICATIONS: Charges to these contracts will be from department budgets and projects that will be authorized separately through established procedures. Consequently, there is no funding request associated with this authorization. Individual service directives will be executed to authorize the consultant to perform any specific work on the contract against approved project authorizations and within the total contract amount. ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: Prepare separate procurements each time listed professional services are needed for specific infrastructure services and repairs. This option would not be the most efficient use of Port resources and may delay Port operations. This is not the recommended alternative. Prepare one Category III procurement for infrastructure related design, construction and other engineering support services. This alternative ensures a competitive process, encourages small business participation, and provides staff with the tools needed to respond in a timely manner as project needs arise. This is the recommended alternative. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer September 25, 2012 Page 3 of 3 OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: None PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: None
Limitations of Translatable Documents
PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.