7b presentation
ITEM NO: 7b Supp 1 DATE OF MEETING: Sept 26, 2017 2018 Preliminary Corporate Budget Commission Briefing September 26, 2017 1 2018 Key Initiatives/Budget Drivers Increased resources to implement and support Commission priorities Additional staff and consulting resources to implement the Energy & Sustainability Committee recommendations. New position to support development of a Port wide Equity Program. Continuation of High School Internship program 82 interns budgeted Expand public outreach to increase awareness of Port's contribution to regional economic vitality and to enhance relationship with surrounding communities Additional Public Affairs outreach efforts in 2018 including a "State of the Port" breakfast. Strengthen Centers of Expertise to leverage capabilities Port wide Additional resources for Business Intelligence, Security & Preparedness, and Finance & Budget. Support division priorities and business needs Police Department adding staff to enhance Airport security. HR, CPO and AFR adding staff to meet growing service demands. Portions of Capital Development and CPO staff moving to SeaTac Office Center due to Airport Office Building space constraints. Corporate budget driven by Port wide initiatives and growth needs 2 Corporate Expense Budget Overview 2016 2017 2017 2018 Budget Change Budget to Forecast (in $000s) Actual Budget Forecast Budget $ % $ % Core Support Services 69,196 76,663 75,479 80,072 3,410 4.4% 4,594 6.1% Police 23,045 23,884 23,689 27,065 3,181 13.3% 3,376 14.3% Capital Development 12,218 25,463 21,164 26,241 778 3.1% 5,077 24.0% Environment & Sustainability 6,712 11,932 9,569 11,304 (628) -5.3% 1,736 18.1% Total 111,172 137,942 129,900 144,682 6,740 4.9% 14,782 11.4% 2018 budget includes $3.1M of "non-recurring" initiatives carrying over from 2017 budget. $6.9M in budget additions including 25.4 new FTEs and $924K for rent and moving costs to SeaTac Office Center. Corporate budget supports Commission priorities and division growth 3 Summary of Proposed New FTEs Environment & Sustainability 3 new positions focused on Airport energy conservation, Maritime climate protection and Maritime sustainable development principles Human Resources Equity Program Manager and Talent Acquisition Representative Police 12 new Officers to provide enhanced Airport Terminal security Central Procurement 2 new Contract Administrator positions Aviation Finance & Budget New Manager and Administrative Assistant Accounting & Financial Reporting Capital Services Accountant Internal Audit IT Auditor Commission Office Commission Records Staff Assistant Interns 1.4 FTE in Human Resources, Executive and Maritime Finance & Budget Staff Additions to Support Commission Priorities and Division Growth 4 2018 Corporate FTEs Summary Description FTEs Notes 2017 Budget 870.1 Changes in 2017: Mid-Year Approvals 15.5 See detail in the following slide Eliminated 0.0 Transfer -1.0 Maritime ENV to Habitat 2017 Baseline 884.6 2018 Budget Changes: Eliminated -1.6 All temporary hires in 2017 Proposed New FTEs 25.4 See detail in the following slide Net Change 23.8 Proposed FTEs for 2018 908.5 Proposed 2.7% increase in FTEs compared to 2017 Baseline 5 Proposed 2018 New FTEs--Detail No. Dept Description FTEs 1 Police Police Officer 12.0 2 Commission Office Commission Staff Assistant - Commission Records 1.0 3 Human Resources Sr. Talent Acquisition Representative 1.0 4 Human