8c Janitorial Services memo
COMMISSION AGENDA MEMORANDUM Item No. 8c ACTION ITEM Date of Meeting June 26, 2018 DATE: April 30, 2018 TO: Stephen P. Metruck, Executive Director FROM: Nick Milos, Manager, Corporate Facilities Dave McFadden, Managing Director, Economic Development Division SUBJECT: Janitorial Services for Pier 69 Amount of this request: $1,200,000 ACTION REQUESTED Request Commission authorization for the Executive Director to execute a contract for janitorial services at Pier 69 with Northwest Center (NWC), for an estimated value of $1,200,000 over a five-year period. EXECUTIVE SUMMARY The Revised Code of Washington (RCW), chapter 39.23, encourages municipalities to purchase services provided by sheltered workshops that serve the handicapped and disadvantaged. NWC is a local sheltered workshop that has provided excellent janitorial services at Pier 69 since 2008. A continued partnership with NWC would provide the Port with high quality, competitively priced janitorial services, and would support the Century Agenda and Port organizational strategies. The contract would be for one-year with four renewal options. The initial term of the contract would be 8/1/2018 7/31/2019. JUSTIFICATION NWC's mission is "to promotethe growth, development and independence of people with disabilities through programs of therapy, education and work opportunity." They are a local leader in advancing equal opportunities for children and adults with disabilities. Their employment services include transition services, vocational training, job placement, and supported employment. Template revised September 22, 2016. COMMISSION AGENDA Action Item No. _8c___ Page 2 of 3 Meeting Date: June 26, 2018 RCW 39.23 allows municipalities to support sheltered workshops by directly negotiating a "fair market price as determined by a municipality." Payment of prevailing wages is a requirement for janitorial contracts. Along with supporting the handicapped and disadvantaged in our community, continuing with NWC would support Strategy 4 of the Century Agenda: Greenest, and Most Energy Efficient Port. NWC would continue to make exclusive use of Green Seal-certified commercial cleaning products; they would continue to play a key role in diverting waste from landfills; and some of the workflow would be organized in a manner that allows for sequenced switching of lights to reduce electricity consumption. ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 Seek competitive bids for janitorial services at Pier 69. Cost Implications: Estimated first year cost between $200,000 and $230,000. Five year cost estimate between $1,060,000 and $1,225,000. Pros: (1) Would provide a competitive opportunity for janitorial companies, including Women/Minority Business Enterprises (WMBE) and other disadvantaged businesses. (2) The competitive process may result in slightly lower cleaning costs. Cons: (1) Would cease supporting the handicapped and disadvantaged through the NWC sheltered workshop. This is not the recommended alternative. Alternative 2 Negotiate and execute a new contract with NWC, consistent with RCW 39.23. Cost Implications: Estimated first year cost of $224,000. Five year cost estimate of $1,200,000. Pros: (1) Would continue to support the handicapped and disadvantaged through the NWC sheltered workshop. (2) Would provide janitorial services at a fair market price. Cons: (1) Would not provide a competitive opportunity to janitorial companies. This is the recommended alternative. Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. _8c___ Page 3 of 3 Meeting Date: June 26, 2018 FINANCIAL IMPLICATIONS Cost Estimate/Authorization Summary Capital Expense Total COST ESTIMATE NWC contract $0 $1,200,000 $1,200,000 AUTHORIZATION Previous authorizations 0 0 0 Current request for authorization 0 $1,200,000 $1,200,000 Total authorizations, including this request 0 $1,200,000 $1,200,000 Remaining amount to be authorized $0 $0 $0 Annual Budget Status and Source of Funds Janitorial services are budgeted annually as a line item in the Pier 69 Facilities Management operating expense budget and costs are allocated to the operating divisions. ATTACHMENTS TO THIS REQUEST None PREVIOUS COMMISSION ACTIONS OR BRIEFINGS July 9, 2013 The Commission authorized a five-year contract with NWC. Template revised September 22, 2016; format updates October 19, 2016.
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