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Port _J'
of Seattle

COMMISSION
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AGENDA MEMORANDUM               Item No.

BRIEFING ITEM                  Date Of Meeting   November 14, 2017

DATE:   October 27, 2017

TO:     Dave SOike, Interim Executive Direct

FROM:  Dan Thomas, Chief Financial OfficerM

Tom Tanaka, Senior Port Counsel M

SUBJECT: Authorization for the Interim Executive Director to Execute an Interlocal Agreement
with the Northwest Seaport Alliance ("NWSA") to Implement a Series Of Support Service
Agreements to Allow Port Staff to Provide Services to the NWSA for 2018

ACTION RE UESTED

Request Commission authorization for the Chief Executive Officer to execute an interlocal
agreement (ILA) with the Northwest Seaport Alliance (NWSA) to implement a series of support
service agreements to allow Port staff to provide services to the NWSA for 2018.

SYNOPSIS

The NWSA will require service support from different departments at the Ports of Seattle and
Tacoma. The means to provide these support services is through an ILA between the NWSA and
the ports. The Port Of Seattle commissioners, representing the Port of Seattle as an NWSA
Managing Member, have previously approved these support service agreements. The costs for
these support service agreements are included in both the Port's and NWSA's 2018 budgets.

BACKGROUND

The Ports of Seattle and Tacoma created the NWSA in August 2015 to jointly manage the two
ports' marine cargo facilities. The NWSA will need support and services from both ports in order
to carry out its various administrative functions and Operations. Each port intends to execute an
ILA with NWSA to allow the ports to provide those services for 2018.

The two Managing Members (the two ports as represented by their respective commissioners)
of the NWSA approved entering into an ILA with each port on November 1, 2016. The Port of
Seattle budget included the budgeted amounts for the proposed ILA service agreements with
the NWSA.

There are 17 support service agreements that will be implemented as part of this agreement
for 2018 and are attached as exhibits to the ILA.

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COMMISSION AGENDA- Action Item No.                       Page 2 of 2
Meeting Date: November 14, 2017

REQUEST JUSTIFICATION AND DETAILS
The NWSA will require support services from both the Ports of Seattle and Tacoma in order to
carry out its functions. Each port will provide these support functions through an ILA that
describes the services to be provided.

The proposed ILA is included as Attachment A. There are 17 service directives that are attached
as exhibits to the ILA. The list of those exhibits is as follows:

Exhibit 1: Accounting, Finance, Treasury and Risk Management
'
Exhibit 2: Information Technology
Exhibit 3: Public Affairs
Exhibit 4: Managing member and Executive
Exhibit 5: Legal and Public Records
Exhibit 6: Labor Relations
Exhibit 7: Capital Development
Exhibit 8: Environmental and Planning
Exhibit 9: Port of Seattle Police
Exhibit 10: Central Procurement Office
Exhibit 11: Security and Preparedness
Exhibit 12: Maritime Maintenance
Exhibit 13: Pier 69 Facilities Management
Exhibit 14: Portfolio Management
Exhibit 15: Tribal Coordination
Exhibit 16: Internal Audit
Exhibit 17: Additional Support Services as Needed

FINANCIAL IMPLICATIONS

The amounts required to provide the services to the NWSA were included in the Port's 2018
budget.

STRATEGIES AND OBJECTIVES

The NWSA will help the Port achieve its cargo, job creation, and environmental goals as set
forth in the Century Agenda.

ATTACHMENTS TO THIS BRIEFING
(1) Attachment A (lnterlocal Agreement, including 17 service directives attached as
exhibits).

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
(1) None.