Resources HR College Intern 0.6 5 Human Resources Equity Program Manager 1.0 6 Central Procurement Office New Contract Administrator Positions- CPO Construction 1.0 7 Central Procurement Office New Contract Administrator Positions- CPO Service Agreements 1.0 8 Internal Audit Sr. Internal Auditor 1.0 9 Accounting & Financial Reporting Capital Services Accountant III 1.0 10 Executive Office College Intern 0.5 Subtotal 20.1 11 Aviation Environmental Environmental Review and Permitting Staff 1.0 12 Maritime Env. & Planning Maritime Climate Protection Program Manager 1.0 13 Maritime Env. & Planning Sustainability Development Management Specialist 1.0 14 Aviation Finance & Budget Manager, Aviation Finance & Budget 1.0 15 Aviation Finance & Budget Administrative Assistant 1.0 16 Maritime Finance & Budget Graduate Intern 0.3 Subtotal 5.3 TOTAL 25.4 New FTEs additions support the Port's strategic goals and division needs 6 2017 Mid-Year Approved FTEs No. Department Description FTEs 1 Legal Senior Manager, Workplace Responsibility 1.0 2 Internal Audit Port Contract Compliance Program Coordinator. 1.0 3 Police K9 Handlers 3.0 4 Security & Preparedness Security Duty Officer 1.0 5 Risk Management College Intern 0.3 6 Engineering Utility Located Technician 1.0 7 Engineering PLA Document Specialist 1.0 8 Engineering College Interns 2.3 9 Engineering Resident Engineer 3 1.0 10 Engineering Construction Inspectors 2.0 11 Engineering Project Assistant 1.0 12 Maritime Env. & Planning Backfill a position transfer to Habitat 1.0 TOTAL 15.5 New FTEs driven mainly by the needs of operating divisions 7 2018 New Budget Requests/Additions Request Request App'd App'd 2018 Budget Additions (in $000s) Amount FTEs Amount FTEs Executive Office 140 0.5 28 0.5 Commission Office 82 1.0 82 1.0 Legal 9 0.0 9 0.0 Public Affairs 339 0.0 268 0.0 Human Resources 1,077 5.6 620 2.6 Labor Relations 39 0.0 39 0.0 Internal Audit 356 1.0 356 1.0 Office of Strategic Initiatives 1,049 0.0 649 0.0 Central Procument Office 728 4.0 460 2.0 Police 2,693 18.0 1,795 12.0 Security & Preparedness 349 0.0 220 0.0 Accounting & Financial Reporting 187 1.0 147 1.0 Finance & Budget 240 2.3 240 2.3 Business Intelligence 210 1.0 73 0.0 Subtotal 7,499 34.4 4,987 22.4 Capital Development 2,147 20.0 1,523 0.0 Environment & Sustainability 4,031 4.0 3,507 3.0 TOTAL 13,678 58.4 10,017 25.4 The 2018 new budget additions support the Port's strategic goals and initiatives 8 Corporate Budget by Department 2016 2017 2017 2018 Budget Change Budget to Forecast (in $000s) Actual Budget Forecast Budget $ % $ % REVENUES Total Revenues 1,186 367 367 182 (185) -50.5% (185) -50.5% EXPENSES Executive 2,185 1,944 1,764 2,001 57 2.9% 237 13.5% Commission 1,569 1,830 1,748 1,984 154 8.4% 236 13.5% Legal 3,365 3,288 3,504 3,617 329 10.0% 114 3.2% Public Affairs 6,033 7,847 7,683 8,308 461 5.9% 625 8.1% Human Resources 7,001 9,035 8,825 9,645 610 6.8% 820 9.3% Labor Relations 1,268 1,313 2,048 1,371 58 4.4% (677) -33.0% Internal Audit 1,455 1,770 1,713 1,828 58 3.3% 115 6.7% Office of Strategic Initiatives 8,356 6,264 5,964 6,648 384 6.1% 684 11.5% Police 23,045 23,884 23,689 27,065 3,181 13.3% 3,376 14.3% Security & Preparedness 1,420 2,065 1,984 2,394 329 15.9% 410 20.7% Contingency & Other 820 250 250 250 - 0.0% - 0.0% Finance Accounting & Financial Reporting 6,550 7,763 7,435 8,148 384 4.9% 712 9.6% Information & Comm. Technology 20,158 22,492 