PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5d 
ACTION ITEM          Date of Meeting    January 22, 2013 

DATE:    January 11, 2013 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    David Soike, Director, Aviation Facilities and Capital Program 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Facilities Monitoring System Renewal Project at Seattle-Tacoma International Airport
(CIP #C800495) 
Amount of This Request:  $2,031,000       Source of Funds: Airport Development Fund 
Est. State and Local Taxes: $67,000         Est. Jobs Created:   0 
Est. Total Project Cost:    $3,431,000 

ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to prepare full design and 
construction bid documents and purchase equipment to upgrade the Facilities Monitoring System (FMS)
at the Seattle-Tacoma International Airport in the amount of $2,031,000, with a total estimated budget
for the completed project of $3,431,000. 
SYNOPSIS: 
This request authorizes the Facilities Monitoring System Renewal project to move forward with the
necessary upgrades to keep the current system operational, integrate selected Port-owned passenger
loading bridges (PLBs) to the system, connect additional elevators to the system for monitoring, upgrade
the network connection to selected escalators and moving walks and provide a critical baggage
conveyance reporting system (BCRS) to our customers. This work will be performed under an existing
mechanical/electrical design indefinite delivery, indefinite quantity (IDIQ) contract with a current
ordering period end date of April 26, 2014. This project was included in the 201 3-2017 capital budget
and plan of finance. 
The FMS currently monitors over 30,000 system data and status monitoring points at the Airport. It
includes critical systems such as the baggage conveyors, elevators, escalators, and moving walks. The
system currently provides the annunciation and status visualization of the systems, which allows
maintenance and operations personnel to respond quickly and efficiently to system events. The ability
to promptly respond to an equipment downtime event directly affects the Airport's customer satisfaction
and quality of travel experience. The system was installed in 2004 and is comprised of early 2000
technology hardware and software that have reached the end of their useful lives and are no longer
supported by their manufacturers. This project will provide an upgrade to the system, add monitoring to

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 11, 2013 
Page 2 of 5 
29 Port-owned PLBs, add monitoring to two elevators, upgrade the network connection to six parking
garage escalators, 19 Airport wide escalators and 6 moving walks, and provide critical real-time
monitoring of baggage conveyance systems.
BACKGROUND: 
The Airport is a large complex facility that includes extensive baggage handling systems, conveyance
systems, elevators, escalators, moving walks, and passenger loading bridges that require continuous
monitoring and centralized reporting to be efficiently operated and maintained. In 2003, Phase I of the
FMS was implemented to replace obsolete monitoring systems with a new state of the art system that
monitored over 7,000 points. Phase II of the FMS was implemented in 2004, adding approximately
5,600 new monitoring points for baggage handling systems and new elevators and escalators that were
added as part of the South Terminal Expansion Project (STEP). Over 18,000 points were added to
monitor subsequent baggage systems in 2006. Currently the FMS monitors over 30,000 points. This
project would upgrade the network connection and expand monitoring for an additional six parking
garage escalators, 19 Airport-wide escalators, six moving walks, and integrate 29 currently unmonitored
Port-owned PLBs and two currently unmonitored elevators.
The FMS is also comprised of a set of software systems to monitor and maintain critical baggage
handling systems that include 37 different conveyance systems. The current system provides real -time
monitoring, visualization, activity logging, and system event annunciation to minimize downtime and
facilitate prompt response when a failure occurs. This project will include a BCRS that will capture all
real time data in a single database and provide user friendly reporting and analytics tool to the Airlines.
The BCRS will provide baggage system specific reporting to efficiently track status and performance
metrics, including utilization, capacity, trending, and provide individual bag locations within the system. 
PROJECT JUSTIFICATION: 
The purpose of this project is to provide a system upgrade to maintain current operations and expand
monitoring of critical systems for elevators, escalators, moving walks, passenger loading bridges and
baggage systems to continue to meet the needs of our customers. 
Project Objectives: 
Increase reliability and improve ability to maintain the FMS network; 
Maintain response time to equipment anomalies; 
Minimize equipment downtime; 
Expand the system to include currently unmonitored critical systems; 
Provide baggage system utilization, efficiency, and customized reporting to airline customers;
and 
Provide stable and secure networking that is flexible to support the Airport's future growth. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The project will be delivered in two work projects: 
1) FMS upgrade and the major construction will be managed by the Aviation Project Management
Group (PMG). This project will have two phases. Phase 1 entails the upgrade of the current system that

