8c Electric Cart Service memo
COMMISSION AGENDA MEMORANDUM Item No. 8c ACTION ITEM Date of Meeting January 30, 2018 DATE: January 22, 2018 TO: Dave Soike, Interim Executive Director FROM: Michael Ehl, Director Aviation Operations Jeffrey Hoevet, Senior Manager Airport Operations SUBJECT: Seattle-Tacoma International Airport Light Rail Electric Cart Service Amount of this request: $2,000,000 Total estimated project cost: $2,000,000 ACTION REQUESTED Request Commission authorization for the Executive Director to execute a contract to support electric cart service between the Airport's main terminal and Sound Transit's Link Light Rail Airport Station. This proposal authorizes an estimated $2,000,000 for a 2-year agreement with options for three 1-year extensions. EXECUTIVE SUMMARY The airport has offered electric cart transportation between the main terminal and Sound Transit's Airport Station since February 2017. To date, the system has transported more than 300,000 customers and has delighted passengers with an amenity that makes it easier to access the airport and public transportation. The electric cart service generally runs 5:00 a.m. to midnight each day of the week, and supports easy access to and from the airport. We anticipate continued support of this service with an agreement that will provide a level of service consistent with our commitment to make access easier for passengers. JUSTIFICATION More than 300,000 customers have been transported on Port-provided electric carts since we initiated the service in February 2017. Given the public feedback, and perception of a long walk from the Airport Station, electric cart service has been a welcome addition to an accessible facility. The walkway connecting the Airport's main terminal and Sound Transit's Airport Station has been improved with windbreaks and epoxy surfaces. In making the walkway more attractive, the electric cart service provides additional improvement to customer access with vehicles that transport people and baggage. With service available for the majority of the day, electric carts provide a valuable service to the traveling public. Template revised September 22, 2016. COMMISSION AGENDA Action Item No. 8c Page 2 of 4 Meeting Date: January 30, 2018 DETAILS Given the desire to provide additional services to support customer demand, the Port of Seattle has contracted with a third-party vendor to supply and staff the electric cart service. As the initial effort has been successful, we're seeking a new contract that will continue to offer a similar level of service and demonstrate our commitment to supporting customers who utilize Link Light Rail as a mode of transportation to and from the airport. Scope of Work Vendor agreement will support a minimum of two electric carts and dedicated staffing to provide safe, reliable transportation to and from the Airport Station (Link Light Rail). Carts will be available for service as assigned between the hours of 5:00 a.m. to midnight daily with seasonal adjustments as directed by staff. Core contractual elements (1) Dedicated electric carts (2) Trained staff (3) Safe, reliable transportation Schedule Activity Commission authorization 2018 Quarter 1 Request for proposal 2018 Quarter 1 Contract award 2018 Quarter 1 Service commencement 2018 Quarter 1 Cost Breakdown This Request Total Project Anticipated 5-year agreement $2,000,000 $2,000,000 Total $2,000,000 $2,000,000 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 Eliminate electric cart service Cost Implications: Eliminate an estimated $400,000 annual expense Pros: (1) Cost savings (2) Relies on existing wheelchair contract to support customer access Cons: (1) Eliminates a popular option (2) Relies on single provider for timely transportation This is not the recommended alternative. Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. 8c Page 3 of 4 Meeting Date: January 30, 2018 Alternative 2 Offer an agreement to support electric cart service for limited hours of each day Cost Implications: Anticipate expense at $240,000 per year Pros: (1) Continue to offer service to customers (2) Supports transportation during peak daily hours Cons: (1) Inconsistent service to customers (2) Difficult to anticipate customer arrival and departure times This is not the recommended alternative. Alternative 3 Offer a 5-year agreement to support customer transportation with electric carts and trained staff Cost Implications: $400,000 per year (5-year agreement at $2,000,000) Pros: (1) Consistent service to customers during an operational day (2) Accessible transportation option for customers utilizing public transportation Cons: (1) Conflicts with pedestrians on walkway This is the recommended alternative. FINANCIAL IMPLICATIONS Annual Budget Status and Source of Funds Airport Operations has budgeted for $336,000 in the 2018 Operating Budget. Additional budget will be planned in future years. The funding source will be the Airport Development Fund. Financial Analysis and Summary Project cost for analysis $2,000,000 Business Unit (BU) Aviation Operations Landside Effect on business performance NOI after depreciation will decrease by the amount of (NOI after depreciation) the annual expenditure. IRR/NPV (if relevant) N/A CPE Impact N/A Future Revenues and Expenses (Total cost of ownership) Expenses are anticipated to be $400,000 per year over a 5-year period. Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. 8c Page 4 of 4 Meeting Date: January 30, 2018 ATTACHMENTS TO THIS REQUEST None PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None Template revised September 22, 2016; format updates October 19, 2016.
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