22,345 23,308 816 3.6% 963 4.3% Finance & Budget 4,810 5,873 5,499 5,828 (45) -0.8% 330 6.0% Business Intelligence 1,004 1,458 1,423 1,543 85 5.8% 120 8.4% Risk Services 3,202 3,470 3,293 3,200 (271) -7.8% (94) -2.8% Subtotal 35,725 41,057 39,996 42,026 969 2.4% 2,031 5.1% Total Before Cap Dev and Env 92,241 100,547 99,167 107,137 6,590 6.6% 7,970 8.0% 9 Corporate Budget by Department 2016 2017 2017 2018 Budget Change Budget to Forecast (in $000s) Actual Budget Forecast Budget $ % $ % EXPENSES Total Before Cap Dev and Env 92,241 100,547 99,167 107,137 6,590 6.6% 7,970 8.0% Capital Development Engineering 4,493 7,020 7,081 7,792 772 11.0% 711 10.0% Port Construction Services 3,488 4,079 3,949 5,685 1,607 39.4% 1,737 44.0% Aviation PMG 2,823 13,005 8,737 10,977 (2,027) -15.6% 2,240 25.6% Seaport PMG 999 912 947 1,178 266 29.2% 231 24.4% Capital Development Admin 416 447 450 607 160 35.8% 158 35.1% Subtotal 12,218 25,463 21,164 26,241 778 3.1% 5,077 24.0% Environment & Sustainability Environment & Sustainability Admin 148 2,523 1,523 1,014 (1,509) -59.8% (509) -33.4% Aviation Environmental 3,745 6,301 4,915 6,503 202 3.2% 1,588 32.3% Maritime Environmental & Planning 2,098 2,385 2,392 3,046 661 27.7% 653 27.3% Noise Program 722 723 738 742 19 2.6% 4 0.5% Subtotal 6,712 11,932 9,569 11,304 (628) -5.3% 1,736 18.1% TOTAL 111,172 137,942 129,900 144,682 6,740 4.9% 14,782 11.4% 10 Corporate 2018 Capital Budget September 26, 2017 Capital Budget Overview 2018-2022 Five Year Capital Plan* 2018 2019 2020 2021 2022 Totals Commission Authorized Projects 1,398 150 - - - 1,548 Projects Pending Authorization 6,500 4,100 - - - 10,600 Pending Future Authorization - 750 5,000 5,000 5,000 15,750 Small Capital 5,385 4,401 4,071 4,373 4,206 22,436 Totals 13,283 9,401 9,071 9,373 9,206 50,334 *Excludes ICT Projects Budgeted in Divisions and and ICT Portions of PMG Led Projects 12 Commission Authorized/Underway 2018-2022 Five Year Capital Plan 2018 2019 2020 2021 2022 Totals Commission Authorized Projects Project Cost Management System U 581 - - - - 581 POS Website Redevelopment U 117 - - - - 117 Supplier Database System N 400 150 - - - 550 Data Center Operations/Business Continuity N 100 - - - - 100 Firewall Replacement U 200 - - - - 200 Totals 1,398 150 - - - 1,548 N = New System U = System Upgrades or Replacements 13 Pending Authorization 2018-2022 Five Year Capital Plan* 2018 2019 2020 2021 2022 Totals Projects Pending Authorization PeopleSoft Financial Upgrade U 3,000 2,500 - - - 5,500 Radio System Upgrade U 1,800 - - - - 1,800 Budget System U 300 300 - - - 600 Police Records Management System U 700 1,300 - - - 2,000 STIA Storage Refresh U 700 - - - - 700 Totals 6,500 4,100 - - - 10,600 *Excludes ICT Projects Budgeted in Divisions N = New System or Function U = System Upgrades or Replacements 14 Small Capital and Future Authorization: ICT Allowance 2018-2022 Small Capital 2018 2019 2020 2021 2022 Totals Technology Infrastructure 1,500 1,500 1,500 1,500 1,500 7,500 Technology Business Applications 1,150 1,000 1,000 1,000 1,000 5,150 Enterprise GIS Small Capital 250 250 250 250 250 1,250 Corporate Small Capital 240 200 200 200 200 1,040 Corporate Fleet Replacement 1,180 381 384 576 707 3,228 CDD Small Capital 140 108 72 172 132 624 CDD Fleet Replacement 925 962 665 675 417 3,644 Total Small Capital 5,385 4,401 4,071 4,373 4,206 22,436 Future Authorization: ICT Allowance ICT Allowance - 