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 11, 2013 
Page 3 of 5 
includes the replacement of outdated hardware and software with newer technology that will allow for
system expansion. The hardware and software will be furnished and installed by the Port. The final
configuration into the FMS will be performed by Port Maintenance staff in conjunction with the design
consultants. Once the system has been updated, it will be expanded to include an additional 25 
escalators, six moving walks, and two elevators. Concurrent with the FMS upgrade, the design
consultant will be performing full design and preparing construction bid documents for Phase 2.
Phase 2 is the expansion to the PLBs through a major construction contract. This phase requires new
network infrastructure and final configuration into the FMS.
2) The BCRS project will be managed by the Information & Communication Technology Department
(ICT). This project will procure and deploy a commercial off-the-shelf solution to consolidate data from
all FMS monitored baggage conveyance systems into a single data store. 
FMS Upgrade Schedule: 
Commission Authorization for Design                   January 2013 
Commission Authorization to Advertise Construction         June 2013 
Advertise                                      August 2013 
Notice to Proceed                                 November 2013 
Construction Complete                            September 2014 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary:               Capital       Expense    Total Project 
Original Budget                         $5,000,000           $0     $5,000,000 
Budget Reduction                     ($1,574,000)        $5,000    ($1,569,000) 
Revised Budget                        $3,426,000        $5,000     $3,431,000 
Previous Authorizations                         $0           $0           $0 
Current request for authorization               $2,026,000        $5,000     $2,031,000 
Total Authorizations, including this request        $2,026,000        $5,000     $2,031,000 
Remaining budget to be authorized            $1,400,000           $0     $1,400,000 
Total Estimated Project Cost                 $3,426,000        $5,000     $3,431,000 
FMS Upgrade Project Cost Breakdown         This Request       Total Project 
(Project 1): 
Construction                                   $ 0         $1,082,000 
Construction Management                     $10,000         $207,000 
Design                                 $1,149,000         $1,149,000 
Project Management                        $130,000         $130,000 
Permitting                                     $ 0          $ 22,000 
State & Local Taxes (estimated)                    $67,000          $166,000 
TOTAL FMS UPGRADE PROJECT:       $1,356,000     $ 2,756,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 11, 2013 
Page 4 of 5 
BCRS Project Cost Breakdown (Project 2):        This Request       Total Project 
Software                                $100,000         $100,000 
Vendor Services                           $325,000         $325,000 
ICT Labor                               $68,000          $68,000 
Aviation Maintenance                        $50,000          $50,000 
Contingency (~20%)                       $117,500         $117,500 
Sales Tax (9.5%)                             $9,500           $9,500 
Total Capital:                                $670,000          $670,000 
System Training                             $5,000           $5,000 
Total Expense:                               $5,000           $5,000 
TOTAL BCRS PROJECT:                $675,000        $675,000 
Budget Status and Source of Funds: 
This project was included in the 2013-2017 capital budgets (CIP #C800495) with a budget of
$5,000,000. The budget decrease of $1,574,000 has been transferred to CIP #C800404, Aeronautical
New Projects; thus there is no change to the 2013-2017 capital budget. The funding source will be the
Airport Development Fund. 
The project cost reduction is a result of scope decrease to include only Port-owned passenger loading
bridges (PLBs) that have connectivity features that allow FMS to provide monitoring. The number of
PLBs decreased from 79 to 29. The remaining Port-owned bridges are due for replacement/upgrades in
the near future and will include FMS connectivity in their scope of work.
Financial Analysis and Summary: 
CIP Category             Renewal/Enhancement 
Project Type              Infrastructure Upgrade 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $3,431,000 
Business Unit (BU)          Terminal 
Effect on business performance  NOI after depreciation will increase 
IRR/NPV             N/A 
CPE Impact             $0.01 in 2014; however, no change from business plan
forecast as this project was included. 
Lifecycle Cost and Savings: 
The FMS renewal will continue to require software updates and limited on call support through the
vendors. Facilities and Infrastructure (F&I) has included approximately $25,000 under their operating
budget for the updates and support that are necessary to keep the system functional. An annual increase
of $16,000 is estimated for the BCRS software license and maintenance agreements and will be included
in the ICT operating budget.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 11, 2013 
Page 5 of 5 
STRATEGIC OBJECTIVES: 
The project supports the Century Agenda goal to "Meet the region's air transportation needs at Sea-Tac
Airport for the next 25 years." 
BUSINESS PLAN OBJECTIVES: 
This project is consistent with the Airport's business plan objective to operate a world-class international
airport by anticipating and meeting the needs of our tenants, passengers, and the region's economy. The
upgrade will minimize downtimes and provide prompt response times to meet the needs of the Airlines
and ultimately the customers. This project also supports the strategic objective of becoming one of the
top ten customer service airports in the world by 2015. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative 1 (Do nothing): This alternative would be to operate the FMS as is, replace failed
components as needed and upgrade the software as the opportunity arises. This approach has kept the
system operating so far but will not allow for system expansion to monitor critical systems such as
baggage systems, elevators, escalators, moving walks, and passenger boarding bridges. This is not the
recommended alternative. 
Alternative 2: Provide system upgrade to allow for the expansion to integrate critical systems to be
monitored and allow for future expansion. This is the recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None