PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      6c 
ACTION ITEM 
Date of Meeting     January 12, 2016 
DATE:    January 5, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Lindsay Pulsifer, Managing Director, Maritime 
Peter Garlock, Chief Information Officer 
SUBJECT:  Vessel Moorage System (CIP #C800729) 
Amount of This Request:         $550,000   Source of Funds:   100% General Fund 
Est. Total Project Cost:           $550,000 
Est. State and Local Taxes:         $10,500   Est. Jobs Created:              0 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to (1) proceed with the
Vessel Moorage System project; (2) authorize the procurement of required hardware, software,
and vendor services; (3) authorize the use of Port staff for implementation; and (4) authorize the
procurement of vendors services for maintenance, for a total project cost not to exceed $550,000 
and maintenance costs estimated at $200,000 over five years. 
SYNOPSIS 
The purpose of this project is to procure and implement a vessel moorage management system to
support marina and terminal operations. The existing Marina Management System (MMS) no
longer meets Port requirements, has compatibility issues with newer technology, provides little
capability for customer self-service, and doesn't support the management of non-leased terminal
operations. 
When this project is complete, the Maritime organization will have a system to manage slip,
berth, and storage assignments, calculate billing, and more efficient communication with
customers; improving operational excellence. Maritime customers will have more capability to
self-manage reservations, payments and access to account information. Information
Communication Technology (ICT), Maritime, and Accounting and Financial Reporting (AFR)
resources will complete the project. Total project costs are estimated to be $550,000. Funding
for this project was included in the 2016  2019 capital budget and plan of finance. Recurring
hardware license and maintenance costs will be budgeted within the ICT department operating
budget. 


Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 5, 2016 
Page 2 of 4 
The Port of Seattle North Harbor Management Group (NHMG) operates five marinas using
proprietary software developed by the Port in 2007 to manage moorage rates, bill for recurring
and one-time services, and interface with other Port systems for billing and access control. 
BACKGROUND 
The five marinas managed by NHMG include approximately two thousand moorage slips used
by recreational boaters, commercial fishermen, charter vessels, live-aboards, and various
commercial vessel activities such as regattas. In addition to moorage, revenue is generated from
dry moorage, storage, equipment rental, bike lockers, parking permits, dinghy rack rental,
dumpsters, and key fobs. MMS is the system of record for marina operations that generate
approximately $12 million of revenue annually and is used by approximately 40 NHMG
employees to manage moorage, ancillary services, reservations, waitlists, point-of-service
payment collection, customer communication, and reporting. As such, the system contains
critical marina management information such as customer and vessel profiles, historical stay and
payment information, moorage rates, and slip and utility usage. 
The Port's Cruise and Maritime Operations manages commercial moorage facilities with a total
of 17,000 lineal feet of large vessel berth moorage to which approximately 1,000 vessel calls are
made annually. These facilities serve the needs of cruise lines, bulk vessels, terminal operators,
passenger vessels, research and seismic vessels, offshore oil and gas, charter and excursion
vessels, tug and barge companies, large fishing and commercial vessels, ships of state and other
government vessels. Similar to the marinas, Cruise and Maritime Operations' revenue also
includes various services in addition to moorage and warehousing. The Port currently uses
desktop software to manage terminal operations that generate approximately $3.5 million
annually in revenue. 
PROJECT JUSTIFICATION AND DETAILS 
Because the aging MMS does not meet current business requirements for marina operations and
was not designed to support terminal operations, many manual processes are in place which
result in reducing the efficiency of organization. This includes waitlist management, moorage
mapping, and all management of operations and rates for the non-leased terminals. A system that
meets requirements, is easily updated as industry offerings and customer service needs evolve,
and satisfies Port technology standards and security requirements will best support the Maritime
Divisions goals. 
Project Objectives 
Provide a system that supports the requirements of marina and terminal operations for
commercial and non-commercial customers with various billing methods, services, and
business process. 
Promote operational excellence and efficiency through self-service and automation
features and reduction of manual processing. 
Ensure security for credit card processing.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 5, 2016 
Page 3 of 4 

Scope of Work 
Procure and implement a Vessel Moorage System that supports marina and terminal
operations 
Interface to Port systems for billing and access control. 
Schedule 
Commission Approval                                 January 2016 
Procurement Complete                                    July 2016 
Implementation Complete                                 March 2017 
FINANCIAL IMPLICATIONS 
Budget/Authorization Summary              Capital     Expense   Total Project 
Original Budget                       $550,000          $0     $550,000 
Previous Authorizations                       $0          $0          $0 
Current request for authorization              $550,000          $0      $550,000 
Total Authorizations, including this request      $550,000          $0      $550,000 
Remaining budget to be authorized               $0          $0          $0 
Total Estimated Project Cost               $550,000          $0     $550,000 
Project Cost Breakdown                     This Request       Total Project 
Hardware                               $20,000          $20,000 
Software                                  $90,000           $90,000 
Vendor Services                             $70,000          $70,000 
Port of Seattle Labor                            $274,500          $274,500
State & Local Taxes (estimated)                    $10,500           $10,500 
Contingency ~20%                         $85,000          $85,000 
Total                                       $550,000           $550,000 
Budget Status and Source of Funds 
This project was included in the 2016-2019 capital budget and plan of finance as a $550,000
business plan prospective project within CIP #C800729, Vessel Moorage System. The source of
funds is 100% General Fund.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 5, 2016 
Page 4 of 4 
Financial Analysis and Summary 
CIP Category             Renewal/Enhancement 
Project Type              Technology 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $550,000 
Business Unit (BU)          Maritime Division 
Effect on business performance  N/A 
IRR/NPV             N/A 
CPE Impact             N/A 
Lifecycle Cost and Savings 
An estimated $18,000 increase in annual hardware and software maintenance costs are expected
as a result of this project. This will be budgeted in the ICT Operating Budget. 
STRATEGIES AND OBJECTIVES 
This project supports the following Century Agenda strategy: 
Position the Puget Sound region as a premier international logistics hub 
A modern system that supports marina and terminal operations is critical to enhancing customer
service and doubling economic value. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Enhance the current system. Adding required features and updating existing
functionality is estimated to cost the same as the other alternative. B ecause of the current
system's outdated technology, future modifications will be limited.
This is not the recommended alternative. 
Alternative 2)  Procure and implement or develop a new Vessel Moorage System. The
preference is to select a vendor solution through a competitive procurement that meets
requirements for marinas and terminal operations and improves data integrity, system security,
user efficiency, and customer service while adhering to Port technology standards. If there are no
proposed systems that meet requirements, the system may be developed by Port resources.
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None