750 5,000 5,000 5,000 15,750 Combined Totals 5,385 5,151 9,071 9,373 9,206 38,186 15 2018 Corporate Budget Appendix 2018 New Budget Additions (excludes Capital Development and Environment & Sustainability) Dept. Item Description (in $000's) Amount Commission Office Commission Staff Assistant - Comm Records 82 Public Affairs Airport Minority Advisory Council 2018 National Conference 93 Portwide Stakeholder Database (CRM) 80 Annual "State of the Port" Breakfast 25 Env. Justice Near Port Communities Projects 25 Other initiatives 45 Subtotal 268 Human Resources POS Leadership Development Program 125 Industrial Hygiene Monitoring Consulting Services 90 HR Communications Consulting Services 75 Sr. Talent Acquisition Representative 125 Equity Program Manager 55 Benefits Manager - 6 mo. Backfill 59 HR College Intern 42 Employee Engagement Survey (Full & Pulse) 33 Youth Internship Program Expenses 17 Subtotal 620 17 2018 New Budget Additions (excludes Capital Development and Environment & Sustainability) Dept. Item Description (in $000's) Amount Office of Strategic Initiatives Lean Consulting Services 600 LRP Professional Development & Training 49 Subtotal 649 Central Procurment Office SeaTac Office Center - CPO Rent 83 SeaTac Office Center - CPO Rent 67 New Contract Administrator Positions- CPO Construction 124 New Contract Administrator Positions- CPO Service Agreements 97 Contractor Database System Contract/Support 80 Design Build Training - CPO wide 9 Subtotal 460 Police 12 New Police Officers 1,561 Initial Equipment for new Police Officers 234 Subtotal 1,795 Security and Preparedness Contractor support for risk assessment (THIRA) 60 Managed Services (Network Monitoring) 55 Automated Data Discovery Tool (PCI) 45 Vulnerability Management Software 30 Four 800mhz radios - replacement items 20 Microsoft Consult Services 10 Subtotal 220 18 2018 New Budget Additions (excludes Capital Development and Environment & Sustainability) Dept. Item Description (in $000's) Amount Internal Audit Conduct 2 Outsourced IT Audits in 2018 190 Sr. Internal Auditor 151 Peer Review -ALGA 15 Subtotal 356 Accounting & Financial Reporting Capital Services Accountant III 117 Concur P-card system Port use fees 30 Subtotal 147 Finance & Budget Manager, Aviation Finance & Budget 134 Administrative Assistant 82 Other 25 Subtotal 240 Business Intelligence Analytical support services 45 Performance Measurement training 28 Subtotal 73 Other 76 TOTAL 4,987 19 2018 New Budget Additions (Capital Development) Dept. Item Description (in $000's) Amount ENG Design - BIM Standards & Procedures (added funding) 300 Co-Location to SeaTac Office Center (STOC) 98 Co-Location Move to STOC and Remote Offices 79 Subtotal 477 AVPMG SeaTac Office Center (STOC) Rent 225 AVPMG Move to STOC & Remote Offices 221 Subtotal 446 PCS Club Lounge Upgrade 263 SeaTac Office Center (STOC) Rent 83 PCS Move to STOC 67 19' Scissor Lift & Electric Cart 37 Subtotal 450 CDD Admin Staffing Study for CDD 150 TOTAL 1,523 20 2018 New Budget Additions (Environment & Sustainability) Dept. Item Description (in $000's) Amount Environment & Sustainability Admin ACE-Small Grants 200 ACE-Forterra Assessment & Plan 200 Develop Project Evaluation Criteria and Processes, Energy & Sustainability 200 Research on Internal Carbon Tax 30 Subtotal 630 Maritime Environment & Planning Maritime Climate Protection Program Manager 93 Sustainability Development Management Specialist 93 Terminal 91 Energy Audit 82 Update emissions inventory 65 Shoreline and Bulkhead Maintenance and Repair Programmatic Permitting Support 60 Three Ports Salish Sea Water Initiative 45 Smart Meter Purchase 42 Outside Services Port Facilities Initial Waste Audit & Report 80 Subtotal 560 AV Environmental SAMP Environmental Review 1,700 Aviation Biofuels Partnership Fund Development Project 175 NDDES Permit Renewal Testing and Reporting 145 Janitorial Support 95 Flight Corridor Safety Program Site Maintenance 75 WADOC/UW Air Quality 75 Environmental Review and Permitting Staff 53 Subtotal 2,318 TOTAL 3,507 21 Major Non-Recurring Initiatives '18 Bud '18 Bud 2017 2017 YE 2018 vs. '17 Bud vs. '17 Fcst No. Dept. Item Description (in $000's) Budget Forecast Budget Change Change 1 Env. & Sustainability SAMP Environmental Review 2,300 830 1,700 (600) 870 2 Env. & Sustainability Airport Communities Ecology Fund 1,000 500 400 (600) (100) 3 Env. & Sustainability Environmental Grants to Organizations 1,000 500 - (1,000) (500) 4 Env. & Sustainability Outside consultant for the ENV CoE. 150 150 200 50 50 5 Internal Audit Port IT System Audits 200 200 190 (10) (10) 6 Strategic Initiatives LEAN Consultant Contract 1,000 800 600 (400) (200) 7 Strategic Initiatives LEAN Initiatives - Japan Study Mission 41 41 10 (31) (31) TOTAL 5,691 3,021 3,100 (2,591) 79 22 Major Expense Projects (Budgeted in Capital Development) '18 Bud '18 Bud 2017 2017 YE 2018 vs. '17 Bud vs. '17 Fcst Major Expense Projects (in $000's) Budget Forecast Budget Change Change Notes Concessions Tenant Support 4,018 2,660 5,472 1,454 2,812 Flight Corridor Safety Program 3,322 2,774 2,231 (1,091) (543) Terminal Security Enhancements 4,272 - - (4,272) - The entire project can be capitalized Air Terminal Tenant Improvement Expense Work 630 817 560 (70) (257) Landside- Rental Car Facility Tenant Expense Work 250 250 160 (90) (90) Main Terminal Low Voltage Project - - 500 500 500 Ground Based Augmentation System Expense - - 476 476 476 Expense work for the $4.6M project Air Cargo Rod Expense - - 350 350 350 Other 368 1,950 364 (4) (1,586) Some unbudgeted expense projects in '17. TOTAL 12,860 8,451 10,113 (2,747) 1,662 23 One-Time Items in 2017, some carrying over to 2018 Item Org Item Description ($ in 000s) Amount Notes Public Affairs 1 1420 Coalition for America's Gateways and Trade Corridors (CAGTC) 7 Subclass 1410 2 1420 Pacific Northwest Waterways Assoc 13 Subclass 1410 Subtotal 20 Human Resources 1 1850 Continuous Safety Improvement - Behavior Based Safety Training and Tracking 75 Labor Relations 1 1810 Staff Development 12 Finance & Budget 1 2100 Economic Impact Study Consultant Service 300 Internal Audit 1 2280 Port IT system applications and infrastructure risk assessment and audit plan 200 2 2280 Hire a Contractor of Capital Program Audit 180 Subtotal 380 Security & Preparedness 1 1980 Contractor support for assessments and plans for Org 1980 and Org 4160 100 Environment & Sustainability 1 2710 Airport Communities Ecology Fund 1,000 2 2710 Environmental Grant 1,000 3 2710 Outside consultant assistance in developing plans of action for the CoE. 150 4 4580 SAMP Environmental Review 2,300 Subtotal 4,450 Office of Strategic Initiatives 1 2410 LEAN Consultant 1,000 2 2410 LEAN Initiative - Japan Study Mission 41 Subtotal 1,041 GRAND TOTAL 6,378 24
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